NSNA Directors Precon Regulatory Update 06.14.15. Presentation covers following topics: SB 503, Application Templates, CEP, USDA Foods, Special Diet Form, Admin Reviews, and Procurement

1. DIRECTOR’S
REGULATORY
UPDATEJune 23, 2015
Nevada Department of Agriculture
Food and Nutrition Division

2. Today’s Agenda
• SB 503
• Application Templates
• CEP
• USDA Foods
• Special Diet Form
• Admin Reviews
• Procurement
• FSMC
• Closing Session—What can NDA do to provide districts better service?

3. Introductions
Programs
• NSLP
• RCCI
• SBP
• FFVP
• School Wellness
• Farm to School
• SMP
• USDA Foods
Staff
• Catrina Peters, School Nutrition
Services Manager
• Rose Wolterbeek, School Nutrition
Specialist
• Edward Coleman, Quality Assurance
Specialist
• Bernadette DeMars, Program
Specialist
• Vicki Graves, Program Officer
• Cindy Rainsdon, Program Officer
• Shawna Sabo, Administrative
Assistant

4. SB 503
• Signed into law on June 12, 2015
• Requires all schools with ≥70% FRL to serve breakfast after the start of the school day
• Starts this school year for ALL schools on the list
• $2 million in state funds available over 2 years for grants to implement breakfast after
the bell
• All schools are eligible for funds BOTH years
• What type of breakfast service counts?
• Breakfast in the Classroom
• Grab and Go
• Second chance breakfast
• Traditional cafeteria, after the start of the school day

5. SB 503
• What districts were impacted?
• Clark County School District
• Elko County School District
• Humboldt County School District
• Mater Academy-State Charter School
• Mineral County School District
• Nye County School District
• Pershing County School District
• Washoe County School District
• Next steps
• List of schools published
• Grant application-will be online, information will be distributed when applications open
• NDA will be monitoring schools to ensure implementation
• NDA will be monitoring grants

6. SB 503
• What do I need to do?
• If you have eligible schools in your district
• Make a plan for what you need to get Breakfast After the Bell started at the schools on the list
• Equipment needs?
• For BIC, may need carts, wagons, etc
• For grab and go or second chance, kiosks for alternative POS?
• For cafeteria, do you need more refrigeration?
• Staff needs?
• Be prepared to provide information on why you need these items

7. Application Templates
• Who has been confused by the USDA meal application template?
• The USDA Prototype distributed via numbered memo
• Intended to be used for electronic meal benefit and application systems
• NOT required to use this template
• May use the previously distributed application template that includes all sample forms
• Letter to parents, verification letters, etc
http://www.fns.usda.gov/school-meals/translated-applications
• If you are modifying the USDA template, you must submit the application for review
• Don’t forget to included you district information into the template!

8. Application Templates
http://www.fns.usda.gov/school-meals/translated-

9. Community Eligibility Provision (CEP)
• Total of 4 districts are implementing CEP
• Clark
• Mineral
• Nye
• Pershing
• Very positive remarks amongst a few challenges
• Lack of student level FRL data
• Until August 31st to notify us
• Late adoption available, just need to notify NDA before starting CEP

10. Community Eligibility Provision (CEP)• Annual reporting of Direct Certification matches will continue
• Drives eligibility for CEP, determines claiming percentages
• If you are considering CEP, plug some numbers into the estimator tool
• http://www.fns.usda.gov/school-meals/community-eligibility-provision

11. USDA Foods
• New Entitlement Processes
• Entitlement calculations
• Previously, projections were made using previous years using
• ADP*180 serving days
• Mid year reconciliation based on actual meal counts
• New projections made using the previous years actual meal counts, not using ADP
and certain number of serving days
• Mid year reconciliation based on actual meal counts
• Reconciliation amounts were applied to starting year balances per SFA’s request
at last years NSNA meeting
• Goal-start SFAs off with a more accurate entitlement amount so the
reconciliation isn’t as significant

12. USDA Foods
• New Forms and New Process
• New Product Request form
• Updated, we will be including pricing data before product is added to survey
• Minimums must be met for us to add it onto the survey
• Entitlement surrender/additional requests
• Accommodated on a first come, first serve basis
• Form must be submitted to NDA
• Implemented to increase entitlement usage and move products out of surplus
• Both forms can be found at: http://commodityfoods.nv.gov/Resources/Resources/

13. USDA Foods
• What changes are to come?
• Previously operating under RFQ process (4th Year)
• Allowed any NDA approved processor to provide processed end products
• New products are added to the survey via the new products request form
• Resulted in a lot of products on the survey….
• Will continuing operating under this process for the coming school year SY 15/16
• Over the course of the coming school year we will be conducting an RFP for USDA Foods
processed end products

14. USDA Foods
• What will be different under the RFP process?
• Streamline process
• Reduce the number of processed products available
• Reduce the administrative burden of working with so many different
processors
• Competitive bidding process
• Will result in greater volume for certain processors that are selected
• 2 year contract

15. USDA Foods
• What’s the timeframe? TENTATIVE
• Identify advisory group members (everyone is invited to participate!!)
• Sept 2015
• Advisory group will meet to determine the products needed to be included in RFP
• October 2015
• Advisory group will review specifications of items included in RFP
• November 2015
• RFP will be released
• December 2015
• Student taste tests conducted
• January 2016
• Proposals due and evaluated
• February and March 2016
• Contracts awarded
• April 2016

16. USDA Foods
• How will I be able to give input on the products I want?
• Join the Advisory Group!
• Will be a substantial time commitment
• Monthly meeting plus several hours of homework each month
• Need knowledge of food bid specifications, nutritional requirements

17. USDA Foods
• DoD Fresh Update
• Districts in Northwestern Nevada will able to participate in the coming school year
• Eligible Districts have been notified
• Working with DoD to expand service area

18. USDA Foods
• We need your input!
• Communication ideas
• Sponsor login to CNP2000-need for more than one user?

19. June 23, 2015
Cindy Rainsdon, RD, LD
Nevada Department of Agriculture
Food & Nutrition Division
Program Officer

20.  2006: Nevada’s
Statewide School
Wellness Policy
 2010/2013: Healthy
Hunger-Free Kids Act
 USDA’s Smart Snacks
Nutrition Standards
 2014: Nevada’s School
Wellness Policy

21.  Apply to All Grade Levels
 Include General Standards and Specific Nutrient
Standards

22. Any food sold or given away in schools must:
 Be “whole-grain rich”; OR
 1st Ingredient: Fruit, Vegetable, Dairy, or Protein; OR
 Combination Food w/ >1/4 Cup Fruit and/or Vegetable; OR
 Contain 10% Daily Value*: Calcium, Potassium, Vit D,
Dietary Fiber
Food must also meet:
 Calories: Snack- ≤200 calories; Entrée- ≤350 calories
 Sodium: Snack- ≤230 mg**; Entrée- ≤480 mg
 Fat: Total fat- ≤35% of calories; Saturated Fat- <10% of
calories; Trans Fat- 0g
 Sugar: ≤35% of weight from total sugars in food
*Allowable until July 1, 2016
**After July 1, 2016 ≤200 mg

23. Beverage Elementary School Middle School High School
Plain water No Size Limit No Size Limit No Size Limit
Low fat milk, unflavored ≤ 8 fl. oz. ≤ 12 fl. oz. ≤ 12 fl. oz.
Non-fat milk, unflavored or
flavored
≤ 8 fl. oz. ≤ 12 fl. oz. ≤ 12 fl. oz.
100% Fruit/Vegetable juice ≤ 8 fl. oz. ≤ 12 fl. oz. ≤ 12 fl. oz.
Calorie-Free Beverages* Not Allowed Not Allowed ≤20 fl. oz.
Lower-Calorie Beverages** Not Allowed Not Allowed ≤12 fl. oz.
Caffeinated Beverages Not Allowed*** Not Allowed*** Allowed, At the
Discretion of the SFA
*<5 calories per 8 fl. oz.; ≤10 calories per 20 fl. oz.
**≤ 60 calories per 12 fl. oz.; ≤ 40 calories per 8 fl. oz.
***With the exception of trace amounts of naturally-occurring caffeine substances (E.g.
Chocolate milk)

24.  Online System ( http://wellness.agri.nv.gov/ )
 School District/ School Site Enter Information
 Year 1 Report Coming Soon!

28.  NDA has created a website for public comments on the
implementation of their school wellness policy
 Entered by specific school
http://nutrition.nv.gov/Programs/Wellness/Comments/

29.  http://nutrition.nv.gov/Programs/Wellness/
 School Wellness Policy Best Practices Manual
 Includes:
 Sample School Wellness Policy Goals
 Sample Goal Document (Action Plan)
 Non-Food Based Incentives/Rewards
 Best Practices for Special Occasions/Holiday Celebrations
 Best Practices for Incorporating physical activity into the school
day
 Examples of allowable marketing on the school campus
 Best practices for Recess Before Lunch & Adequate time to
consume a meal

30.  Found on NDA’s website (http://nutrition.nv.gov/ )
 Copy of Nevada’s School Wellness Policy
 Smart Snacks Approved Product List (to be updated in July)
 If you find food items not on the list you would like reviewed, email the nutrition facts panel to
fnd@agri.nv.gov
 Sample RCCI School Wellness Policy
 Links to School Wellness Webinars (5 different topics)
 School Wellness Frequently Asked Questions
 School Wellness Funding Opportunities
 School Wellness Talking Points (for Food Service Directors)

31. Contact Information:
Cindy Rainsdon
Program Officer
(775) 353-3663
crainsdon@agri.nv.gov
Catrina Peters
School Nutrition Services Manager
(775) 353-3751
cpeters@agri.nv.gov
NDA Resources
YouTube:
https://www.youtube.com/user/neva
daagriculture
Slide Share:
http://www.slideshare.net/NevadaA
griculture/presentations

32. Special Diet Form
• NDA has a template special diet form
• How many have seen it?
• Updated per USDA Guidance
• Expanded the medical professionals who are able to sign off on a disability that effects a life
function
• Medical Doctors (MD), Doctor of Osteopathy (DO), Physician Assistant (PA), Advance Practice
Registered Nurse (APRN) formerly known as Nurse Practitioners

33. Administrative Reviews
• School Districts that will be reviewed in SY 15/16
• Lyon County School District
• Lander County School District
• Washoe County School District
• White Pine County School District
• Duckwater Shoshone Elementary School
• Clark County Juvenile Justice Services
• Nevada Youth Training Center
• Northern Nevada Juvenile Detention Center
• Rite of Passage

34. Administrative Reviews
• How can I get prepared?
• Admin review breakout session—Wednesday at 3 PM
• Basic process
• Common pitfalls and how to avoid them

35. Professional Development--
Final rule
• Published March 2, 2015
• Citation: 80 FR 11077
• Available at www. regulations.gov
• Implementation begins July 1, 2015
• School Year 2015/2016
• Establishes minimum requirements:
• Hiring standards for NEW State/local directors
• Annual training standards for ALL employees
Professional
Development
Breakout-
Wednesday at
10 AM

36. What’s New?
• The final rule establishes hiring requirements for 3 LEA size
categories
• Eases the hiring options for small school districts
• Adds hiring options that emphasize experience
• Extends the food safety certification period for new SFA directors
to five years

37. Hiring Standards for SFA Directors
• Hiring standards for new SFA directors
• Current directors are grandfathered in
• State agencies may require that new acting SFA directors expected to serve for 30
days or more meet the hiring standards

38. Changes to Hiring Standards
• Hiring standards are based on 3 LEA size categories
• 2,400 or less student enrollment
• 2,500-9,999 student enrollment
• 10,000 or more student enrollment
• Educational requirements reflect the knowledge and expertise required to perform
duties successfully

39. Changes to Hiring Standards
• Specific Majors/areas of concentration:
Food service management, dietetics, family and consumer sciences, nutrition
education, culinary arts, business, or a related field
• For very small LEAs (<500 students):
• State agency has discretion to approve the hiring of a director that has a
high school diploma but less than 3 years of experience

40. Changes to Hiring Standards
• For small LEAs (≤2,499 students):
• Bachelor’s degree with academic major in specific areas,
OR
• Bachelor’s degree in any academic major and a state recognized
certificate or at least 1 year of relevant school nutrition experience,
Or
• Associate’s degree with academic major in specific area and at least one
year of relevant school nutrition experience,
Or
• High school diploma (or GED) and 3 years of relevant school nutrition
experience

41. Changes to Hiring Standards
• For mid-size LEAs (2,500 -9,999 students):
• Bachelor’s degree or equivalent educational experience, with academic
major in specific area
OR
• Bachelor’s degree in any academic major and a State recognized
certificate for school nutrition directors,
OR
• Bachelor’s degree in any academic major and at least two years of relevant
school nutrition program experience
OR
• Associate’s degree with a specific major and at least two years of relevant
program experience

42. Changes to Hiring Standards
• For large LEAs (10,000 or more students):
• Bachelor’s degree, or equivalent educational experience, with academic
major in specific area
OR
• Bachelor’s degree in any academic major and a State recognized
certificate for school nutrition directors
OR
• Bachelor’s degree in any academic major and at least 5 years of experience
in management of school nutrition programs
• For all LEA size categories:
• SFA director’s food safety certification is valid for a period of 5 years

43. Food Safety Certification
• For New SFA Directors in All LEAs:
• At least 8 hours of food safety training within 5 years prior to the starting
date, or completed within 30 days of the starting date
• State agency has discretion to require current SFA directors to
obtain food safety certification every 5 years

44. Annual Training Standards for All SFA
School Nutrition Personnel
• Providing training to school nutrition personnel is an allowable use
of the nonprofit school food service account
• Paying for costs incurred by an individual to meet the hiring
standards are not an allowable use of funds

45. Changes to Training Standards
• The final rule phases in the training standards for all SFA in SY
2015-2016
• Program directors - 8 hours (12 hours beginning SY 2016-2017)
• Program managers - 6 hours (10 hours beginning SY 2016-2017)
• All Program staff - 4 hours (6 hours beginning SY 2016-2017)

46. Training Standards - Summary
• SFA directors
• 8 hours - SY 2015-2016
• 12 hours - beginning SY 2016-2017
• SFA managers
• 6 hours - SY 2015-2016
• 10 hours - beginning SY 2016-2017
• SFA staff
• 4 hours - SY 2015-2016
• 6 hours - beginning SY 2016-2017
• Part-time staff working an average of less than 20 hrs/week
• 4 hours - SY 2015-2016 and beyond

47. Training Standards - Flexibilities
• Training is allowed in a variety of formats and from different sources
• State agency, in-house, National Food Service Management Institute, SNA, etc.
• See: http://professionalstandards.nal.usda.gov
• In SY 2015-2016: Training received three months prior to July 1, 2015, counts toward the
first year’s training requirements for all SFA personnel
• Good news—this conference counts towards your needed hours!!

48. Procurement
• “Super Circular” has been released, makes some changes to the federal procurement
regulations
• Affects district’s practices, although your state, federal and local regulations also apply
• Most restrictive rule applies
• USDA has a renewed focus on procurement practices
• NDA will be conducting procurement training in SY 15/16
• Procurement review module will be implemented in SY16/17

49. Procurement
• FSMC will also be part of procurement review module
• Increase in number of districts utilizing FSMC over the last few years
• Basic reminders
• NDA must review RFP before it is released
• NDA must approve contract before it is signed
• NDA is developing RFP templates that will be mandatory
• Financial health of district’s FS has been a big driver of FSMC utilization

50. Communication Strategies
• NDA has tested out new strategies….
• Mid year training
• More webinars
• Need for better communication still
• Conference calls?
• Email updates/Summary emails?

51. Facilitated Session
• What can NDA do to improve our service to you?