Introduction to Project Management Body of Knowledge (PMBOK 5th Edition) Project Management Professional (PMP) topics sourced from the Project Management Institute (PMI)

1. Project Management Body of
Knowledge® Guide (Introduction)5th Edition

2. Image retrieved from http://quotesgram.com/great-team-member-quotes/

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PMBOK Guide® (Introduction)
Project Management Body of Knowledge (PMBOK® Guide) is a globally recognized
standard that provide guidelines and concepts on managing projects. It also uses the common
project management vocabulary when introducing the good practices and application of knowledge,
process, skills, tools and techniques to ensure success.
What is a Project?
A project is a temporary endeavor undertaken to produce an output such as product,
service, improvement or result. It has a defined timeline with a beginning and end until the project is
either completed or terminated.
What is Project Management?
An application of knowledge, process, skills, tools and techniques to meet the project
requirements by utilizing the 47 project management processes. The processes are grouped into 5
main process groups: Initiating, Planning, Executing, Monitoring & Controlling, and Closing.

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What is Portfolio, Program, Project?
A portfolio is a collection of projects, programs and sub-portfolios.
A program is a group of projects and sub-programs.
A project is a temporary effort to deliver something.
PMBOK Guide® (Introduction)
Portfolio
Program
Project
Project

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What is a PMO?
A Project Management Office (PMO) is a management structure that standardizes the
project-related governance processes and facilitates the sharing of resources, methodologies,
tools and techniques. There are 3 types of PMO structures in an organization, each different in
degree of control and influence on the projects.
Supportive – Function as a project repository, supportive PMOs provide templates, best practices,
training and access to information. The PMO’s degree of control is low.
Controlling – Controlling PMOs require compliance through adopting frameworks or
methodologies, using specific tools and templates, or conformance to governance. The PMO’s
degree of control is moderate.
Directive – Projects are managed directly controlled by the PMOs in delivering results. The PMO’s
degree of control is high.
PMBOK Guide® (Introduction)

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What is a the role of a Project Manager?
A Project Manager functions as a single point of coordination in a project. An effective
project management should be handled by a project manager with knowledge, performance and
personal competencies. The project manager is usually jack of all trades, master of none, as they
would need to understand the entire process flow of a project.
Organizational Influences
Each organization has its own cultures, styles, communication, structures, Organizational
Process Assets (OPA) and Enterprise Environmental Factors (EEF). This would affect the project
management as project managers would need to ensure that the work carried out is aligned to the
organizational goals.
PMBOK Guide® (Introduction)

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Organizational Structures
The different types of organizational structure influences how the projects would be
conducted.
PMBOK Guide® (Introduction)

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PMBOK Guide® (Introduction)
Functional Organization
This hierarchy is focused into individual functional groups. Each group will do its project
work individually being independent from other functional groups.

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PMBOK Guide® (Introduction)
Weak Matrix Organization
Weak matrix has the lowest authority and availability towards the project. Staff members
become the project manager and are more of a coordinator or expediter in this roll.

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PMBOK Guide® (Introduction)
Balanced Matrix Organization
While the balanced matrix realizes the importance of having a project manager, the
allocated project manager does not have full authority to the project and project funding.

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PMBOK Guide® (Introduction)
Strong Matrix Organization
Full time project managers are available in this strong matrix and they have considerate
amount of authority. Full time administrative staff is allocated for projects as well.

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PMBOK Guide® (Introduction)
Projectized Organization
In a projectized organization, project managers has the highest authority and independence.
Most of the resources would be focused on the project work.

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PMBOK Guide® (Introduction)
Composite Organization
Many organizations has a mixture of different structure, creating a composite organization
structure. This allows the organization to allocate resources according to the project priorities.

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Organizational Process Assets
Organizational Process Assets (OPA) are plans, processes, policies, procedures and
knowledge bases specific and used by an organization. Organizational Process Assets are grouped
into 2 categories: (1) processes and procedures; (2) corporate knowledge base
Enterprise Environmental Factors
Enterprise environmental factors are organization and external conditions that influences
the project which are not within the project team’s control. These factors may have a positive or
negative influence on the project’s outcome.
Project Stakeholders
Stakeholders are members who are interested in the project whether they are from internal
or external parties. They are either positive or negative influencers and project managers are
required to manage the stakeholders in relation to the project.
PMBOK Guide® (Introduction)

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Project Team
Members who works either dedicated or part time on the project. This team is composed of
individuals of different departments or talents with knowledge on the subject matter for handling the
project.
Project Lifecycle
A series of phases that a project passes through from the start till the end of a project. A
lifecycle is documented with a methodology to provide framework for managing projects. The
phases can be either sequential, over-lapping or parallel relationships. There are different types of
project lifecycle such as predictive, iterative and adaptive.
PMBOK Guide® (Introduction)

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What is a Process?
Process is a set of interrelated actions and activities performed to create an output. It takes
the inputs, applies tools & techniques on it, and produces outputs. Project processes are
categorized into 2 areas which are Project management processes and Product-oriented
processes.
What are Process Groups?
The grouping of related processes into their related interactions and purpose.
The 5 process groups are:
(1) Initiating
(2) Planning
(3) Executing
(4) Monitoring & Controlling
(5) Closing
PMBOK Guide® (Introduction)

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Process Groups Interaction
PMBOK Guide® (Introduction)

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What is Project Information?
Data is always collected throughout the entire project phase. The obtained data is then
analyzed, transformed and distributed to become project information. This information is usually
stored and displayed in the form of reports to provide insights on how healthy/unhealthy is the
project’s progression.
Work performance data – the raw data collected from various activities in the project.
Work performance information – the processed data for analyzing and study.
Work performance report – the representation of work performance information with
recommended actions
PMBOK Guide® (Introduction)

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PMBOK Guide® (Introduction)
What is Knowledge Area?
The 47 Project Management process are further
separated into 10 Knowledge Areas. Each knowledge
area represents an area specialization which integrates
with the 5 Project Management process groups.

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21. 21References
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02
Project Management Institute (2013), A Guide to the Project Management
Body of Knowledge (PMBOK ® Guide) - 5th Edition
Emily Smith (2014). Received from
https://www.linkedin.com/pulse/20140414104239-84315480-organizational-
structure-influence-on-project-management-execution