This document provides guidance on preparing and delivering effective presentations. It discusses: 1. The different purposes of presentations including informing an audience, gaining commitment, or calling for action. 2. Key steps to plan an effective presentation such as defining objectives, knowing your audience, and determining an appropriate structure with an opening, body, and close. 3. Tips for delivering a presentation successfully including using visual aids, managing anxiety, making eye contact, and dressing professionally. The goal is to engage the audience and convey your message clearly.

1. by Dr Sally EL-AKKAD

2. Exercise expectations/concerns

3. The human brain is a marvelous thing . It begins working the moment we are born and completely ceases to function the minute we stand up to speak in public .

5. The purpose of presentations 1-Convey something you want the audience to know 2-Tailor information to meet the needs of a particular audience 3-Provide a forum for discussion of controversial or challenging idea 4-Find out how people are reacting to a situation or an idea 5-gain commitment and alignment 6-provide a call to action

6. Different types of presentations Information delivery Sales Persuasion Status report Product demonstration Business plan or strategy

7. Exercise

8. Setting up your presentation

9. Steps for setting up your presentation 1- define your objectives 2- select a strategy that matches your objectives 3- get to know your audience 4- match your presentation to your audience

10. Identify the purpose Why am I making this presentation? What do i want my audience to do as a result?

11. Your objective helps you determine the following: * Whether to give the presentation at all * Whether to give it to this particular audience under these particular circumstances * What to say & how to say it * What the follow-up needs to be * Possible objections

12. Getting started Who? What ? When? Where? Why?

13. Determine structure 1-define your key message 2-identify the facts that support your messages 3-identify where it is important to get audience participation, reactions, agreement or buy-in

15. Organizing your presentation

16. Opening * Preview the main points to be covered * Define the purpose of the presentation * get your audience’s interest, attention * Establish your credibility * What’s in it for me?

17. Body * Ways to demonstrate your point * Involve the audience by asking for their suggestions * Test acceptance by asking for feedback * Main points

18. Close Take home message Conclusion techniques Summary Anecdote Quotation Question Call for action

19. End of first day Evening assignment TIME MACHINE

20. Second day

21. exercise Evening assignment

22. Handling questions * anticipate questions & objections * Listen actively to your audience * Let your audience know when you will take questions & why

23. When should I answer questions? At the end **to complete your talk **be sure that the audience has the whole picture

24. When should I answer questions? During **keeps people engaged **gives you feedback about how well they understand your message But this may cause you to lose control of your talk

25. When should I answer questions? at specific points ** when you want people’s reactions **when you want their ideas

27. Exercise Tell us about a presentation where you were deadly bored

28. Level of interest Personal stories Analogies/Examples Graphs & charts Humor Quotes Statistics Expert testimony Audience involvement Your energy, body language

32. How long should a presentation be?

33. How long should a presentation be? * As long as it needs to be to convey at least one message clearly & completely * Better to make fewer points & make them well * If you don’t have time to make a point clear or acceptable to your audience, save it for another presentation * Ending early is better than not completing the talk or rushing through the talk at the end * Plan on what to delete if your time is cut down

34. Third day We are almost there champions !! Assignment !!

35. Exercise Evening assignment Challenges in business (ppt)

36. Using visuals A picture is worth a thousand words

37. Why visuals? Review a structured process Present the agenda Highlight key points To open To close

38. Visuals aids guidelines 1-Only allow the audience to see it when it is being discussed 2-Visuals must support the speech 3-Visuals aids must be relevant 4-Maintain attention 5-Keep it simple

39. Visuals aids guidelines 6-Contain only one concept per slide 7-Contain only 3 to 6 ideas on flip chart sheet 8-Use color when possible but not excessively 9-Talk to your audience not the visual aid

40. Common types of visual aids Graphs Charts Pictures Cartoons Film Handouts Objects models

41. Methods of presentation PC-based slides Overheads Slides flip chart handouts

42. Speech anxiety

44. Stage fright symptoms Trouble breathing Stomach churn Dry mouth Sweating Stuttering

45. Overcoming stage fright 1-admit it 2-arrive early 3-practice,practice,practice 4-know your equipment 5-meet & greet your audience before you begin 6-take a deep breath

46. Overcoming stage fright 7-avoid caffeine the day before & the day of your speech 8-visualize success 9-take care of yourself, eat well & get plenty of rest 10-Don’t eat a heavy meal just before you speak 11-put water in front of you

48. Presenting with power

50. Presenting with power Research has shown that voice & tone account for one-third of the message

51. Communication types Verbal (4 Ps) Non verbal

52. Verbal communication Power Pace Pitch pause

53. Non verbal communication

54. Typical eye contact

55. Body language

56. Facial expressions

57. Dress to impress

58. Don’ts

59. Exercise It is all about you!!