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Effective
Presentation skills
By:
Dr. Farah S Choudhary
Sr. Assistant Professor
The Business School
University of Jammu
Interview
1. What is your experience of giving
presentations?
2. What do you like about it?
3. What do you dislike about it?
4. Will you need to present in the future?
Definition
• A presentation is a means of communication
which can be adapted to various speaking
situations, such as talking to a group,
addressing a meeting or briefing a team.
Presentation skills
• Following are the steps include in preparing
effective presentation:
Plan
Prepare
Practice
Present
Planning
Planning
• Planning usually include following questions:
• Who is your audience?
• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?
Prepare
Prepare
• Following points must keep in mind while
preparing:
Structure
Prompt
Visual aids
Voice
Appearance
Style
Questions
“should have ten slides, last no more than twenty
minutes, and contain no font smaller than thirty
points.”
Guy Kawaski
10/ 20/ 30 rule
Information
1. Most important information Jumps
Out
2. Drip feed
3. Never use sentences
Colour
Use colour well
High quality
images
Use images to
support your point
Use a consistent
theme
Structure
• Write your presentation in this order:
Objective
Beginning or introduction
Main content
Summary, conclusion and recommendations
Questions
Structure
Introduction
Main theme
summary/
Conclusion
Get Attention
Grab the audience
attention
content should be
relevant to topic
Key message
Prompt
• Short bullet points, key words only.
• Put your entire prompt onto your power point
slides.
• These prompt are for you.
Visual aids
• Use simple fonts, colors and graphs.
• Use images and clipart.
• 3 to 7 bullets per slide.
• Don’t over crowd your slides, it will not look
professional.
• New or different visual aids
wake people up.
Voice
• Louder and clear than your normal pitch.
• Vary pitch and volume.
• Over emphasis
Appearance
• Dark colors read as businesslike.
• Wear comfortable shoes to weight your feet
evenly.
• Allow yourself to move a bit.
• Look confident.
Professional dress code
Professionals vs. non professionals
Style
• You already have a style don’t try to copy
others.
• Use words and sentences you use in normal
days.
• Be yourself.
Questions
• Sketch an idea that what kind of questions
audience may ask.
Preparation material
• You can use following items to make the
content of your presentation:
Handouts
Personal notes
Internet
Visual aids
Practice
Practice
• Rehearse all points what you prepare.
• Rehearse with all visual aids and handouts.
• Practice again and again to manage time.
• Rehearse in front of mirror or a friend.
Be over-prepared
Rehearse and practice
Know your subject
Use relaxation techniques
Be positive +++
Avoid stressors
Becoming Confident
Present
Make a strong start
Present
• Make a strong start.
• Engage the audience in first 2-3 minutes.
• Show your passion through your movements
and gestures.
• Make an eye contact.
• Don’t forget to smile as well,
unless your topic is very grim.
Show your passion
Eye contact
Smile
Speaker’s impact
Dealing with Questions
TRACT technique
1. Thank the questioner
2. Repeat the question
3. Answer the question
4. Check with the questioner if they are satisfied
5. Thank them again
Flaws in presentation
Contd.
• Lack of experience.
• Lack of enthusiasm.
• Lack of practice.
• Lack of related material.
• Lack of confidence.
• Hesitation.
• Ambiguity in the results
that you want to conclude.
Factors for successful presentation
Contd.
• Be over prepared.
• Rehearse and practice.
• Grip on your topic.
• Know your subject.
• Be positive.
• Avoid stress.
Conclusion
• Always prepare
• Channelize your fear
• Interact with your audience
Presentation skills.pptx

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Presentation skills.pptx