Uploaded byAdrian Beale
5S Assisting Kaizen Lean WithAdrian™ 2013
The document discusses the 5S philosophy, emphasizing its simplicity and importance for organizational improvement within a lean culture and Six Sigma framework. It outlines the five key components: Seiri (sorting), Seiton (setting in order), Seiso (shining), Seiketsu (standardizing), and Shitsuke (sustaining). The document underscores that 5S is the first step in continuous improvement, encouraging a disciplined approach to workplace organization and efficiency.
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5S Assisting Kaizen Lean WithAdrian™ 2013
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- 3. WithAdrian™ The 5S philosophy Ifwe wish, 5S is simple to implement and becomes a natural way of our life
- 4. WithAdrian™ The 5S philosophy Ifwe wish, 5S is simple to implement and becomes a natural way of our life Simple… Yes! But without it No Organization can improve with a Lean Culture or a Six Sigma robustness
- 5. If we wish,5S is simple to implement and becomes a natural way of our life Simple… Yes! But without it No Organization can improve with a Lean Culture or a Six Sigma robustness So, 5S is the first step to Continually Improve WithAdrian™ The 5S philosophy
- 6. If we wish,5S is simple to implement and becomes a natural way of our life Simple… Yes! But without it No Organization can improve with a Lean Culture or a Six Sigma robustness So, 5S is the first step to Continually Improve How fast can you embrace it ? WithAdrian™ The 5S philosophy
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- 12. 5S WithAdrian™ Seiso - CleaningUp (Self inspection) Seiri - Arrangement (Proper Organisation) Seiketsu - Neatness (Effective visual control) Shitsuke - Discipline (Workplace habits) Seiton - Orderliness (Layout for functionality)
- 13. SEIRI - ProperArrangement (Organisation) WithAdrian™
- 14. SEITON - Orderliness(Layout for functionality) WithAdrian™
- 15. SEISO - CleaningUp (Self inspection) WithAdrian™
- 16. SEIKETSU - Neatness/Tidiness(Effective visual control) WithAdrian™
- 17. SHITSUKE - Discipline(Workplace habits) WithAdrian™
- 18. We CAN DOiT Cleaning up Arrangement Neatness Discipline Orderliness WithAdrian™
- 19. 6S Seiso - CleaningUp (Self inspection) Seiri - Arrangement (Proper Organisation) Seiketsu - Neatness (Effective visual control) Shitsuke - Discipline (Workplace habits) Seiton - Orderliness (Layout for functionality) Safety - Health and Safety (Common Sense) WithAdrian™
- 20. WithAdrian™ Red Tags areapplied To items for a given Period of time Warning The owner of potential removal Red Tag
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- 25. WithAdrian™ WithAdrian@gmail.com WithAdrian WithAdrian @WithAdrian Adrian Beale (Proud being a 5S Champion )…
- 26. WithAdrian™ Things I wouldlike to do again Lead initiatives, spark creativity, explore insights, cultivate brands, strengthen companies, build teams, encourage others, challenge myself
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Editor's Notes
- #13 5S Translation Seiri Sort Clean out Seiton Simplify Configure, Orderliness Seiso Sweep Clean Seiketsu Standardise Conformity Shitsuke Self Discipline Custom and Practice Seiso cleaning is more than just cleaning—it is also inspection . Whilst something is being cleaned, you should also be inspecting it, looking for damage, defects and potential problems. Other tests can be carried out at the same time to ensure it is in perfect order. For example, whilst cleaning an engine, the oil levels and oil cleanliness can be checked. Seiso can also include preventive maintenance that ensures things do not fail during normal operation. For example tighening up of hydraulic hoses to prevent leaks, checking and sharpening of tools and so on. You can also use the time spent cleaning an item to think about how it can be improved. Look for ways to prevent grime build-up. Spot how it gets damaged and find ways of eliminating this. The perfect item can be cleaned in a single wipe. Or maybe it could clean itself? Seiso in the office or laboratory is similar to Seiso in the factory. Make sure things are clean. Look for hazard. The same is true in computers. Defragment the hard disk. Clean the circuit boards inside. Clean out the junk and you will be able to see what is really there. There may be less opportunity, but the thinking, the mental discipline is very important. An attitude of cleanliness leads to clean and clear thinking that reflects in all aspects of your work. Seiri means ‘organisation’ (or, if you prefer s-words, you can use sort, structurise or sort-out). It means to put things in order, organising them using specific rules. This means that once you know and have internalised these rules, you will very quickly be able to find the things you want without having to hunt for them every time. Seiri is not just about tidying things up, it is also about throwing things away, or at least removing the things you need least to a place where you can find them on the occasion you desperately need them (as opposed to rummaging at the bottom of your toolbox or drawer). Putting away those things you are not going to use today also means that the things you are going to use become a lot more visible and easier to find. There is a breed of human not unlike the humble squirrel. Their motto is ‘Don’t throw it away—it might come in useful some day.’ They have cupboards and attics so full of junk, they have long forgotten what is at the back, even if they could get to it. Their houses are untidy and they constantly have difficulty in finding things. ‘It’s around here somewhere’ is a common saying. The Third S is Seiketsu, which means ‘standardization’. This cuts across Seiri, Seiton and Seiso, stitching them together and ensuring that all techniques and methods are clear and well-understood by all There are places for individuality in the workplace, but in the methods, tools and processes we must share with other people, we must forego our personalisation tendencies in favour of helping each other understand things, sharing a common view. If we can do this, we build a greater sense of community and feel more a part of the larger group. Paradoxically, studies have shown that people who can let go of their sense of self are actually happier. The unhappiest people are almost invariably also the most selfish The problem with people is that we are not perfect. We make mistakes, we forget, we do things incorrectly. We are not, after all, machines. When faced with the multiplicity of tasks in the workplace, we do our best, but the complexity and time pressures are more than we can cope with. We also get stuck in habits which are not helpful with our work. Habits are, however, very useful things, and if we can align them with the work disciplines of the 5 Ss, we can forge them into a complete disciplined approach. Seiton means tidily putting things away after you have used them. Putting things away requires following three rules: Decide where things belong; Decide how things should be put away; Follow the put-away rules to leave things where they can be quickly and properly found next time they are needed Labelling and naming should be similarly standardised. Decide whether you will call a tool a nutspinner or a hex spanner. Write labels and other signs clearly so it can be read at an appropriate distance. Ensure the naming cannot get lost, for example by using paint rather than paper labels that can fall off or wear away. If a label is to be changed, then use an appropriate fixing system that holds the label firmly in place for the duration, yet allows it to be easily removed and replaced. For example if a sign is permanent, then screws are appropriate. If, however, it is to be changed each week, then clips or a slotted holder would be better.
- #14 CHECKPOINTS The office environment. Jig and Tool stores. Workstations. Materials or Parts. Machines. METHODS The unnecessary day. Functional layout. Assess all unnecessary items then classify, store, label or throw them out. Audits/photographs/red tags. BENEFITS What remains is what you want. You can now see the best layout. All items have been classified, stored, labelled or thrown out. All jigs and tools are properly classified and stored. More space.
- #15 CHECKPOINTS Offices Workstations. Flow of work. Fire Equipment's. Location and Item Indicators. Jigs and Tools. METHODS Layout for functionality. The best information systems. Kanban systems. BENEFITS The systems are good, methodical, orderly and efficient. The flow of work is optimised. Accidents are less likely to occur. Health and Safety for all. More space.
- #16 CHECKPOINTS Workstations. Machines. Cleaning Tasks. Waste Bins. Filing Cabinets - offices. Desk Draws - offices . METHODS Self inspection. By every individual in the organisation. Daily 5 minute 5S’s. Everyone should help others where and when necessary. BENEFITS Maintains the showroom condition. Pride in the workplace. Opportunities for hardware contamination are reduced. Health and Safety
- #17 CHECKPOINTS Labelling and Marking. Status Boards. Ventilation and Lighting (Environment) General Area. Display Boards. METHODS Standardising. Make everything visually available. Make all product information visually available. (and uniform) Shadow boards. Kanbans. BENEFITS Makes it easier to maintain a good environment. Simplified working practices. Increased visibility (Therefore manageability!) Information can be shared.
- #18 CHECKPOINTS Self discipline. Have rules been established that maintain the practices? Does everyone know them? Have the practices become a habit? METHODS Set values and rules. Follow the rules. Develop good habits. Maintain the above attributes. Audits. Plan, Do, Check, Act. (P.D.C.A.) BENEFITS Good habits and self control will be a way of life.
- #20 5S Translation Seiri Sort Clean out Seiton Simplify Configure, Orderliness Seiso Sweep Clean Seiketsu Standardise Conformity Shitsuke Self Discipline Custom and Practice Seiso cleaning is more than just cleaning—it is also inspection . Whilst something is being cleaned, you should also be inspecting it, looking for damage, defects and potential problems. Other tests can be carried out at the same time to ensure it is in perfect order. For example, whilst cleaning an engine, the oil levels and oil cleanliness can be checked. Seiso can also include preventive maintenance that ensures things do not fail during normal operation. For example tighening up of hydraulic hoses to prevent leaks, checking and sharpening of tools and so on. You can also use the time spent cleaning an item to think about how it can be improved. Look for ways to prevent grime build-up. Spot how it gets damaged and find ways of eliminating this. The perfect item can be cleaned in a single wipe. Or maybe it could clean itself? Seiso in the office or laboratory is similar to Seiso in the factory. Make sure things are clean. Look for hazard. The same is true in computers. Defragment the hard disk. Clean the circuit boards inside. Clean out the junk and you will be able to see what is really there. There may be less opportunity, but the thinking, the mental discipline is very important. An attitude of cleanliness leads to clean and clear thinking that reflects in all aspects of your work. Seiri means ‘organisation’ (or, if you prefer s-words, you can use sort, structurise or sort-out). It means to put things in order, organising them using specific rules. This means that once you know and have internalised these rules, you will very quickly be able to find the things you want without having to hunt for them every time. Seiri is not just about tidying things up, it is also about throwing things away, or at least removing the things you need least to a place where you can find them on the occasion you desperately need them (as opposed to rummaging at the bottom of your toolbox or drawer). Putting away those things you are not going to use today also means that the things you are going to use become a lot more visible and easier to find. There is a breed of human not unlike the humble squirrel. Their motto is ‘Don’t throw it away—it might come in useful some day.’ They have cupboards and attics so full of junk, they have long forgotten what is at the back, even if they could get to it. Their houses are untidy and they constantly have difficulty in finding things. ‘It’s around here somewhere’ is a common saying. The Third S is Seiketsu, which means ‘standardization’. This cuts across Seiri, Seiton and Seiso, stitching them together and ensuring that all techniques and methods are clear and well-understood by all There are places for individuality in the workplace, but in the methods, tools and processes we must share with other people, we must forego our personalisation tendencies in favour of helping each other understand things, sharing a common view. If we can do this, we build a greater sense of community and feel more a part of the larger group. Paradoxically, studies have shown that people who can let go of their sense of self are actually happier. The unhappiest people are almost invariably also the most selfish The problem with people is that we are not perfect. We make mistakes, we forget, we do things incorrectly. We are not, after all, machines. When faced with the multiplicity of tasks in the workplace, we do our best, but the complexity and time pressures are more than we can cope with. We also get stuck in habits which are not helpful with our work. Habits are, however, very useful things, and if we can align them with the work disciplines of the 5 Ss, we can forge them into a complete disciplined approach. Seiton means tidily putting things away after you have used them. Putting things away requires following three rules: Decide where things belong; Decide how things should be put away; Follow the put-away rules to leave things where they can be quickly and properly found next time they are needed Labelling and naming should be similarly standardised. Decide whether you will call a tool a nutspinner or a hex spanner. Write labels and other signs clearly so it can be read at an appropriate distance. Ensure the naming cannot get lost, for example by using paint rather than paper labels that can fall off or wear away. If a label is to be changed, then use an appropriate fixing system that holds the label firmly in place for the duration, yet allows it to be easily removed and replaced. For example if a sign is permanent, then screws are appropriate. If, however, it is to be changed each week, then clips or a slotted holder would be better.