This document outlines the key activities and checks needed for a successful cut-off procedure and go-live of a new SAP system. It discusses:
1) Pre-go live activities like master data loading, cost center planning, and product costing runs.
2) Pre-go live checks like customizing, number ranges, and operating concern setup.
3) Transaction data upload including purchase orders, stock, receivables, payables, assets, and general ledger balances.
The goal is to provide a comprehensive guide to migrating accurately from the old to new system on the planned go-live date.
Automatic Vendor payment advice notes by email with attachment when a payment is made via APP (Automatic payment program by using T-code F110 and email a sap script form as a PDF attachment along with the mail body in the desired language.
AUC is Asset under construction where some assets are in construction phase and cost needs to
capture through internal order for the time being. Once asset is fully completed then cost would
be transferred to another cost object (E.g. Cost center, Order etc...) and settle with final asset.
E.g. XYZ Company constructing building for their office. While construction many expenses are
attached to it. Till the time it is created we cannot charge it in building account hence we need to
create AUC account where cost will be stored.
Assets under construction (AUC) are a special form of tangible assets. They are usually displayed
as a separate balance sheet item and therefore require a separate account determination and their
own asset classes. During the construction phase of an asset, all actual postings are assigned to the
AUC. Once the asset is completed, a transfer is made to the final fixed asset
Automatic Vendor payment advice notes by email with attachment when a payment is made via APP (Automatic payment program by using T-code F110 and email a sap script form as a PDF attachment along with the mail body in the desired language.
AUC is Asset under construction where some assets are in construction phase and cost needs to
capture through internal order for the time being. Once asset is fully completed then cost would
be transferred to another cost object (E.g. Cost center, Order etc...) and settle with final asset.
E.g. XYZ Company constructing building for their office. While construction many expenses are
attached to it. Till the time it is created we cannot charge it in building account hence we need to
create AUC account where cost will be stored.
Assets under construction (AUC) are a special form of tangible assets. They are usually displayed
as a separate balance sheet item and therefore require a separate account determination and their
own asset classes. During the construction phase of an asset, all actual postings are assigned to the
AUC. Once the asset is completed, a transfer is made to the final fixed asset
When good receipt (GR) and invoice receipt (IR) is performed, an accounting document gets generated. Movement of material leads to the automatic generation of accounting document and this is referred as MM FI integration.
Withholding Tax is also called as retention tax. Its requirement of payer to deduct or withhold a
particular percentage from payment to the vendors and pay such amount to the Government on
behalf of vendors.
SAP provides you with two procedures for processing withholding tax: "Standard" and extended
withholding tax.
"Standard" withholding tax is the procedure that has always been supported by the system.
It offers you the following features:
Withholding tax for accounts payable
Withholding tax calculation during payment
Withholding tax code per vendor line item
Extended withholding tax provides the following additional features:
Multiple withholding taxes per customer or vendor line item
Withholding tax calculation for partial payments
Withholding tax calculation for invoice entry and payment
SAP FICO General Ledger EndUser Training | www.sapdocs.infosapdocs. info
You can download this material from http://sapdocs.info/sap/fico/download-sap-general-ledger-accounting-enduser-training-ppt-material/
Get more SAP Materials from http://sapdocs.info/sap/
as per my experinece i have prepared this docuemnt for future referenec and also this document will help to leart GST impact in SAP SD and S4 HANA
Kindly comment your feedback and suggistions
Commitment Management in SAP tracks future commitments against cost objects; this enables users to make a realistic comparison of actual cost plus committed cost against plan / budget on that cost object. Commitments are made when user creates purchasing document to purchase goods or services at a future date. Comparing actual against budget is misleading unless you factor in the outstanding commitments that will convert to actual cost in the future.
Blogs on www.veritysolutions.com.au
When good receipt (GR) and invoice receipt (IR) is performed, an accounting document gets generated. Movement of material leads to the automatic generation of accounting document and this is referred as MM FI integration.
Withholding Tax is also called as retention tax. Its requirement of payer to deduct or withhold a
particular percentage from payment to the vendors and pay such amount to the Government on
behalf of vendors.
SAP provides you with two procedures for processing withholding tax: "Standard" and extended
withholding tax.
"Standard" withholding tax is the procedure that has always been supported by the system.
It offers you the following features:
Withholding tax for accounts payable
Withholding tax calculation during payment
Withholding tax code per vendor line item
Extended withholding tax provides the following additional features:
Multiple withholding taxes per customer or vendor line item
Withholding tax calculation for partial payments
Withholding tax calculation for invoice entry and payment
SAP FICO General Ledger EndUser Training | www.sapdocs.infosapdocs. info
You can download this material from http://sapdocs.info/sap/fico/download-sap-general-ledger-accounting-enduser-training-ppt-material/
Get more SAP Materials from http://sapdocs.info/sap/
as per my experinece i have prepared this docuemnt for future referenec and also this document will help to leart GST impact in SAP SD and S4 HANA
Kindly comment your feedback and suggistions
Commitment Management in SAP tracks future commitments against cost objects; this enables users to make a realistic comparison of actual cost plus committed cost against plan / budget on that cost object. Commitments are made when user creates purchasing document to purchase goods or services at a future date. Comparing actual against budget is misleading unless you factor in the outstanding commitments that will convert to actual cost in the future.
Blogs on www.veritysolutions.com.au
This is the presentation from our Sage 100 (MAS 90/200) user group meeting in San Antonio, Houston and Denver. During this presentation we talked about what's new in v2018 and some Year-End processing tips. Want to attend a user group in your city? http://www.bcsprosoft.com/sage-100/user-groups/
SAP FICO Interview Questions By Garudatrainingspiyushchawala
SAP FICO is a core SAP module that covers the financial and reporting segments of a business.
It consists of the interrelated component modules-FI (Financials) and CO (Controlling) with an
extensive set of sub-modules that cover every aspect of the financial and managerial accounting
for both external and internal reporting. Skilled FICO Technical and Functional Consultants are in
very high demand as enterprises world over have been moving to SAP as a single solution for their
business needs. As financial management forms the very basis for any business, SAP FICO has seen
a consistent increase in its implementation with a very high demand for FICO professionals. Garuda
Trainings has come out with a comprehensive online training course in SAP FICO to give our students
the much needed advantage in this highly competitive and sought after segment of the ERP industry.
Online SAP FICO Course Contents: FICO is an integration of two modules FI and CO and the below
curriculum has been segmented accordingly.
Contents:
1) An Introduction to SAP
2) The FI module and its architecture
3) General Ledger Accounting
4) Fixed Assets sub-module
5) The Account Receivables sub-module
6) The Accounts Payable sub-module
7) Integration with other SAP modules and business implementation and deployment
8) The CO module and its architecture, interaction with the FI and other SAP modules
9) Cost centres and profit centres accounting
10) Internal orders and profitability
11) Product costing and activity based costing
For More Info: http://garudatrainings.com/sap-fico-online-training/
Why Choose Us: Our online course in SAP FICO gives you a perfect flexibility of pursing the
course within your existing schedule as you can opt from weekend or weekday batches as per
your convenience. The training resources are prepared by experts with rich experience in SAP
implementations. All modules are led by trainers and are interactive with a recording ability for
future use and access. We offer a 24/7 access to training resources and technical support and give
you a perfect quality training course with an extra emphasis on practical exposure to real-time
implementation scenarios and live projects.
The Complete Advantage: We endeavour to give you a perfect career as a SAP FICO consultant and
our online training course also includes the advantage of placement assistance through our industry
network. To help our users easily clear the interview evaluation, we offer an extensive collection of
in-depth interview questionnaires along with tips of effectively writing resumes. Choose us to get
the perfect advantage in your career as an SAP FICO consultant.
Register For Free Demo:
www.Garudatrainings.com
Email Us:garudatrainings@gmail.com
Ph No:+1-508-841-6144
HOLMES INSTITUTE FACULTY OF HIGHER EDUCATION .docxmadlynplamondon
HOLMES INSTITUTE
FACULTY OF
HIGHER EDUCATION
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and.
Production Module & Report Completion Sub-Module. .pptxLamees EL- Ghazoly
SAP B1 is an ERP software for SMBs seeking to get up & running quickly.
Offers a lean, clean set of modules that make up the core of ERP.
Users can expect to see financial management, inventory management, production management, procurement, service management, some basic project systems, dashboards, embedded analytics, excel integration, access via an internet browser, and basic multi-company functionality. SAP Business One Enterprise Search Engine.
The “five M’s.”
Production management’s responsibilities are summarized by the “five M’s”:
Manpower, Machines, Methods, Materials, and Money.
Calculating cost of goods sold in manufacturingMRPeasy
Calculating Cost of Goods Sold in Manufacturing
Efficiency is the lifeblood of any manufacturing company and the cost of goods sold (COGS) is among the most important measurement of successful businesses. What is it and how to calculate it?
https://manufacturing-software-blog.mrpeasy.com/2019/03/26/calculating-cost-of-goods-sold-in-manufacturing/
https://www.mrpeasy.com/
The Impact of Artificial Intelligence on Modern Society.pdfssuser3e63fc
Just a game Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?
New Explore Careers and College Majors 2024.pdfDr. Mary Askew
Explore Careers and College Majors is a new online, interactive, self-guided career, major and college planning system.
The career system works on all devices!
For more Information, go to https://bit.ly/3SW5w8W
Exploring Career Paths in Cybersecurity for Technical CommunicatorsBen Woelk, CISSP, CPTC
Brief overview of career options in cybersecurity for technical communicators. Includes discussion of my career path, certification options, NICE and NIST resources.
1. Cut Off Procedure and Pre-
Go live check
Published by Team of SAP Consultants at
SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2005@SAPTOPJOBS
All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS.
2. TABLE OF CONTENT
INTRODUCTION ..................................................................................................3
Scenario................................................................................................................4
A) Pre – Go Live activities...................................................................................6
1. Master data Load into Production system..................................................6
2. Upload Cost center plan.............................................................................7
3. Execute the allocation cycles within cost center accounting ......................7
4. Update planned activity.............................................................................7
5. Calculate Activity prices .............................................................................7
6. Execute product costing run.......................................................................7
B) Pre – Go Live activities...................................................................................8
1. Ensure all the customizing request are in the production system...............8
2. Ensure all the number ranges for all the modules have been maintained in
the production system................................................................................8
3. Ensure that Operating concern has been generated..................................8
4. Ensure that all the Customer Master data is loaded...................................8
5. Ensure all material masters (all material types) have been loaded ............9
6. Ensure that all the Vendor Master data is loaded.......................................9
C) Upload transaction data into system ..............................................................9
1. Upload Open purchase orders ...................................................................9
2. Stock upload ..............................................................................................9
3. Mark and Release the cost estimate ..........................................................9
4. Upload Accounts Receivable and Accounts Payable open items ............10
5. Asset Master and value upload................................................................10
5.1 The upload of asset master and values through AS91 ..........................10
5.2 Transfer Asset balance into profit center ...............................................10
5.3 Remove the GL codes for asset from 3KEH table .................................11
5.4 Update the FI entry for asset through transaction OASV.......................11
5.5 Reinstate the GL codes for asset in 3KEH.............................................11
6. Upload General Ledger account balances...............................................11
3. INTRODUCTION
In this document we have tried to comprehensively cover the cut off procedure
and the Pre- Go live checks.
What is meant by cut off date?
Let’s says the SAP system has been completely configured according to the
requirement of the client and is now ready to use. At this stage the client now
needs to migrate from the Old system (Legacy system) to the new SAP system.
The migration from the old system to the new system is known as cut off date.
The old system is switched off and the new SAP system is switched on.
The data is migrated from the old system to SAP. The existing data and the all
the new transactions will henceforth be entered in the new SAP system.
To enable a smooth flow of the existing data from the Legacy system to the new
SAP systems one has to have a detailed cut off procedure planned.
We have attempted to bring you the basics of the Pre-go live check points which
will enable you to have an effective cut-off procedure in your implementations.
This list is not exhaustive and depending on the complexity of the business
process one has to add a lot of more check points. I am sure you will enjoy this
document and find it very useful in your implementations
Let us get going then.
4. Scenario
A Ltd. is a company implementing SAP system.
The company follows a January - December period for preparing financial
accounts.
Therefore the go live data decided for A Ltd is 2nd
January 2006.
The Trial balance will be uploaded with date as on 31st
December 2005.
The Trial balance will consist only of balance sheet items since all the expense
items are already transferred to the retained earnings account in the old system.
These are the brief activities which have to be performed:-
1) Pre Go live activities
A Ltd will upload the GL codes, cost elements in the production system on 1st
December 2005.
A Ltd will completely upload of all the material masters with all the views in the
production system by 2nd December 2005.
All Bill of Material, Routings will be uploaded in the production system by 4th
December 2005.
The material masters for raw and packing material will be uploaded with the
moving average prices on 4th
December 2005.
The cost center Plan will be uploaded, allocation cycles and activity price
calculation will be done by 6th
December 2005.
Product cost calculation will be conducted from 7th
Dec 2005 to 20th
December
2005 to get the correct cost calculation from system.
All other masters will be uploaded into the production system from 5th
December
2005 and completed by 18th
December 2005
2) Cut off activities
The company closes it physical sales on 26th
December 2005.
5. The company stops all its stock movement on 26th
December 2005 upto 1st
January 2006.
All open purchase orders will be uploaded on 28th
December 2005.
The provision for stock received and invoice not received will be accounted in a
separate GL code (different than the GR/IR)
The stocks will be finalized by 29th
December 2005.
The company closes it old (legacy) system on 30th
December 2005.
The stocks will be uploaded on 31st
December 2005 and 1st
Jan 2006.
The standard cost estimate will be marked and released on 2nd
January 2006.
The system is available for data entry and operation to the users from 2nd
January 2006.
Accounts Receivable open items will be uploaded from 1st
January 2006 to 3rd
January 2006.
Thus Accounts Receivable is available from 4th
January 2006 to account for
customer incoming payment.
Accounts Payable open items will be uploaded from 3rd
January 2006 to 4th
January 2006.
Accounts Payable is available for payment from 5th
January 2006.
Fixed assets are uploaded on 5th
January 2006.
The Remaining GL Balances are uploaded on 7th
January 2006.
Thus entire data take over activities are to be completed by 7th
January 2006
6. We will now divide the activities as follows:-
A) Pre – Go Live activities
B) Pre – Go Live checks
C) Upload transaction data into the system
A) Pre Go Live activities
1. Master data Load into Production system
Ensure all the master data is loaded into the production system.
We will broadly cover the master data which needs to be loaded and the module
responsible.
Material Master – Basic responsibility MM/ All Modules are however responsible:.
Ensure that all the required views are uploaded
GL codes – FI
Customer Master - FI (accounting view) and SD (sales view)
Vendor Master - FI (accounting view) and MM (purchasing view)
Cost elements – CO
Secondary cost elements – CO
Profit centers – CO
Cost center – CO
Activity type – CO
Bill of Material – PP
Work Center/ Resource – PP
Routing / Master Recipe – PP
Purchasing Info Record – MM
Service Master - MM
7. Bank Master – FI
Quality Info Record – QM
Quality Inspection plan
2. Upload Cost center plan
Cost center plan must be updated through transaction code KP06 or using excel
upload.
3. Execute the allocation cycles within cost center
accounting
The plan allocation cycles (distribution, assessment) must be executed within the
cost center accounting module. This will allocate the costs from the service cost
center to the receiver cost center.
4. Update planned activity
After executing of the plan allocation cycles, the production cost centers are now
ready with the planned costs.
You can now calculate the activity prices through the system or manually update
the planned prices by calculating it outside.
The planned activity must be updated through transaction code KP26.
5. Calculate Activity prices
Calculate the activity prices using transaction code KSPI.
6. Execute product costing run
8. The product costing run will be executed for all semi-finished and finished
materials in the system using transaction code CK40N. This should be run after
all the BOM and Master recipe are uploaded.
The product cost finalization takes a long time and should begin well in advance
before the go live date. Normally the product costing run has to be executed
again and again (3 – 4 times) since data needs to be corrected and costs have to
be compared with the existing legacy cost.
The possible errors in the product costing run are:-
1) Moving average prices or planned prices are not correctly maintained in
the material masters
2) Incorrect quantities in the Bill of Materials, incorrect base unit quantity in
the Bill of Material
3) Incorrect quantities (hours, KWH etc) for activities in the Routing or Master
recipe.
4) Incorrect alternate unit of Measure
The product costing is calculated and made ready. The actual Mark and release
will happen on after the stocks are uploaded into the system.
B) Pre Go Live activities
1. Ensure all the customizing request are in the
production system
Check that all the customizing request are gone in the system and no
major requests are pending. Request relating to reports being developed
can be transported as and when the reports are ready.
2. Ensure all the number ranges for all the modules
have been maintained in the production system
3. Ensure that Operating concern has been generated
4. Ensure that all the Customer Master data is loaded
9. 5. Ensure all material masters (all material types) have
been loaded
6. Ensure that all the Vendor Master data is loaded
C) Upload transaction data into system
1. Upload Open purchase orders
Open purchase orders can well be uploaded into the system in advance
before the cut off date if no invoices are expected.
2. Stock upload
Stock upload happens in 2 steps:-
1) Finished goods: The standard prices are first uploaded through MR21 or
through an ABAP program which also uses MR21. The stock quantities
are uploaded using movement type 561 through an ABAP program which
calls transaction MB1C.
2) Raw Material, packing Material, stores and spare parts: The quantities
and values are uploaded at the same time using an ABAP program which
calls transaction MB1C.
The stock upload will generate the following entry in the system:-
Finished goods stock a/c Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c Debit
Packing Material stock a/c Debit
Stores and spares a/c Debit
Data take over Credit
3. Mark and Release the cost estimate
After the stock is uploaded into the system, the standard cost estimate will be
marked and released into the material master using transaction code CK40N.
10. 4. Upload Accounts Receivable and Accounts Payable open
items
The Accounts Receivable and Accounts Payable open items are uploaded
through LSMW which calls transaction code F-02 GL Account posting. The
profit center is captured in the data take over account. Baseline date must be
captured, which will determine aging based on number of days mentioned in the
payment terms.
The accounting entry for Accounts Receivable open item upload is:-
Customer a/c (not GL) Debit
Data takeover a/c Credit
The accounting entry for Accounts Payable open item upload is:-
Data takeover a/c Debit
Vendor a/c (not GL) Credit
5. Asset Master and value upload
Asset Master is a special case of upload where in you upload not only the master
data but also the values. The total cost and accumulated depreciation are also
uploaded at the same time.
This is done through transaction code AS91.
We will explain how it is done.
5.1 The upload of asset master and values through AS91
This upload of asset masters along with the values will not update the FI General
Ledger. The FI – GL entry balance update will be passed through another
transaction.
5.2 Transfer Asset balance into profit center
Once the asset master along with the values is uploaded, the opening balance
for the asset needs to be transferred to profit center.
The asset balances opening balances are transferred into profit center
accounting through transaction code 1KEI.
11. 5.3 Remove the GL codes for asset from 3KEH table
Remove the Asset reconciliation codes from the transaction code 3KEH. This is
required because a manual FI entry will be passed in the next step, which will
duplicate posting into PCA for the assets.
5.4 Update the FI entry for asset through transaction OASV.
We give an example of how a GL entry passed for Fixed asset upload:-
Let us take Plant and Machinery
Plant and Machinery a/c Dr 100,000
Accumulated depreciation a/c Cr 30,000
Data takeover a/c Cr 70,000
5.5 Reinstate the GL codes for asset in 3KEH
After passing the entry for asset upload update the asset reconciliation accounts
in transaction code 3KEH.
6. Upload General Ledger account balances
Finally we upload the remaining General Ledger account balances other than
Fixed Assets, Stock, Accounts Receivable and Accounts Payable. This is again
uploaded through an LSMW program which calls transaction code F-02 GL
Posting.
Let us take an example for the accounting entry passed:-
Data takeover a/c Debit 550,000 (Balancing figure)
Cash a/c Debit 10,000
Bank a/c Debit 50,000
Advances Debit 90,000
Share capital a/c Credit 100,000
Short term Loan a/c Credit 200,000
Long term loan a/c Credit 400,000
The Data takeover will become zero on upload of this entry.