Blue print Configuration

SAP Business One
PUBLIC
Blueprint Configuration
Release Family 8.8
August 2011

Introduction
Reference Documents
Company Creation
Company Details
General
Basic Initialization
Accounting and Tax Data
General Settings
Document Settings
General
Per Document Settings
Document Numbering
Predefined Text
Alerts
G/L Account Determination
G/L Account Determination – Sales
G/L Account Determination – Purchasing
G/L Account Determination – Inventory
G/L Account Determination – General
Financials
Currencies
Account Code Segments
Period Indicators
Transaction Codes
Projects
Tax Codes
Withholding tax
Recurring Postings
Transaction Templates
Banking
Bank Information
Bank Charge Allocation codes
Payment Methods
Payment Run Defaults
Inventory
Item Groups
Item Properties
Warehouses
Warehouse Locations
Stock Cycle
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Package Types
Duty Groups
Price Lists
Freight
Manufactures
Shipping Types
Recurring Transaction Templates for Inventory
Business Partners
Payment Terms
Credit Card Information for Incoming Payments
Company Credit Card Information for Outgoing Payments
Customer Groups
Vendor Groups
BP Priorities
Dunning Terms
Payment Blocks
Users
Sales
Territories, Commission Groups & Salespeople
Activity types
Recurring Transaction Templates for Sales
Purchasing
Recurring Transaction Templates for Purchasing
Landed Costs
Localization Specific Information
Customer-specific Customizations
Copyrights, Trademarks, and Disclaimers
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Introduction
The Business Blueprint Configuration document is a key implementation document for SAP
Business One. This document shows the list of global customization settings. You should add
any important configuration settings for the localization.
This document can be used in multiple ways:
 During the Blueprint phase business requirements workshops, use this document to
capture the required setup and configuration changes needed to implement the
business process
 During the Realization phase, use this document as a checklist when making the setup
and configuration changes
 Provide a copy of this completed document to the support organization
Important
Verify the contents of this document with the functional team leads of
the customer before you make the setup and configuration changes.
Reference Documents
For implementations in US and EU countries, reference the document “How to Configure the
Initial Settings in SAP Business One” for a step-by-step guide to making the setup and
configuration changes.
https://service.sap.com/~sapidb/011000358700002906862005E/
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Company Creation
Company Name
Posting periods
Enter earliest prior period needed to allow for
Comparative Financial Statements
Fiscal Calendar
Date From: ________to _______
Number of Periods: 1 (year), 4
(quarters) 12 (months)
Start of Fiscal Year: _____________
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Company Details
Note: In SAP Business One release 8.82 and later, you can export a report showing this
information.
General
Company Name
Address
Internet Address
Phone 1
Phone 2
Fax
E-Mail
Basic Initialization
Local Currency
System Currency
Default Account Currency
Display Credit Balance with Negative Sign
Note: Irreversible after documents posted.
 Yes (default)
 No
Use Segmentation Accounts
Localization specific. Note: Irreversible after
documents posted.
 Yes
 No
Use Negative Amount for Reverse Transaction  Yes
 No
Permit More than One Document Type per Series
 Yes
 No
Multi-Language Support  Yes
 No
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Use Continuous Stock (Perpetual Inventory)
Yes
No
Item Groups Valuation Method
for new items
 Moving Average:
Choose this option to calculate the inventory value by
the item's cost price. This field is updated dynamically
by every stock receipt posting.
 Standard Price:
Choose this option to calculate the inventory value by a
fixed price. The item's standard price should be set
before you start working in your company.
 FIFO:
Choose this option to calculate the inventory value by
the FIFO method (first in first out). Each inventory
receipt transaction creates a "layer" of quantities linked
to costs; each inventory release transaction will use
quantities and their corresponding costs from the first
open layer/s.
Manage Item Cost per Warehouse
Yes
No
Use Purchase Accounts Posting System
Yes
No
Allow Stock Release Without Item Cost
Permits items to be included in documents such as
deliveries or A/R invoices, even when a cost price has
not been determined. Applies to moving average or
FIFO. For standard cost, a price has already been
defined.
Yes
No
Default House bank Default Bank Country:
Default Bank:
Default Account No.
Default Branch:
Install Bank Statement Processing
Localization specific.
Yes
No
Mask Credit Card Number Yes
No
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Accounting and Tax Data
Tax features activated: Sales tax
Use tax
Value Added tax
Other (specify)
Tax Authority Name
Federal Tax ID
State Tax ID
Reseller Tax Exemption #
Electronic tax reporting information activated: (EU
countries only)
Report Provider type:
Report Provider ID:
Name:
Street:
City:
Zip code
Telephone
BAS Report Message ID
EU Sales Message ID
BAS Report Format
EU Sales Report Format
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General Settings
information.
BP
Customer Activity Restrictions  Credit Limit:
 Commitment Limit:
 Consider Deliveries Balance
Select the type of documents to which the
restrictions apply:
 A/R Invoice
 Delivery
 Sales Order
 Pick List
Set Commission by:  Sales Employees
 Items
 Customers
Default payment terms for customer i.e. Net 30 Days
Default payment terms for vendor / supplier i.e. Net 30 Days
Activate Approval Procedures  Yes
 No
Budget
Budget Initialization  Yes
 No
Documents selected:
 Purchase orders
 Goods receipt POs
 Accounting
For a Document that Deviates from the Budget:
 Block
 Warning (default)
 Without Warning
 Message to another user (Alert)
Display
Time format for screen display:
Per user setting
 12 Hour
 24 Hour
Date format for screen display:
Per user setting
 DD/MM/YY
 DD/MM/YYYY
 MM/DD/YY
 MM/DD/YYYY
 YYYY/MM/DD
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 DD/MONTH/YYYY
Decimal places used for:
Note: Up to 6 decimal places available
Currency Amounts _____
Prices _____
Rates _____
Quantities _____
Percentage _____
Units _____
Currency display on right:  Yes
 No
Inventory
Serial and batch number assignment
activated:
 Yes
 No
 On Every Transaction, both in and out
 Out only
Warehouse assignment during item master
creation:
 All Items available in all warehouses
 Items available for only certain
warehouses
Consume forecast activated for inventory
MRP planning
 Yes
 No
Consumption method:
 Backward-Forward
 Forward-Backward
CashFlow
Cash flow reporting activated:  Yes
 No
Transaction assignment:
 Ignore without warning
 Warning only
CostAccounting
Use Multidimensions  Yes
 No
Display distribution Rules  In a unified column
 In separate columns
Journal entry posting behavior on Distribution
rule
 Without warning
 Block Posting
Journal entry posting behavior on Project
Code
 Without warning
 Block Posting
Cockpit
Enable Cockpit at company level  Yes
 No
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Enable Dashboard widget  Yes
 No
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Document Settings
information.
General
Calculate Gross Profit  Yes
 No
Base Price Origin:
Calculate Gross Profit as:
 Profit/Sales price
 Profit/Base price
Default Gross Profit % for Service Documents: __%
Document Remarks Include:  BP Reference Number
 Base Document Number
For a Sales BOM in Documents, Display:  Price and Total for Tree Only
 Price for Component Items
Response to Release / Receipt of Stock Outside
Defined Range
 Do Not Warn
 Warning Only
 Block Release
if so, by Warehouse Yes / No:
Block Negative Stock by:  Yes
 No
Rounding Method  By Currency
 By Document
Exchange Rate Base Date (AP Documents):  Posting Date
 Document Date
Display Rounding Remark  Yes
 No
Use Warehouse Address  Yes
 No
Manage Freight in Documents
Note: this is irreversible after documents posted.
 Yes
 No
Block Documents with Earlier Posting Date  Yes
 No
Allow Future Posting Date  Yes
 No
Use Document Exchange Rate When Copying to
Target Document
 Yes
 No
Manage Inventory (Stock) by Warehouse  Yes
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 No
Document Settings (Cont)
Per Document Settings
Document Settings Applied
Sales Quotation
Sales Order
Delivery
. . .
Document Numbering
Document type Series First No. Last No.
AR Invoice
AR Credit note
Deliveries
Returns
Sales Orders
. . .
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Predefined Text
Text Code Text
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Alerts
Deviation from % of Gross Profit  Active
Deviation from Budget  Active
Deviation from Commitment Limit  Active
Deviation from Credit Limit  Active
Deviation from Discount (in %)  Active
Minimum Stock Deviation  Active
MRP Recommendations Due
Note: available in release 8.82 and later.
User-defined alerts
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G/L Account Determination
information.
G/L Account Determination – Sales
Note: The accounts types are dependent on localization. Leave blank any unclear account types.
Sales – G/L Account Determination G/L Account Code
Domestic A/R
Foreign A/R
Checks Received
(Un-deposited Funds)
Cash on Hand
(Default Petty Cash Account)
Underpayment A/R
(Customer Payments are Short)
Overpayment A/R
(Customer Payments are Over)
Down payment Clearing Account
Down payment Interim Account
Realized Exchange Difference Gain
(Only used when using Foreign Currency in A/R Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/R Invoices &
Payments)
Cash Discount
(Customer Cash Discounts Earned for paying within certain
Terms)
Revenues Account
(Default Sales Revenue Account)
Sales Credit Account
(A/R Credit Memo Revenue Account)
Dunning Interest
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G/L Account Determination – Purchasing
Purchasing – G/L Account Determination G/L Account Code
Domestic A/P
Foreign A/P
Realized Exchange Difference Gain
(Only used when using Foreign Currency in A/P Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/P Invoices &
Payments)
Bank Transfer
(Default Bank Account used on outgoing vendor payments via an
electronic bank transfer)
Cash Discount
(Cash Discounts Earned for paying A/P within certain Terms)
Purchases Expense Account
(Purchases of Non-Stocked Items)
Purchases Credit Account
(A/P Credit Memo Account for Purchases of Non-Stocked Items)
Underpayment A/P
(A/P Payments are Short – not normally used in US
Localizations)
Overpayment A/P
(A/P Payments are Over – not normally used in US Localizations)
Down payment clearing account
Down payment interim account
Expense and Inventory Variance Account
(A variance account for clearing journal entries created by A/P
credit memos based on A/P invoices or by goods returns based
on goods receipt POs in which freight charges or prices were
changed.)
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G/L Account Determination – Inventory
Inventory G/L Account Code
Stock Account
Cost of Goods Sold
Allocation Account
(Inventory Receipts A/P Accrual)
Variance Account
(Used only with Standard Cost Inventory Item Types)
Price Difference Account
(Records a price difference to this COGS account if the A/P
invoice cost differs from the PO Goods Receipt cost and there
is 0 or less than the quantity received to apply the cost
difference to in the Inventory Account)
Negative Inventory Account
(Used to track the Landed Costs additions to the original amount
posted COGS when there is 0 or less than the quantity in
inventory for which the landed costs are being applied to)
Inventory Offset Decrease
(An offsetting account to the Stock account used in Goods
Receipts and negative differences in Stock Postings (updates
after inventory). You can change this account manually while
creating its corresponding document.)
Inventory Offset Increase
(An offsetting account to the Stock account used in Goods
Receipts and positive differences in Stock Postings (updates
after inventory). You can change this account manually while
creating its corresponding document.)
Sales Returns
(The inventory account to use when returning stock to inventory
via a A/R Credit Memo or Goods Receipt)
Realized Exchange Difference
(Only used when using Foreign Currency in Inventory Purchasing
documents)
Goods Clearing Account
(Used only when a PO Goods Receipts has been posted to the
Inventory and A/P Accrual account and now the user closes the
PO Goods Receipt instead of drawing it into a A/P Voucher.
This account is used as the offset account to the debit to A/P
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Accrual. For most businesses this type of transaction would
not occur.)
Decrease GL Account
(Used as a balancing account when the stock value is decreased
due to the creation of a material revaluation document.)
Increase GL Account
(Used as a balancing account when the stock value is decreased
due to the creation of a material revaluation document.)
WIP Material Account
(Define an account in which the system maintains the value of
the items that are included in the production process. That is,
the period when production has begun but the final product is
not ready yet.)
WIP Material Variance Account
(An account in which the system maintains the variance amounts
of the items that participate in the product process. The
amount is posted when the production order's status is
'Closed'.)
Expenses Clearing Account
(Used as the A/P Accrual account for Additional Expenses in the
PO Goods Receipt, i.e. freight)
Stock in Transit Account
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G/L Account Determination – General
Rounding Account
(An account for the system to use in journal entries automatically
created for rounding differences. This may occur when you
define rounding for certain currencies or for sales documents.)
Period-end Closing Account
(This account is used once a year to clear the P & L accounts into
Current Retained Earnings. It should be an Equity G/L Account
but not the same account as your standard Retained Earnings
Account)
Realized Exchange Diff. Gain
Realized Exchange Diff. Loss
Opening Balance Account
Credit Card Bank Fee
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Financials
Currencies
List the currencies that your business may use in your sales or purchases
Currency Name Currency Code
US Dollar Yes / No $
Canadian Dollar Yes / No CAN
Euro Yes / No EUR
Other-
Other -
Account Code Segments
If a segmented chart of account is used, document the following information.
Segmentation Name Size Type
i.e. Natural Account ___________________
i.e. 8 _____ Alphanumeric or Numeric
only
i.e. Department ___________________
i.e. 3 ______ Alphanumeric or Numeric
only
Period Indicators
Define the standard for the period indicator
Transaction Codes
Define the standard for the transaction codes
Code Description
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Projects
Define the standard for the project codes
Code Name Valid from Valid to
Tax Codes
Document the tax setup, including rates, for the localization.
Tax Code: ____ Tax Name: _______________________ Tax Total Rate: ___
Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L:
____________
____________
____________
____________
Withholding tax
Define the setting for the withholding tax scenario
1.
2.
Withholding tax settings for the company:
Withholding Tax 1 2 3
Tax code
Inactive
WT Tax Name
Category
Effective From
Rate
Base Type
Base Amount
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Official Code
Account
Recurring Postings
Define the standard settings for recurring postings
1.
2.
Standard setting within the template.
Recurring item 1 2 3
Code
Description
Ref 1
Ref 2
Ref 3
Transaction code
Remarks
Automatic VAT
Manage WT Tax
GL Account Code
Debit
Credit
VAT Code
Frequency
Valid Until
Transaction Templates
Define the standard settings for transaction templates
1.
2.
Standard setting within the template.
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Recurring item 1 2 3
Code
Description
Automatic VAT
Manage WT Tax
GL Account Code
Debit
Credit
VAT Code
Distribution rule
Project Code
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Banking
Bank Information
Bank Acct 1 Bank Acct 2 Bank Acct 3 Bank Acct 4 Bank Acct 5
Bank Code
(up to 19
characters)
Country Code
(if other than USA)
Bank Name
Account Number
(Last 4 digits)
Branch
Address
City, St Zip
Bank G/L Account
Check Clearing
G/L Account
ABA Routing
Number
(optional -
Information only)
Bank Charge Allocation codes
Bank charge allocation codes
Payment Methods
Used with the Payment Wizard.
Payment Method Code Payment Type Payment Means
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Payment Run Defaults
Used with the Payment Wizard.
Payment run defaults
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Inventory
Item Groups
Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item
Group or Warehouse. Each Item Group set up here has its own G/L Determination setup. These G/L
determinations are required if any items are to be set to G/L by Item Group in the Item Master file.
Item Group Name
(up to 20 characters)
Default Planning Method MRP / None MRP / None MRP / None MRP / None
Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make
Default Order Multiple
Default Minimum Order Quantity
Default Lead Time in Days
Default Valuation Method
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standard
Item Group Name
Default Planning Method MRP / None MRP / None MRP / None MRP / None
Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make
Default Order Multiple
Default Minimum Order Quantity
Default Lead Time in Days
Default Valuation Method
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standar
d
 Moving
Average
 FIFO
 Standard
Item Properties
Priorities are assigned in the Item Master File.
Property Name
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Warehouses
Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item
Group or Warehouse. Each warehouse set up here has its own G/L Determination setup. These G/L
determinations are required if any items are to be set to G/L by Warehouse in the Item Master file.
Warehouse Code
Warehouse Name
Drop Ship?
Location
Street Address
City, ST Zip/Postcode
County
Country
Tax Code Default
(US localization will
default tax code into A/R
documents)
Warehouse Code
Warehouse Name
Drop Ship?
Location
Street Address
City, ST Zip/Postcode
County
Country
Tax Code Default
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Warehouse Locations
Locations are assigned in the warehouse definition.
Location
Stock Cycle
Stock cycles are assigned in the item master.
Code Monthly Weekly
Frequency
Period
Time
Package Types
Package types are assigned in the item master.
Package types
Box
Pallet
Case
Duty Groups
Duty groups are assigned in the item master.
Code Name Name
code
Number
Duty
Purchase
Other
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Total
Duty allocation account
Duty Expense account
Price Lists
Price lists are assigned in the item master and customer master.
Pricelist name
Base price
list
Factor Rounding Authorisation
Base price Base price 1 No Grp 1
Freight
1.
2.
Standard setting for cost/freight functionality
Freight 1 2 3
Name
Revenue account
Expense account
Output tax code
Input tax code
Fixed amount revenue
Fixed amount expenses
WT Tax liable
Distribution method
Drawing method
Stock
Last purchase update
Distribution rule
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Manufactures
Manufacture’s Name
Shipping Types
Shipping Type Shipper’s Web Site
i.e. UPS – Next Day i.e. www.ups.com
Recurring Transaction Templates for Inventory
Available in SAP Business One release 8.81 and later.
Template Type Recurrence
period
Recurrence
Date
Start Date Valid until
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Business Partners
Payment Terms
Terms Code list:
Code
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Define Payment Terms
Terms Code 1 2 3 4 5 6 7 8 9 10
Due Date Based on
Doc Date
Posted Date
System Date
Start Calculating Due
Date from
(If other than above)
Month Start
Month End
Half Month
How Many Days from
Start is the Invoice Due:
Does this Payment Term
have installments?
If so how many
Should SAP Open the
Incoming Payment
Window when this
Payment Terms is used?
Does this Payment Term
have a Cash Discount?
If so what are the terms?
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Credit Card Information for Incoming Payments
Credit Card Name
G/L Account Credit Card Deposits
are made to
Credit Card Merchant Number
Credit Card Manual Authorization
Telephone Number
How Often a Week is the Credit
Card Settled to the Bank?
How Many Days after the Credit
Card is Settled to the bank are the
funds deposited into your account?
What is the Minimum Amount
allowed to use this Credit Card?
What is the Maximum Amount
allowed in this Credit Card without
an Authorization?
Company Credit Card Information for Outgoing Payments
Company Credit Card Name
Liability G/L Account for this Credit
Card
Company Credit Card Name
Liability G/L Account for this Credit
Card
Customer Groups
Customer Group Name
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Vendor Groups
Vendor Group Name
BP Priorities
Priority point Priority description
1
2
3
Dunning Terms
Dunning terms Name Name Name
Code DT
Name Standard dunning term
Dunning letter method One letter per BP
Apply letter layout to highest
level
No
Dunning levels + interest Dunning level 1&2
Minimum balance
Fee per letter
Include interest
Number of days in year 360
Annual interest rate
Number of days in month 30
Exchange rate
Use original exchange
rate
Interest calculation Calculate interest on
© SAP AG 2011 37

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remaining amount
Payment Blocks
Payment block
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Users
User Code
User Name
Super user Y / N Y / N Y / N Y / N Y / N
Mobile User Y / N Y / N Y / N Y / N Y / N
E-Mail Address
Mobile Phone
Fax
Initial Password
Branch
Department
Language Display
(in General Settings)
Time and Date
Formats
Cockpit
Requirements
Dashboard
Requirements
User Code
User Name
Super user Y / N Y / N Y / N Y / N Y / N
Mobile User Y / N Y / N Y / N Y / N Y / N
E-Mail Address
Mobile Phone
Fax
Initial Password
Branch
Department
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Language Display
Time and Date
Formats
Cockpit
Requirements
Dashboard
Requirements
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Sales
Territories, Commission Groups & Salespeople
Territory Name Parent Territory Order
Commission Group Name Commission Percentage
Sales Employee Name Commission Group Percent Commission
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Activity types
Activity Type
Recurring Transaction Templates for Sales
period
Recurrence
Date
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Purchasing
Recurring Transaction Templates for Purchasing
period
Recurrence
Date
Landed Costs
Code Name Allocation By Allocation Account
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Localization Specific Information
Add additional configuration settings as needed for the localization.
Setting Description
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Customer-specific Customizations
Customization Description and Documents
UDF
UDT
UDV
Queries
Reports
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Copyrights, Trademarks, and Disclaimers
© Copyright 2011 SAP AG. All rights reserved.
The current version of the copyrights, trademarks, and disclaimers at
http://service.sap.com/smb/sbocustomer/documentation is valid for this document.
© SAP AG 2011 48

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