This document provides an overview of getting started with Excel 2007. It discusses understanding spreadsheet software and formulas, touring the Excel window, entering labels and values using AutoSum, editing cell entries, creating simple formulas, and switching between worksheet views. The objectives are to understand key Excel concepts like worksheets, cells, formulas and functions, and learn basic tasks like navigating the interface, entering data, and changing views.

1. Microsoft Office 2007- IllustratedMicrosoft Office 2007- Illustrated
Getting Started with ExcelGetting Started with Excel
20072007

2. Microsoft Office 2007-Illustrated
• Understand spreadsheet softwareUnderstand spreadsheet software
• Tour the Excel 2007 windowTour the Excel 2007 window
• Understand formulasUnderstand formulas
• Enter labels and values and useEnter labels and values and use
AutoSumAutoSum
ObjectivesObjectives

3. Microsoft Office 2007-Illustrated
ObjectivesObjectives
• Edit cell entriesEdit cell entries
• Enter and edit a simple formulaEnter and edit a simple formula
• Switch worksheet viewsSwitch worksheet views
• Choose print optionsChoose print options

4. Microsoft Office 2007-Illustrated
Understanding SpreadsheetUnderstanding Spreadsheet
SoftwareSoftware
• Microsoft Excel is an electronicMicrosoft Excel is an electronic
spreadsheet programspreadsheet program
• AnAn electronic spreadsheetelectronic spreadsheet programprogram
allows you to perform numericallows you to perform numeric
calculationscalculations
• The spreadsheet is called aThe spreadsheet is called a worksheetworksheet
• Individual worksheets are stored in aIndividual worksheets are stored in a
workbookworkbook which is the Excel filewhich is the Excel file

5. Microsoft Office 2007-Illustrated
Understanding SpreadsheetUnderstanding Spreadsheet
SoftwareSoftware
• Advantages of using ExcelAdvantages of using Excel
• Enter data quickly and accuratelyEnter data quickly and accurately
• Recalculate data easilyRecalculate data easily
• Perform what-if analysisPerform what-if analysis
• Change the appearance of informationChange the appearance of information
• Create chartsCreate charts
• Share informationShare information
• Build on previous workBuild on previous work

6. Microsoft Office 2007-Illustrated
Understanding SpreadsheetUnderstanding Spreadsheet
SoftwareSoftware
Sample worksheet with chartSample worksheet with chart

7. Microsoft Office 2007-Illustrated
Touring the Excel 2007Touring the Excel 2007
WindowWindow
• TheThe Name boxName box displays the activedisplays the active
cell addresscell address
• TheThe formula barformula bar allows you to enterallows you to enter
or edit data in the worksheetor edit data in the worksheet
• The intersection of a row and aThe intersection of a row and a
column is called acolumn is called a cellcell

8. Microsoft Office 2007-Illustrated
Touring the Excel 2007Touring the Excel 2007
WindowWindow
• Each cell has its own unique locationEach cell has its own unique location
called acalled a cell addresscell address
• A cell address is identified by itsA cell address is identified by its
coordinates (A1)coordinates (A1)
• The cell in which you are working isThe cell in which you are working is
called thecalled the active cellactive cell
• Sheet tabsSheet tabs let you switch from sheetlet you switch from sheet
to sheet in a workbookto sheet in a workbook

9. Microsoft Office 2007-Illustrated
Touring the Excel 2007Touring the Excel 2007
WindowWindow
• TheThe status barstatus bar provides a briefprovides a brief
description of the active command ordescription of the active command or
task in progresstask in progress
• TheThe mode indicatormode indicator providesprovides
additional information about certainadditional information about certain
taskstasks
• A selection of two or more cells suchA selection of two or more cells such
as B5:B14 is called aas B5:B14 is called a rangerange

10. Microsoft Office 2007-Illustrated
Touring the Excel 2007Touring the Excel 2007
WindowWindow
Name box and
current cell
address
Formula
bar
Sheet tabs
Cell
pointer
Status bar
Open workbookOpen workbook

11. Microsoft Office 2007-Illustrated
Understanding FormulasUnderstanding Formulas
• FormulasFormulas are equations in aare equations in a
worksheetworksheet
• Excel formulas allow users at everyExcel formulas allow users at every
level of mathematical eVistaertise tolevel of mathematical eVistaertise to
make calculations with accuracymake calculations with accuracy

12. Microsoft Office 2007-Illustrated
Understanding FormulasUnderstanding Formulas
• When creating calculations in Excel,When creating calculations in Excel,
it is important to:it is important to:
• Know where the formulas should beKnow where the formulas should be
• Know exactly what cells and arithmeticKnow exactly what cells and arithmetic
operations are neededoperations are needed
• Create formulas with careCreate formulas with care
• Use cell references rather than valuesUse cell references rather than values
• Determine what calculations will beDetermine what calculations will be
neededneeded

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Understanding FormulasUnderstanding Formulas
Formula
appears in
formula bar
Result of
formula
Viewing a FormulaViewing a Formula

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Understanding FormulasUnderstanding Formulas
Excel arithmetic operatorsExcel arithmetic operators

15. Microsoft Office 2007-Illustrated
Entering Labels and ValuesEntering Labels and Values
and Using AutoSumand Using AutoSum
• LabelsLabels contain text and numericalcontain text and numerical
information not used in calculationsinformation not used in calculations
• Labels help you identify data inLabels help you identify data in
worksheet rows and columnsworksheet rows and columns
• You should enter all the labels firstYou should enter all the labels first
before entering other contentbefore entering other content
• ValuesValues are numbers, formulas, andare numbers, formulas, and
functions that can be used infunctions that can be used in
calculationscalculations

16. Microsoft Office 2007-Illustrated
Entering Labels and ValuesEntering Labels and Values
and Using AutoSumand Using AutoSum
• AA functionfunction is a built-in formulais a built-in formula
• A function includesA function includes argumentsarguments, the, the
information necessary for theinformation necessary for the
calculationcalculation
• Clicking the AutoSum button sumsClicking the AutoSum button sums
the adjacent range above or to thethe adjacent range above or to the
left, though you can adjust the rangeleft, though you can adjust the range
• The Fill button fills cells based on theThe Fill button fills cells based on the
first number sequence in the rangefirst number sequence in the range

17. Microsoft Office 2007-Illustrated
Entering Labels and ValuesEntering Labels and Values
and Using AutoSumand Using AutoSum
Cells included
in formula
Formula
AutoSum
button
Creating a formula using the AutoSum buttonCreating a formula using the AutoSum button
Fill button

18. Microsoft Office 2007-Illustrated
Editing Cell EntriesEditing Cell Entries
• You can change, orYou can change, or editedit, the contents, the contents
of an active cell at any timeof an active cell at any time
• To edit the contents of the active cell:To edit the contents of the active cell:
• Double-click the cell, orDouble-click the cell, or
• Click in the formula bar, orClick in the formula bar, or
• Just start typingJust start typing
• Excel switches to Edit mode whenExcel switches to Edit mode when
you are making cell entriesyou are making cell entries

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Editing Cell EntriesEditing Cell Entries
Active
cell
Insertion
point
Mode
indicator
Worksheet in Edit modeWorksheet in Edit mode

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Editing Cell EntriesEditing Cell Entries
Common pointers in ExcelCommon pointers in Excel

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Entering and Editing a SimpleEntering and Editing a Simple
FormulaFormula
• Formulas start with the equal signFormulas start with the equal sign
(=), also called the(=), also called the formula prefixformula prefix
• Calculation operatorsCalculation operators in formulasin formulas
indicate what type of calculation youindicate what type of calculation you
want to performwant to perform
• Arithmetic operatorsArithmetic operators performperform
mathematical calculations such asmathematical calculations such as
adding and subtractingadding and subtracting

22. Microsoft Office 2007-Illustrated
Entering and Editing a SimpleEntering and Editing a Simple
FormulaFormula
• Comparison operatorsComparison operators comparecompare
values for the purpose of true/falsevalues for the purpose of true/false
resultsresults
• Text concatenation operatorsText concatenation operators joinjoin
strings of text in different cellsstrings of text in different cells
• Reference operatorsReference operators enable you toenable you to
use ranges in calculationsuse ranges in calculations

23. Microsoft Office 2007-Illustrated
Switching Worksheet ViewsSwitching Worksheet Views
• You can change your view of theYou can change your view of the
worksheet window by using either:worksheet window by using either:
• View tab on the RibbonView tab on the Ribbon
• View buttons on the status barView buttons on the status bar
• Normal viewNormal view shows the worksheetshows the worksheet
without including headers and footerswithout including headers and footers
or tools like rulers and a pageor tools like rulers and a page
number indicatornumber indicator

24. Microsoft Office 2007-Illustrated
Switching Worksheet ViewsSwitching Worksheet Views
• Page Layout ViewPage Layout View provides a moreprovides a more
accurate view of how a worksheetaccurate view of how a worksheet
will look when printedwill look when printed
• It shows page margins, headers andIt shows page margins, headers and
footers, rulers, etc.footers, rulers, etc.
• Page Break PreviewPage Break Preview displays adisplays a
reduced view of each page of thereduced view of each page of the
worksheet, along with page breakworksheet, along with page break
indicatorsindicators

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Switching Worksheet ViewsSwitching Worksheet Views
Page Layout ViewPage Layout View
Workbook
Views group
Header text
box
Vertical
ruler
Horizontal
ruler

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Switching Worksheet ViewsSwitching Worksheet Views
Page Break PreviewPage Break Preview
Blue outline
indicates
print area
Bottom page
break
indicator

27. Microsoft Office 2007-Illustrated
Choosing Print OptionsChoosing Print Options
• You can see how a worksheet wouldYou can see how a worksheet would
look when printed using:look when printed using:
• Page Layout tabPage Layout tab
• The dotted line indicates theThe dotted line indicates the print areaprint area, the, the
area to be printedarea to be printed
• Print PreviewPrint Preview
• You can print from this view by clicking theYou can print from this view by clicking the
Print button on the RibbonPrint button on the Ribbon

28. Microsoft Office 2007-Illustrated
Choosing Print OptionsChoosing Print Options
• Page Layout tabPage Layout tab
• Page Setup groupPage Setup group
• Print orientation:Print orientation: landscapelandscape oror portraitportrait
• Scale to Fit groupScale to Fit group
• Sheet Options groupSheet Options group
• Print dialog box lets you choose thePrint dialog box lets you choose the
number of copies, the printer, etc.number of copies, the printer, etc.

29. Microsoft Office 2007-Illustrated
Choosing Print OptionsChoosing Print Options
Worksheet with Portrait orientationWorksheet with Portrait orientation
Page
Layout tab
Dotted line
surrounds
print area

30. Microsoft Office 2007-Illustrated
Choosing Print OptionsChoosing Print Options
Worksheet in Print PreviewWorksheet in Print Preview
Print
button
Zoom
button
Close Print
Preview
button

31. Microsoft Office 2007-Illustrated
SummarySummary
• Understand spreadsheet softwareUnderstand spreadsheet software
• Tour the Excel 2007 windowTour the Excel 2007 window
• Understand formulasUnderstand formulas
• Enter labels and values and useEnter labels and values and use
AutoSumAutoSum

32. Microsoft Office 2007-Illustrated
SummarySummary
• Edit cell entriesEdit cell entries
• Enter and edit a simple formulaEnter and edit a simple formula
• Switch worksheet viewsSwitch worksheet views
• Choose print optionsChoose print options