The document discusses effective presentation skills. It covers overcoming the fear of public speaking, the importance of presentations, and tips for delivering effective presentations. Some key points include: understanding the causes of presentation anxiety like fear of the unknown; overcoming anxiety through preparation, practice, and presentation; the three types of messages - physical, story, and visual; and how to effectively handle question and answer sessions by paraphrasing questions, preparing answers, and being honest.

1. Effective Presentation
Skills
If ou ca t e plai it si pl , ou do ’t u dersta d it well
e ough!
Albert Einstein

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3. Fear of Speaking
• Feared more than death!
• THE FACTS: Shaky hands, blushing cheeks, memory loss,
nausea, and knocking knees
• NORMAL!
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6. Why Presentations are Important?
• For Individual Success
• For Business Success
• Stress Reduction
• Time Management
• Leadership
• Public Image and Opinion
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8. What you will Learn
• What is Presentation
• Causes of fear and anxiety
• How to overcome the
causes through -4Ps’
• Importance of
Communication
• Tips for effective
presentation
• How to handle Q&A
session
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9. What is Presentation
• A presentation is a kind of communication
between the speaker and the audience.
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10. Causes of Anxiety
• Fear of the unknown OR loss of control
• Fight or flight mode
• No backup plan
• No enthusiasm for subject
• Focus of attention
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11. Overcome Presentation Anxiety
4Ps’
• Planning
• Preparation
• Practice
• Present
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12. Planning
Who are you talking to?
Why are you talking to them?
How long have you got?
What story are you going to tell?
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13. Preparation
Title (1) Title
Rationale (1-2) Why this is interesting
Methods (2-3) What you did
Results (2-4) What did you find and what does it mean
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14. Practice
• Practice, practice, practice
• Get feedback, and use it.
• Be ruthless - delete unnecessary information
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15. Present
How can you give a presentation as a kind of
communication to your audience?
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17. What is Presentation
In order to communicate with audience
Communicate 3 kinds of Messages
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18. Physical Message
– Physical Message
• What is physical message?
– Message your body sends to your audience.
5 kinds of physical messages:
• (1) Posture
• (2) Eye Contact
• (3) Gestures
• (4) Voice
• (5) Physical Appearance
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19. Physical Messages
• Gestures
– There are three things your hands should avoid
touching during a presentation; your chest, your hips,
and each other!
– Don’t put the hands in po kets
– Move your hands during presentation.
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20. Physical Messages
• Posture
– Stand straight
– The optimal posture for presenters is to keep the
upper body open ; free from defensive body
postures.
– Don’t cross the legs
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21. Physical Messages
• Eye Contact
–3 points to remember about eye contact:
–(a) Look at your audience for 3 seconds before
you begin! You can smile here too!
–(b) Look at PEOPLE in all directions!
–Have eye contacts with your audience
throughout the speech!
• = Use the notes as little as possible!!!
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22. Physical Messages
• Voice & Tone
Remember two things:
–(a) Speak louder than usual (about 150%).
–(b) Adjust your speed to your audience.
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23. Physical Messages
• Physical Appearance
– Dress and grooming should be appropriate. They
should not be so extreme in style that they draw
attention away from message.
– In other words, your tie or jewelry shouldn't talk
louder than you do.
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24. • Message you communicate with your words,
sentences, and paragraphs.
•About the structure of your presentation.
A good (= easy-to-understand) presentation has
three parts:
(1) Introduction
(2) Body
(3) Conclusion
Let’s look at these 3 parts of your
presentation!
Story Messages
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25. Story Messages
1- Introduction
(a) Greeting
(b) Overview
(a) Greeting
– Attra t audien e’s attention!
Why? & How?
(b) Overview
– Tell us the organization of your presentation
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26. 2- Body
•Describe the topic in detail
•Provide evidence by Example or current scenario
•Positives/ strengths
•Negatives /weaknesses
Story Messages
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27. Story Message
3- Conclusion
• Summarize (1 Thing you want them to remember)
• Thanks the Audience
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28. Visual Message
• Posters
• Handouts
• Power point Slides
• Video
• CDs
• Cassette
• Tape
Message you communicate with visual aids.
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29. Visual Message
– 1. Make good (= easy-to-understand) visuals!
–Rule #1: Show images!
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30. Visual Message
–Rule #2: K.I.S.S.
–Keep your Information Short and Simple!
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31. Avoid the Pitfalls
• Avoid ineffective use of language
• Be open to feedback
– Don’t e defensive
– Ask for specifics
– Express an honest reaction
– Thank to those who providing feedback
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32. Discover and Involve your listeners
• Understand your listeners’ level of understanding
• Anticipate what your listeners want to know
• Assess what your listeners expect.
• Adjust to your audience throughout the presentation.
• Create a conversation circle with your
listeners.
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34. How to handle Q & A session
• Paraphrase questions
– To make sure audience understands the question
– To check you understand the questions
– To stall while you think about an answer
• Preparing for the Question-and-Answer Session
– Formulate answers to possible questions
– Practice the delivery of your answers
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35. How to handle Q & A session
• Managing the Q & A Session
– Approach questions with positive attitude
– Listen Carefully
– Direct answer to the entire audience
– Be honest and straight forward
– Stay on track
– If you don’t know the answer, say so.
 Ask the audience
 Offer to find out
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