- Entitlement amounts for USDA Foods are calculated based on the number of meals served in the previous year. More meals served means more entitlement dollars. The initial entitlement amount for the school year is an estimate based on the previous year's meal counts. - Entitlement amounts may change after final meal counts are reconciled at the end of the federal fiscal year. Previously, this adjustment was applied to district balances in the spring. Now it will be applied to the following school year's entitlement up front. - Districts can check their current entitlement balance on the CNP2000 system. They provide a survey each year to indicate what USDA Foods they would like to receive to help the state order sufficient quantities

1. USDA Foods
Catrina Peters MS, RD
School Nutrition Services Manager
Nevada Department of Agriculture
Food and Nutrition Division

2. Today’s Agenda
• How is entitlement calculated?
• Why does it change?
• How do I know what my entitlement amount is each year?
• What can I use entitlement for?
• NDA FND Entitlement Policy Update
**Due to staff illness, we will be rescheduling the standardized recipe webinar

3. Some vocabulary…..
• Entitlement
• USDA Foods/Brown Box
• Survey
• Wish list
• Foods Available List
• CNP2000

4. How is entitlement calculated?
• Moving target due to lag in finalizing meal counts
nationally
• Essentially, based on meals served
• MORE MEALS SERVED = MORE ENTITLEMENT
$$$!!

5. School Year July – June Entitlement
ESTIMATE !
PRIOR YEAR LUNCHES
X
JULY RATE
+
12% FUNDING
+/-
PRIOR YEAR BALANCE
=
TOTAL ENTITLEMENT $
This $$ amount is generated
around XXXX
“July Rate” = the per meal
rate published in the federal
register
12% funding is based on the
requirement that USDA
Foods entitlement = 12% of
the total funding spent on
NSLP reimbursement
nationally

6. Poll Question

7. Why does it change?
• The initial amount you start the school year is based on the previous
meals meal count estimates
• Once all the meal counts are finalized at the end of the federal fiscal year,
then an adjustment needs to be made
• This adjustment was previously applied to your balance in the spring
• As a result of feedback from districts, we are now applying that at the start of the
following school year

8. How do I know what my entitlement amount is
each year?
• We start the school year with an amount that is an estimate
• +/- the amount that resulted from the spring meal count reconciliation
• You can always access your current entitlement balance in CNP 2000

9. What’s all this wish list/survey business….
• We are required to share with the districts the USDA Foods Available list
• “Best case scenario”
• DOES NOT mean all those foods will be available for order
• Crop shortage, producers not submitting bids, etc.
• We have shortened that list to foods we think are most appealing to
districts
• Created the SURVEY to determine if we have enough demand to bring in a full truck
• (We also use the survey to determine quantities of processed foods needed)

10. USDA Foods Ordering
Calendar
• Big time gap between NDA
requesting foods from USDA and
SFAs receiving them
• Cancelations occur based on
foods availability
• Districts tell NDA what foods they
would like
• NDA consolidates orders to
determine what will be ordered from
USDA and made available to districts
Late Winter/Early Spring
• USDA opens catalogs for states
• NDA orders all trucks needed for the
school year
Spring/Summer
• Trucks arrive at State Warehouse
• USDA foods are allocated once
received
• Districts receive products based on
fair share allocation
Summer thru Next Spring

11. A little more info about Direct Delivery Foods….
• USDA Direct Delivery, aka “Brown Box”
• LOTS of efforts lately to bring those up to speed with the new meal
pattern
• Lower sodium
• Updated product spec sheets
• http://www.fns.usda.gov/fdd/nslp-usda-foods-fact-sheets
• Whole grain rich offerings (50/50 blends too, not just 100%!)
• Feedback to USDA on products that don’t meet standards is critical!!
• Please email cpeters@agri.nv.gov with information on product that is acceptable

12. FND Entitlement Policy Update
• New Policy for Reconciliation
NDA reconciles the Entitlement for current school year
Agencies will give a copy of the reconciliation spreadsheet when final
Additional entitlement dollars will be allotted towards the next school year’s entitlement
FND will enter additional entitlement amounts into CNP2000 by July 1st
• New Policy for Unused Entitlement
Districts that do not use 90% of their entitlement by January 31st can surrender their
entitlement
This process will help those districts that cannot use their full entitlement and for those
that need additional
Agencies will complete a standard form to either surrender or request more entitlement

13. Poll Question

14. The USDA Foods Survey

15. Purpose of the USDA Foods Survey
• This format replaces the old “Wish List” spreadsheet
• Consolidated list of items
• Helps NDA determine what items to order from USDA
• Similar to the process for indicated desired amounts of processed
product

16. Log On to CNP2000

17. Click on Agencies

18. Select “Surveys”

19. Click on Continue

20. Select
“2015-2016 Fruit & Veg Survey”

21. Review the Items Available

22. Enter Anticipated Usage for
Next Year

23. Survey Complete !
• Click on the Submit Survey button at the bottom of the screen when
you have completed the survey.
• Please complete the 2015/2016 Fruit & Veg Survey by Feb 27th
• Coming soon-Meat & Grains!!!