Presentation for Microsoft Excel 365 training for company staff

1. Excel Beginner’s Training
By Maridav IT Department

2. Presentation
Objectives
 Overview of the Microsoft Excel
application
 Customizing a Worksheet
 Formatting and Managing a Worksheet
 Introduction to formulas and functions
 Printing an Excel document

3. Microsoft 365 Apps
Microsoft 365 is a subscription service that includes the latest
versions of Microsoft Office apps, such as Word, Excel,
PowerPoint, Outlook etc.
It also includes cloud storage and online collaboration tools.

4. Microsoft 365 Apps vs Microsoft Office Apps
Feature Microsoft 365 Apps Microsoft Office Apps
Price Subscription-based One-time purchase
Latest features Always up-to-date Not always up-to-date
Cloud-based features Yes No
Collaboration Real-time collaboration No real-time
collaboration
File storage Cloud storage No cloud storage
Security updates Regular security
updates
No security updates

5. Microsoft Excel
Microsoft Excel is a spreadsheet program that allows
you to store, organize, and analyse data in a grid of
rows and columns.
 A spreadsheet is an electronic analysis of sheets of
rows and columns.
Egs. Google sheets, LibreOffice Calc, WPS Office Spreadsheet
etc.

6. Uses of Microsoft Excel
• Records keeping
• Preparation and analysis of Financial statements
• Marketing and sales
• Manufacturing

7. Starting MS-Excel
• Opening from Taskbar
• Using the Start Button
• Using the Search icon
• Right click as New from any folder
• Using the Run Command (Win + R  excel)

8. Viewing the Excel window
Start screen (Backstage)
•The left Navigation Pane
•The Right Pane

9. Parts of the Excel window
• Title bar
• Tabs
• Ribbon
• Quick Access Toolbar
• Name box and Formula
bar
• The row/columns headers
• Worksheet area
• Sheet tabs
• Horizontal and Vertical Scrollbar
• Status Bar

10. Understanding the basics of excel
• Rows: Rows are part of the Excel worksheet identified
by numbers.
• Columns: Columns are part of the Excel worksheet
identified by letters.
• Cell Address (Cell reference): is an alphanumeric value
used in identifying a specific cell in the worksheet.

11. Editing Spreadsheet
• Selecting a single cell or range of cells
• Select a row/column or multiple row/columns
• Range of cells : eg. (B2:F9)
• Entering data into the Cells
• Store Excel Numbers as Text
• Editing the contents of cells
• Deleting the contents of cells

12. Copying and Moving Data in a Worksheet
•Using copy/cut and paste button
•Using keyboard shortcut
•Using drag and drop

13. Moving Around in a Worksheet
Shortcut Keys Functions
Home To column A
Ctrl + Home
To cell A1; the first cell of the worksheet.
Ctrl + End
To the last cell in the last row with data in it.
←, ,
→ ,
↑ ↓
To move to the next cell.
Ctrl + ,
←
To move in one direction toward the nearest.
Page Up or Page Down
To move up or down one
Alt +Page Up or Alt +
Page Down
To move to the left or right one screen’s worth of
columns.
Ctrl + Page Up or Ctrl +
To move backward or forward from one worksheet

14. Customizing the worksheet
• Changing the Font, Font Style, and Font Size
• Changing the Cell Background Colour of Your
Worksheet
• Showing/hiding Gridlines

15. Working with Formulas
• Formulas are expressions which describe the calculation you
want to perform.
• Elements of a formula
oBegin with “=”
oReference to a particular cell or ranges. Eg. A1 or B12:B35
oOperators. Egs. “+”, “-”, “/”, “*” etc.
oBuilt in functions. Eg. Sum, Average, min, max etc.
• The Autofill Command

16. Changing the appearance of a worksheet
• Adjust column width.
• Adjust row height.
• Inserting/deleting rows and
columns
• Freezing pane (Locking title )
• Inserting/deleting a worksheet
• Hiding and unhiding a
Rows/Columns
• Hiding and unhiding a worksheet
• Renaming a worksheet
• Tab colour

17. Applying formatting to Text
• Numbers and Text Alignment in Rows and Columns
• Merging Cells
• Adding Comments

18. Applying formatting to cells
• Format cells
• Displaying Numbers in decimal and with a Thousand
Separator (Comma)
• Displaying Numbers with Currency Symbols
• Displaying Numbers as Percentage
• Changing the Date Format in your Cell

19. Saving and Printing
•Saving an Excel Document
•Printing an Excel Document

20. Q&A THANK YOU!