This document provides an overview of cash flow reporting in SAP Business One. It discusses why cash flow planning is important, key liquidity ratios to monitor, how to set up cash flow line items and assign them to transactions, and how to generate and analyze cash flow reports. The presentation was given by Long Business Systems, Inc. to provide guidance on using SAP Business One's cash flow reporting tools to better manage cash flow and ensure obligations can always be met.

1. Long Business Systems, Inc. (LBSi)
Management Software Solutions
We help businesses manage for success
Cleveland – Columbus – Cincinnati - Pittsburgh

2. Cash Flow Reporting
Agenda:
Why is it important?
Authorizations & setup
Elements of Cash Flow Report
Recurring Postings & Cash Flow Report
Cash Flow Reports

3. Why Cash Flow Planning?
Simple Goal: have enough cash on hand when needed
How?
Implement good cash flow techniques to ensure you can always meet
your obligations
Start by using the SAP Business One Cash Flow reporting tool
Keep it simple to start with
Add more functionality as you go
Know your current financial ratios and how they impact cash flow
Define where they are now and monitor

4. Know your liquidity ratios
Cash Flow planning is linked to Liquidity
Liquid assets, i.e. cash are needed for day to day operations
Liquidity ratios measure company’s ability to meet its obligations
Quick Ratio: $$ of liquid assets available to cover $$ of current assets
Quick Ratio = Cash + Accounts Receivable
Total Current Assets
Current Ratio: Measures ability to meet short term debts
Current Ratio = Total Current Assets
Total Current Liabilities

5. Authorizations: Set-up
Review user authorizations
Go to: Administration > Initial Settings > Authorizations> General Authorizations

6. Authorizations: Reporting
Review user authorizations
Go to: Administration > Initial Settings > Authorizations> General Authorizations

7. Set-up: General Settings
Define settings for assigning cash flow items to transactions
Go to: Administration > System Initialization > General Settings

8. Elements of Cash Flow Report

9. Cash Flow Relevant Accounts
Only “active” accounts at the asset level can be Cash Flow Relevant
Use “Category” to classify G/L accounts

10. Set-up: Cash Flow Line Items
Define cash flow line items assigned to transactions
classifications for Statement of Cash Flow Report
Go to: Administration> Setup > Financials > Cash Flow Line Items .

11. Recurring Postings & Cash Flow
Create recurring postings to capture budgeted expenses
payroll, rents, lease payments

12. Assigning Cash Flow
Assign cash flow items in Payment Means, Deposit
or Payment Wizard windows.

13. Cash Flow Reference Report
Use this report to review cash flow transactions
Drill down and modify and/or assign transactions as needed
Go to: Financials > Financial Reports > Financial > Cash Flow Reference Report

14. Statement of Cash Flow Report
Review classifications, compare & adjust cash flow items

15. Cash Flow Report
View cash relevant transactions by Security Level and Due Date
Include Recurring Postings or Journal Vouchers
Add any projected future cash transactions, i.e. asset purchases, etc..
The smaller the Date selection, the more relevant the data

16. Cash Flow Report
Reports by “Security Level”
Shows running projected cash flow balance

17. Thank you for taking time to participate in the SAP
Business One User Group Meeting.
Please take a few minutes to respond to our survey
and provide us with feedback and suggestions going
forward.
o We are always looking for new clients to work with. And we would like
to find more clients and partners like you – companies that are
engaged, smart, and focused on their future.
o Can you help us out by referring LBSi to someone who could benefit
from our services?

18. Next Meetings:
o Tuesday, Mar. 13, 2012
o What’s New
o Tuesday, Apr. 10, 2012
o TBA – Give us your ideas

19. Long Business Systems, Inc. (LBSi)
Cleveland – Columbus – Cincinnati –Pittsburgh
Contact Information:
Vicki Smith
Senior Consultant
email: vicki@lbsi.com
Phone: 440-846-8500 ext 22
www.lbsi.com