This document outlines the 5S methodology, which consists of five pillars - Sort, Set In Order, Shine, Standardize, and Sustain. The 5S process is designed to organize, clean, and standardize the workplace. It describes each of the five pillars in detail, providing examples of how to implement techniques such as visual controls, future workplace mapping, cleaning schedules, and documentation of work processes and standards. The benefits of 5S include improved safety, efficiency, and employee morale through a clean and orderly work environment.

1. KULDEEP MATHUR
M.B.A.
JIWAJI UNIVERSITY GWALIOR
5S Methodology for Well
Organized Work Place

2. Learning Objectives
What 5S is.
How 5S relates to Manufacturing.
Why we do 5S.
How we do 5S.
The benefits of doing 5S.

3. What is 5S?
A process designed to organize, clean and
standardize the workplace, and instill the
discipline required to keep it that way.

4. The Five Pillars
Organization / Sorting / (Seiri)
Orderliness / Standardizing / (Seiton)
Cleanliness / Sweeping / (Seiso)
Standardized Cleanup / (Seiketsu)
Discipline / Self-discipline / (Shitsuke)

5. Sorting/Organization (Seiri)
Separates the necessary from the unnecessary
and then cleans everything remaining.
I. Tagging Technique:
No Tag = necessary item
Colored Tag = unnecessary item or not sure
II. Place tagged items in a designated
holding place.
allow all area workers on each shift the
opportunity to look at the items
allow maintenance and other depts. The
opportunity to check for their belongings

6. Sorting/ Organization (Seiri)
III. Disposition of tagged items
 after one week in holding place, tagged items
should be:
-disposed of if determined unnecessary
-kept if determined necessary
get rid of colored tagged items that are
determined to be unnecessary

7. Sorting/ Organization (Seiri)
IV. Initial Cleaning
clean all items remaining
-workbenches
-tools
-floors
-equipment
develop cleaning schedule
-assign responsibility
-follow up on assignments

8. Simplifying/ Orderliness (Seiton)
Simplifying creates a home, with visual tools,
for all items, and arranges them in line with the
physical flow of the work.
I. Arrange workplace in line with flow of work
a. 1. Present Map - shows the current
workplace arrangement
b. 2. Future Map -shows a new and
improved workplace arrangement

9. How to Use Present Map
1. Use a print out or draw the current workplace
outline (walls, doors, etc...) on a large sheet of white
paper with a black marker.
solid lines= permanent
dotted lines= non-permanent
2. Draw in items such as trash cans, desks, toolboxes,
lockers, benches and lunch tables.
draw items to scale
draw them in their exact location
Be sure to include every item!
3. Mark the flow of work through the workplace by
drawing red arrows.

10. How to Use a Future Map
1. Draw the workplace outline again on a clean
sheet of white paper.
2. Draw in items such as trash cans, benches,
lunch tables, a second time placing them in
locations that improve the workflow.
3. Test the arrangement by drawing the flow with
red arrows.

11. Visual Tools
1. Border- sets boundaries, areas
2. Home address- tells what item belongs inside
the border
3. Label- tells what the item is and where it
belongs

12. Sweeping/ Cleanliness (Seiso)
Sweeping is the continuous upkeep and control
of work area identifies problems and
unacceptable conditions.
I. Visual Sweeping
a) safety - traffic lanes clear, hazardous material
marked
b) waste - overflowing trashcan, excess supplies
on workbench
c) cleanliness - tools in designated spots on
shadow board, floors clean

13. Sweeping/ Cleanliness (Seiso)
II. Physical Sweeping
a) safety - report unsafe conditions, clean
up spills on floor
b) waste - empty trash can, remove excess
supplies from area
c) cleanliness - sweep floor, place tools
on shadow board

14. Standardized Clean up (Seiketsu)
Standardizing defines how tasks should be done and
explains the best way to perform them.
I. 5S Agreements - document the procedures and
guidelines for sorting, simplifying and sweeping
>visual controls guidelines
>item quantity requirements
-document the schedule in which they are to be completed
and reviewed
>housekeeping standards
>workplace arrangement methods

15. Standardized Clean up (Seiketsu)
II. Work Processes
-document all steps in each process at the
workplace
-document operating procedures and directives
-document all job aids (user guides, reference
materials, trouble shooting guides)

16. Self Discipline/ Discipline (Shitsuke)
Ensures that all 5S policies are followed in daily
work, and leads the way for continuous quality
efforts.
1. Team - establish a plan for the work area team
be specific
assign responsibilities
2. Individual - establish a personal plan for yourself
be realistic
revise and update as you proceed

17. Why do we do 5S
To improve safety in the workplace.
To improve the physical flow of work through
the workplace.
To organize the work area and make the job
easier.
To do preventative maintenance.

18. Benefits of 5S
Improved safety
A clean, orderly workplace
Improved efficiency
Increased employee morale
Standardized work methods

19. Will There be Resistance
What’s so great about organization and orderliness?
Why clean when it just gets dirty again?
Implementing organization and orderliness will not
boost output
We already implemented organization and
orderliness
We did the five pillars years ago
We’re too busy to spend time on organization and
orderliness
Why do we need to implement the five pillars