Irrespective of background (be it business, career, academics or any field that requires one to convey/sell ideas, to make a pitch and in general to communicate to a group with people), this is a preparatory (beginner level) material on ever-essential presentation skills.

1. Saurav Mukherjee
https://www.linkedin.com/in/sauravmukherjee/
Presentation Skills

2. • Presentation & Presentation Skills
• Self Assessment
• The Process
• Role Play - Mock Presentation
Agenda
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3. A method of disseminating information, or influencing an individual or a group.
Presentation & Presentation Skills
“Presentation is the ‘Killer Skill’ we take into the real world. It’s almost an unfair advantage.”
- The McKinsey Mind
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4. Self Assessment
1.What are you good at?
2.What skills would you like to develop?
1. What is your experience of giving presentations?
2. What do you like about it?
3. What do you dislike about it?
4. Will you need to present in the future?
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5. Presentation – A Process View
Plan Prepare Practice Present
Process is the difference between the ‘occasionally outstanding’ and the ‘consistently good’.
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6. Plan Prepare Practice Present
Plan Your Presentation: Key Questions
• Who is your audience?
• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?
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7. Plan Prepare Practice Present
Plan Your Presentation: The Three Things
If your audience could take away only three
things about your presentation, what would
you want it to be?
(1) ________________________________
(2) ________________________________
(3) ________________________________ Elevator Pitch - "sell" your
message in 30-45 seconds.
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8. Plan Prepare Practice Present
Plan Your Presentation: Outline & Structure
• No PowerPoint
• Pencil & Paper
• Mind maps
• Order your thoughts
• Key points
Introduction
• Get Attention
Main Theme
• Content
Summary
• Key Message
Have a sound, clear structure
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9. Plan Prepare Practice Present
Plan Your Presentation: Create Interest
“We need to open gaps before we close them. Our tendency is to tell
people the facts. First, though, they must realize that they need these
facts.”
Dan & Chip Heath, Make it Stick
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10. Plan Prepare Practice Present
Prepare Your Presentation: Speaker’s Three Friends
Visuals/Slides Speaker Notes
Hand-outs
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11. Plan Prepare Practice Present
Prepare Your Presentation: Things to Avoid
PowerPoint
Karaoke
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12. Plan Prepare Practice Present
Prepare Your Presentation: Things to Avoid
• Standard template based (cookie-cutter approach) vs. unique
presentation with new content
• Evils of PowerPoint:
▫ Too much text
▫ Too small font
▫ Standard clipart, templates
▫ Spinning, whooshing, dazzling animations
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13. • The evils of Powerpoint are familiar to everyone, they include:
– Too much text
– Too small to read and is really only serving as a crutch for the presenter
– Clip Art and Slide templates that have been seen a million times
– Spinning, wooshing, dazzlings animations
Part of the problem with having so much text onscreen is that it puts of people. If the idea of your presentation
is to read from the slides then we are you there? Besides people can read quicker than you can talk so
they’ll have finished reading your slide and be waiting for the next one, or even worse working on a
masterpience doodle.
Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not
your presentation. Ideally, you should be able to deliver an equally interesting presentation should the
projector/computer/room/audience break.
Avoid too many bullets as well – it makes the information dull for the audience.
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14. Plan Prepare Practice Present
Prepare Your Presentation: 10/20/30 Rule
10 / 20 / 30 Rule
“should have ten slides, last no more than twenty minutes, and contain
no font smaller than thirty points.”
- Guy Kawasaki
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15. Plan Prepare Practice Present
Prepare Your Presentation: Info/Color/Image
1. Most important information Jumps Out
2. Drip feed
3. Never use sentences
Use colour well
- Use images to support your point
- Use a consistent theme
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16. Attending College
“Overall, our findings provide a combined retention rate of 92.40 % for students who attended TCD. This is very
close to the previous year’s rate of 92.45%. It should be noted that these results should be interpreted on a
tentative basis as it is clear that a number of other outside factors impact on a student’s ability to sustain and
progress in their chosen area of study at third level.”
 15,000 students come to Trinity every year
 There are 3 Faculties
 Morgan 2001 A study of non-completion in undergraduate University courses
 The average non-completion rate across Irish Universities is 16.8%
 Improve all students chances of achieving their maximum potential
 Connect with students – building relationships, departmental receptions
 51% of college students leave college because of lack of effective supports
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19. Plan Prepare Practice Present
Practice Your Presentation: Why
• According to most studies, people's number one fear is public
speaking. Number two is death!
• This means to the average person that, if you go to a funeral, you're
better off in the casket than doing the eulogy!!
• By the way, practice makes one perfect.
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20. Plan Prepare Practice Present
Practice Your Presentation: Fitness, Nervousness
Fitness
• Slow to develop
• Quick to disappear
The more you practice:
• better you feel
• more you want to do
Nervousness
• Lack of experience
• Lack of preparation
• Lack of enthusiasm
• Negative self-talk
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21. Plan Prepare Practice Present
Practice Your Presentation
It’s not about you
Focus on your goal
• what you are going to say
Audience
• Make them comfortable
• Interesting
Being Confident
• Be over-prepared
• Rehearse and practice
• Know your subject
• Use relaxation techniques
• Be positive +++
• Avoid stressors
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22. Plan Prepare Practice Present
Practice Your Presentation: Relax & Enjoy
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23. Plan Prepare Practice Present
Deliver Your Presentation: Visual Aid
You are the most powerful
visual aid!!
• Words
• Voice
• Body Language
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24. Plan Prepare Practice Present
Deliver Your Presentation: Stay Strong & Stay On
The crucial initial minutes
Stay-On
• Ask Questions
• Talk beforehand
• Be engaging
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25. Plan Prepare Practice Present
Deliver Your Presentation: Passion, Movement
Show your Passion Hand gestures, Intonation
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26. Plan Prepare Practice Present
Deliver Your Presentation: Eye Contact, Smile
• Don’t look at group
• Pick out people in the
audience as anchors
• Smile – a very powerful
non-verbal cue that
connects people
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27. Plan Prepare Practice Present
Deliver Your Presentation: Dealing With Questions
TRACT technique
1. Thank the questioner
2. Repeat the question
3. Answer the question
4. Check with the questioner if they are satisfied
5. Thank them again
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28. Plan Prepare Practice Present
Deliver Your Presentation: Dealing With Criticism
Step 1: Listen to Criticism
Step 2: Decide on Truth
Step 3: Respond Assertively
Passive Response
Directly Aggressive Response
Indirectly Aggressive Response
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29. Role Play: Mock Presentation
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