This document provides guidance on developing effective presentation skills. It discusses that presenting is a learned skill developed through training and experience. It outlines an agenda for presentation topics, including planning, techniques, visual aids, and practice. It emphasizes that presentations help with career success by getting ideas across and building confidence. While public speaking fears are common, preparation, practice, and believing in oneself can help overcome anxiety. Effective presentations are audience-centered, accomplish their objective, and are fun for both the presenter and audience. The key is to plan thoroughly, practice extensively, and focus on delivering the main message.

1. Effective Presentation Skills

2. “Great speakers aren’t born,
they are trained.”
Presenting is a skill…
developed through experience and training.

3. Agenda

Introduction

Planning Your Presentation

The Presentation Sequence

Presentation Techniques

Creating Effective Visual Aids

Practice

4. What is its importance???
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Helps in getting your ideas across
Gives you Confidence
Makes you Successful
Bestows respect and recognition
Makes an edge over competition
Great asset for career advancement

5. PANICS!!!!

6. Fear of Speaking (Glossophobia)
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Feared More Than Death!
THE FACTS:
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Shaky hands,
blushing cheeks,
memory loss,
nausea, and
knocking knees
NORMAL!

7. Other Common Panics
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How am I going to face them???
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Gosh!!! I forgot what I had to say!
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Oops!!! I said something wrong!
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What are they thinking about me????
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I am tongue tied.
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What if someone asks me an unprepared question???
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Man!!! I have taken too long!

8. Causes of the Anxiety
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Fear of the Unknown OR Loss of Control
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Fight or Flight Mode
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No Backup Plan
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No Enthusiasm For Subject
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Focus of Attention

9. Rise above the Fears…
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Give yourself the opportunity to succeed
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Be well prepared. Plan carefully.
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Know your subject matter thoroughly
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Time yourself during practice
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Gain experience
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Experience builds confidence
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Concentrate on the message
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Believe in yourself!!!!

10. The skills and confidence of public
speaking come from two things:
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hard work and
practice
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So how do you go about the hard work and
practice?
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Let’s deal with the practice first.

11. 
It is true that no amount of reading and
learning techniques from a book will turn
you into a competent, confident speaker.

12. ‘but how can I get practice’
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Speak whenever you get the opportunity
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Find your own particular strengths and
weaknesses
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Learn to exploit your strengths and avoid
your weaknesses

13. FIGHT THE FRIGHT….
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your audience understands your nervousness
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be yourself; let the real you come through; relax,
practise some deep breathing techniques;
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begin in your comfort zone; practise with friends;
share your fears with friends
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Plan well
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concentrate on the message
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begin with a slow, well-prepared introduction; have
a confident and clear conclusion
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most important: be prepared and practice

14. Effective Presentations
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Control Anxiety
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Audience Centered
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Accomplish Objective
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Fun for the Audience
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Fun for the Presenter
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Conducted Within Time Frame

15. Be
PrePared!
!!
SHOW eNTHUSIaSM!!

16. Part 2:
Planning Your Presentation

17. Keys to Presentation Excellence
Planning: think the whole process through
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Objectives
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Occasion
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Audience

18. Planning Your Presentation
1. Determine Purpose
2. Assess Your Audience
 “Success depends on your ability to reach your
audience.”
 Size
 Demographics
 Knowledge Level
 Motivation

19. Planning contd.
3. Plan Space
 Number of Seats
 Seating Arrangement
 Audio/Visual Equipment
 Distracters
4. What Day and Time?
 Any Day!
 Morning, preferably

20. Planning contd.
5. Organization
 Determine Main Points (should be 2 to 5)
 Evidence
 Transitions
 Prepare Outline

21. Organizing Your Presentation
Organizing Patterns
 Topical
 Chronological
 Problem/Solution
 Cause/Effect

22. Tips to be kept while organizing
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Requires an introduction and a conclusion
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Should be logical and systematic
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‘Look after the beginning and the end…and the
middle will take care itself.’
‘Men perish because they cannot join the
beginning with the end.’

23. Presentation Outline
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Keyword Reminders
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Conversational Flow
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Flexibility
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More Responsive to Audience

24. Part 3:
The Presentation Sequence

25. #1: Build Rapport
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… relation marked by harmony or affinity
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Start Before You Begin
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Audience members who trust you and feel that
you care
Mingle; Learn Names
Opportunity to reinforce or correct audience
assessment
Good First Impression
People Listen To People They Like

26. #2: Opening Your Presentation
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Introduce Yourself – Why Should They Listen
Get Attention, Build More Rapport, Introduce
Topic
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Humor
Anecdote
Startling Statistic
Make Audience Think
Invite Participation
Get Audience Response

27. #2…Completing the Opening
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Clearly Defining Topic
If Informative…
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If Persuasive…
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Clear parameters for content within time
What’s the problem
Who cares
What’s the solution
Overview

28. #3: Presenting Main Points
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Main Point – Transition - Main Point
-Transition - Main Point……
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Supporting Evidence
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Examples
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Feedback & Questions From Audience
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Attention to, and Focus on, Audience

29. #4: Concluding Your Presentation
Goal
 Inform audience that you’re about to close
 Summarize main points
 Something to remember or call-to-action
 Answer questions
“Tell Them What You Told Them.”

30. #5: Question Round
ASKING QUESTIONS TO THE AUDIENCE
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ask "friendly" questions and avoid asking risky questions
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don't let respondent wander or attempt to take control of the
presentation
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if extensive audience discussion is desired, avoid isolated oneon-one dialogues with specific individuals
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when challenged, be candid and firm but avoid over responding
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maintain control of the session and be firm and assertive
without being aggressive or defensive
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don't let interruptions disrupt your composure

31. Guideline for Answering Questions
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Anticipate Questions: think of the ten most likely
questions and plan out your answer
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Understand the Question: paraphrase it if necessary;
repeat it if needed
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Plan the Answer: particularly if you anticipated the
question
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Do Not Digress

32. Part 4:
Effective Presentation Techniques

33. Presentation Style
3 Elements
1. Vocal Techniques
 Loudness
 Pitch
 Rate
 Pause
 Deviations From the Norm for Emphasis

34. Presentation Style (contd.)
2. Body Language
 Eye Contact, Gestures, Posture
3. Use of Space
 Can Everyone See You?
 Movement

35. Common Problems
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Verbal fillers
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“Um”, “uh”, “like”
Any unrelated word or phrase
Swaying, rocking, and pacing
Hands in pockets
Lip smacking
Fidgeting
Failure to be audience-centered

36. Five Presentation Tips
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time

37. Part 5:
Creating Effective Visual Aids

38. Visual Aids
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Enhance Understanding
Add Variety
Lasting Impact
Used Poorly
A Distraction
Ineffective Presentation

39. Visual Aids - Examples
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PowerPoint Slides
Overhead Trans
Graphs/Charts
Pictures
Films/Video
Flip Charts
Sketches

40. Keys to Presentation Excellence
Practice and more practice:
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perfecting the delivery
well-timed
comprehensible
convincing

41. Delivery of the Talk
Be yourself! And look at the audience!
 Concentrate on the preparation and on the four
qualities below
-conviction/sincerity
-enthusiasm
-power of speech
-simplicity
These are the basic ingredients of all effective
communication


42. PRACTICE……And More Practice!!!
PRACTICE
MAKES A
MAN
PERFECT!!!