View menu in Ms-Excel

1. PROJECT
ON
VIEW TAB IN MS-EXCEL
SUBMITTED BY:-
CHANDAN KUMAR GUPTA
ROLL NO.: 14
REG NO.: NRO0288800
MOB NO. 9911369185
SUBMITTED TO:-
ALOK GUPTA

2. CONTENTS
1. View Tab(overview) 3
2. Workbook Views 4
3. Show/Hide 10
4. Zoom 13
5. Window 15
6. Macros 21

3. PTO 3
VIEW Tab in Excel has been divided into five Groups namely:-
MACROS
WORKBOOK
VIEWS
Normal
Page
Layout
Page
Break
Preview
Custom
Views
Full
screen
SHOW
Ruler
Formula
Bar
Gridlines
Heading
Massage
Bar
ZOOM
Zoom
100%
Zoom to
Selection
WINDOW
New
Window
Split
Arrange All
Hide
Freeze
Panes
Save
Workspace
Switch
Window

4. Workbook Views
1.Normal
Normal View is used to view the worksheet in
normal working mode, this mode is enabled
by default in the worksheet.
4PTO
1 2 5
4
3
2. Page layout
Page layout view is used to view the worksheet in
page layout view i.e. this option allow to view
worksheet in page format at the time of printing.
Steps to enable page layout view
Go to View Menu
Click on Page Layout
3. Page Break Preview
Page Break Preview allow users to view only the
page which contains data. Although the other
rows and column are not being hidden but to
show in gray color.
To enable Page Break Preview
Click on View Tab
Click on Page Break Preview
4. Custom View
Custom Views allow us to see directly the content
which has already been added in custom views .
More details is being given on page no. 8
5. Full Screen
Full Screen option allow users to the worksheet in
full screen mode i.e. menu bar and ribbon are
being hidden and worksheet is explored to whole
screen.
To enable Full Screen
Click on View Tab
Click on Full Screen

5. 5PTO
Normal View

6. 6PTO
Page Layout

7. 7PTO
Page Break Preview

8. 8PTO
Steps to use Custom Views
Option:-
Select the area you want to
move directly from any other
place in workbook
Click on custom view option
Click Add button in the window
Define the name of area in new
window
Click OK
Now from any place in
workbook you can directly jump
to the added area by clicking on
show option.
CUSTOM VIEWS

9. PTO 9
Full Screen

10. SHOW/HIDE
It is used to show or hide
 Formula Bar
 Ruler
 Heading
 Gridlines
 Massage Bar
10PTO
To show or hide
check or
uncheck the
button
Formula Bar is used to show or hide Formula Bar(Function Bar)
Headings is used to show or hide heading (the line used to address a particular cell)
Gridlines is used to show or hide gridlines in a particular sheet(lines which separates cells)
 Ruler is used to show or hide Ruler when page layout preview is on.
Massage Bar is used to show or hide massage bar (appears only when the document
poses potential security risk

11. 11PTO
Formula
Bar
In the first figure
Formula Bar is
enabled
While in second
figure Formula Bar
is hidden
Heading
In the first figure
Heading is enabled
While in second
figure Heading is
hidden

12. 12PTO
With
Gridlines
Without
Gridlines
Unlike Microsoft Word, Excel does not provide a
horizontal or vertical ruler, and there is no quick way
to measure the width or height of a worksheet in
inches. Excel uses characters, points, and pixels as
units of measurement.
Ruler

13. 13PTO
1
2
3
1. By clicking on Zoom button this
window opens, we can select
desired zoom level. In custom
option we can manually enter
zoom level between 10 to 400
percent. If we enter less than
10 or more than 400 then it
shows this error massage
2. By clicking on this button we can directly shape sheet on 100 percent zoom whether
previously document was below this zoom level or above this zoom level.
ZOOM

14. 14PTO
3. This button is used to zoom the selected area
Steps:-
Select the cell(s) to be zoomed
Click on zoom to selection
Automatically it adjust the zoom level

15. 15PTO
3 2 1 5 4
6 7
Window
1. New Window is used to open a new
virtual window or copy of the same window
2. Arrange All is used to arrange all the
opened window on the screen.
3. Freeze Panes is used to freeze the top row
or column while the worksheet scrolls.
4. Split is used to split the data temporarily.
It is similar to opening a new window.
5. Hide or Unhide is used to hide/unhide the
entire worksheet.
6. Save workplace is used to save the current
position we are working.
7. Switch window is used to window switching
among the window we have opened.
This option is used to view
the window side by side
This option is used to scroll
the cursor simultaneously
This option is used to view
in horizontal from vertical

16. 16PTO
Arrange All
Vertical
Horizontal

17. 17PTO
FREEZE PANES
Using this option we can we can see our data under
heading we have mentioned i.e. when we scroll the
cursor first row/column as we have selected stay on its
own place and other data scrolls under headings.
As we can see in
this worksheet that
cursor is on 34th
entry though the 1st
Row, which is
heading, is situated
at its own place. It
makes convenient
to view the
documents.

18. 18PTO
SPLIT
It is used to split the data
into two parts and all the
changes we do in one part
it will automatically do in
another part also. As we
can see in the figure that in
cell no. I2 we are typing
data ‘=max(‘ and it shows
in both the splited parts.

19. 19PTO
HIDE/UNHIDE
Hide/Unhide
option is used to
hide or unhide the
worksheet. Hidden
worksheet looks
like this
To unhide the worksheet
click on unhide button
click on the worksheet to be
unhidden in new window
and then click OK.

20. 20PTO
SAVE WORKPLACE
Save workplace is used to save
the current working condition
on which we are working so
that we can again open the file
on current position we are
working.
Steps:-
Click on save workplace
New window is opened
Define the name of the file
Click on save
The logo of the
saved workplace
files looks like-
Switch window is
used to switch the
window we have
opened in excel
through the option
New window

21. 21PTO
MACROS
Macro is used to record the steps, option we have
selected, formula we have applied etc. and to run
it quickly after recording by using macro or by
creating shortcut using macro so that whenever
we need that steps to be repeated we just use the
shortcut keys we have created .
Steps to enable Macro:-
Go to macro option
Click on record macro
Define name in the macro box
Click OK
To stop macro:-
Go to macro
option
Click on stop
recording

22. 22PTO
To create shortcut key of recorded macro:-
Click on view macro on macros option or press Alt+F8
Click run button on macro box
A new box is opened named macro options
Define shortcut keys
Remember shortcut keys should not be from existing
shortcut keys which the system has provided
Click ok
Define shortcut keys in this box

23. PTO 23
As we record macros, we can also make
custom list.
Steps:-
Go to file menu
Click on excel options
Click on the button Edit custom lists
A new window opens containing some list
We can add our own list by clicking on add
button
We can also do some
modifications in the macros we
have recorded by clicking on Edit
button

24. 24PTO
Editing in macros with Visual Basics

25. 25
THE END