1. The document discusses importing data from external sources like text files, databases, and the web into Excel worksheets. It covers the text import wizard, defining connections, exploring data ranges, and defining trusted locations. 2. Methods of sorting and filtering data in Excel are described, including using the sort dialog box, custom sorting, and autofiltering to show only unique values in a column. 3. The document provides guidance on using queries to extract specific data from databases, importing query results into pivot tables and pivot charts, and importing data from XML and web sources into Excel.

1. PROJECT ON DATA TAB
(Get External Data and Sort & Filter Group)
Submitted By:-
KULDEEP MALIK
Roll No. – 123
Reg No. – CRO0414269
Submitter to:-
MR. ALOK GUPTA

2. XPXPXPContents
1. Get External Data 3-21
a) Importing Data from Text Files 3-4
b) Exploring Connections 5
c) Exploring Data Ranges 6 7 6-7
d) Definig a Trust Location 8 8
e) Introducing Database 9 9
f) Introducing Queries 10,11,12, 13, 14 ,15 10-15
g) Importing data into pivottables and pivotcharts 16,17 16-17
h) Importind data from the Web Query18 19 20 21 18-21
2. Sort & Filter 22-25
a) Data Sorting 22 23 22-23
b) Data Filtering 24 25 24-24
New Perspectives on Microsoft Excel 2010 2

3. XPXPXPImporting Data from Text Files
• Text Import Wizard determines whether data is
fixed-width or delimited format
• Steps of Text Import Wizard
– Start the wizard
– Specify starting row; edit column breaks
• Delimited format: delimiter determines column
breaks
• Fixed-width format: wizard guesses locations of
column breaks
– Format data in each column
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4. XPXPXP
Starting the Text
Import Wizard
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Formatting and
Trimming Incoming
Data

5. XPXPXPExploring Connections
• Defined process of retrieving data from an
external file
• Importing data creates a connection between
the workbook and the text file
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6. XPXPXPExploring Data Ranges
• External data range
–Each location in which a connection is
applied
• Each external data range is given a name,
which can be edited
• Excel can update (refresh) data ranges
and connections manually or
automatically
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7. XPXPXPExploring Data Ranges
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8. XPXPXPDefining a Trusted Location
• Once a trusted location is defined, Excel will access
the connection to the data source without
prompting for confirmation that the connection is
secure
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9. XPXPXPIntroducing Databases
• Excel can retrieve data directly from most database
programs
• A common field can match information from two
tables into a single table
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10. XPXPXPIntroducing Queries
• Create a query to look at only specific information
from a database
• A query can:
– Contain criteria (conditions that limit the number
of records in the results)
– Specify how you want the data to appear
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11. XPXPXPSteps in the Microsoft Query Wizard
• Create a data source
• Choose table and fields (columns) to include
• Determine whether to retrieve all records or to filter
data to retrieve only records that satisfy particular
criteria
• Specify how to sort the data
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12. XPXPXPCreating a Data Source
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Choose Table and Fields
(Columns)

13. XPXPXPFiltering and Sorting Data
• Filter Data dialog box
• Sort Order dialog box
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14. XPXPXPImporting Data from Microsoft Query
• Query Wizard – Finish dialog box options
– Return (import) data into the Excel workbook
– Display results in Microsoft Query for further
editing and query definition
• Import data in an Excel table, a PivotTable,
a PivotTable and PivotChart, or create the
connection without importing the data
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15. XPXPXPImporting Data from Microsoft Query
• Connection Properties dialog box
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16. XPXPXP
Importing Data into PivotTables and
PivotCharts
• Can select and display values from only one area at a
time, adding only a single table and chart to the
workbook
• Data used in the table and chart can be stored in an
external data source
• Initial table and chart are empty until you define
where to place fields from data source
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17. XPXPXPImporting Data into PivotTables
• Can set PivotTable layout, change labels, and format
data values
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18. XPXPXPCreating a Web Query
• Specify the URL and use Excel Web Query to
select portions of the Web page to import
–URL form if file is stored on a Web server
–URL form if file is stored locally (not on Web
server)
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19. XPXPXPCreating a Web Query
• Text is imported into worksheet as unformatted text
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20. XPXPXPImporting Data from the Web
• Use a Web query to retrieve online data and
import it into a workbook
• Excel has several Web query files stored in a
library of built-in Web queries
– Some include parameters for specifying exact
information to be imported
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21. XPXPXPImporting Data from XML
• XML author can:
– Define what makes up a valid document (which
elements are required, which are optional)
– Indicate the type of values each element can
contain
• Schemas, though not required in XML, ensure that
data inserted into an XML document follows
predefined rules for content and structure
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22. XPXPXPSorting Data
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Sorting Data is an integral part of data analysis.
To sort the data, follow the steps given below:
1. Select a cell in the database.
2. On the Data Tab, in the Sort and Filter Group, click Sort. The sort dialog
Box will appears.
Or
On the Home Tab, in the Editing Group, click sort & Filter and the select
custom sort.

23. XPXPXPSort by Custom list
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• Select a range that user want to sory by
• Click the File tab, click options, and then click the Advanced category
• Under General, Click Edit Custom Lists button. The dialog box appears.
• Click Import
• Click ok
• Click ok
2. Select a cell in a
database
3. On the data tab,
in the sort & filter
group, click sort. The sort dialog box appears.
4. Under column, in the sory by or Then by box, select the column to be sorted
by a custom list
5. Under Order, select Custom List. The Custom lists dialog box is displayed.
6. Select the list that the user wants.

24. XPXPXPFiltering a Database
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A filter is used to select records that meet a specific criterian and temporarily
Hide all the other records.
Filtering for unique values

25. XPXPXPUsing Auto Filter
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