This document provides an overview of the topics covered in Module 4 of a Microsoft Excel training course, including how to navigate the new Ribbon interface, enter and format different types of data, create charts and pivot tables, perform basic data analysis functions, write and use macros, and protect and collaborate on Excel documents. The module also demonstrates new features in Excel 2007 like page layout view and conditional formatting.

1. Module 4
Microsoft Office Excel: Where is my
favorite commands?

2. Overview
 New document view modes
 Printing documents
 Enter, format, and edit data
 Changes in diagraming
 New features related to data analisys
 Macros
 Protecting documents and collaboration

3. Lesson 1
Quick start
 Where is my favorite commands?
 New document view modes
 Printing documents
 Enter, format, and edit data

4. The Ribbon™
 Tabs, groups and commands
 Which commands are located at the Home tab?

5. Where is my favorite commands?
Tip: try Interactive XXX 2003 to XXX 2007 Command
Reference
 Word
 Excel
 PowerPoint
 Outllok
 Access http://office.microsoft.com/

6. Where is my favorite commands?
 Download 'get started' training for Office 2007
 New tab with free video demos, interactive
guides, and online training courses
 how the Office 2007 programs work
 where the Office 2003 commands and buttons
appear in the Office 2007 programs

7. Where is my favorite commands?
 Search Commands add-in by Microsoft Office
Labs
 Works with Word, Excel and PowerPoint
 search command you need with your own words
 includes Guided Help

8. Page Layout View
New document
view mode –
Page Layout
View
 Similar to Print Layout mode in Word
 It’s simple to set page margins
 It’s simple to add header and footer
 Lets you see all the problems BEFORE printing
 No more print preview!

9. Page Layout View
You can press
Page Layout
View in the
View tab
1 Column labels Tip: try to click
2 Row labels between page edge
and horizontal ruler
3 Margin Rulers

10. Add headers and footers
 To add a header, in Page Layout view, click in the
"Click to add header" area. The Header &
Footer Tools and the Design tab appear at the
top of the Ribbon

11. Freeze panes
 You can freeze some rows or columns in the current document
 Typical usage: you can freeze column labels as shown on the
picture

12. Freeze panes
1
Typical scenarios
 Select row if you want to split sheet below
 Select column if you want to split sheet on the right
 Select cell if you want to split sheet on the right AND below
2 Click Freeze Panels in Window group on the View tab
Note: Freeze Panels is renamed to Unfreeze Panels when you use
it

13. Split document
1 To split your document use vertical and horizontal splitting markers
2 Your mouse pointer will be changed to black two-directional arrow.
Just drag splitting markers to position you want
3 Double click on the splitting line will remove it. You also can just
drag this lines to window edges

14. Ready to print?
 Use Page Layout tab and Page Layout View
 Common tasks:
 Set print area
 Add headers and footers (Insert tab, Text group, Header & Footer)
 Print titles on every page (Print Titles)
 Change paper orientation
 Set margins
 Change page breaks (Page Break Preview mode)

15. Ready to print?
Tip: See Office Online for details
http://office.microsoft.com/ru-ru/excel/HA101983101049.aspx

16. Yes, I“m ready!
 Print command in the Microsoft Office Button menu
 You can print all
sheets, one or
some of sheets,
selected part of
sheet

17. Print Area
 Use this command to print only specified area on the sheet
(Page Layout tab, Page Setup group, Print Area).
 Go here for details
 And here:
http://www.intuit.ru/department/office/msexcel2007/15/

18. Format and edit data
 Format data and edit data by using
commands in groups on the Home tab

19. How to clear formats
 Clear
command in Editing
group on the Home tab

20. Date and Time
Text has are left-
aligned
Date and
numbers are
right-aligned
 Valid dates are : 16/7/2009, 16.7.2009, 16-Июль-2009
 Valid time: 21:00, 2:00 p, 1:00 a
 Tip: Try CTRL+; to enter current date
and CTRL+SHIFT+; to enter current time

21. Numbers
Date and
numbers are
right-aligned
 To enter fractions try 1 1/8
 Enter zero if you want to enter fraction part only. For example: 0 1/4.
1/4 without zero will be interpreted as date (April 1)
 (100) is equal to -100

22. Quick data entry
 Tip: look at smart tags!

23. Quick data entry
 Fill command from Editing
group on the Home tab
 Fill series

24. Custom lists
Common lists for
everyday usage

25. Custom lists

26. Custom lists

27. Lesson 2
Advanced topics
 Changes in diagraming
 New features related to data analisys
 Macros
 Protecting documents and collaboration

28. How to create Chart?
 Select any cell inside your data diapason and
press F11
 Chart will be created automatically
 Legend
 Labels, etc

29. How to create Chart?
 No more Chart Wizard!
 Try commands on the Insert tab

30. Charts types

31. Chart Tools
 You can see them only if you
have selected chart!

32. Adding Titles

33. Switch Rows and Columns
Visualize your data another way!
It’s better to do it with a copy of created chart to compare different
data representation

34. Select source data

35. Other options

36. Other options

37. Pivot Tables
 No more Pivot Tables and Chart Wizard
 Try Alt, D, P
 Add Wizard button on the Quick Access Toolbar

38. Pivot Table Basics
1 Layout area
2 Pivot Table Field List

39. How to make Pivot Table
 Do you have a questions in you mind?
 For example: Sales by salesperson
 Need more? Ask your trainer!

40. How about drag’n’drop?
 Change layout
 Change fields order
 Creating report filter

41. Pivot Chart

42. Pivot Chart

43. Auto format

44. Data Analysis
 Data tab
 What-If Analysis in Data Tools group
 Goal Seek
 Data Table
 Solver
 Needto activate via Excel options dialog
(Add-Ins tab)
 Data Validation

45. Conditional formatting

46. Conditional formatting

47. Conditional formatting

48. Conditional formatting
 More Rules command

49. Conditional formatting
 Rules management

50. Conditional formatting
 How to clear formats

51. How to get external data

52. Microsoft Access

53. Web query

54. Data Tables instead the lists

55. Macros
 New file format – xlsm
 Personal macro book
C:Program FilesMicrosoft OfficeOffice12XLSTART
 Absolute or relative references?

56. Macros

57. Macros

58. Macros

59. Macros

60. Macros

61. How to create button for macros

62. How to create button for macros

63. Saving your work

64. Protecting your document
 Three level protection:
 Protect your file
 Protect cells
 Protect structure of your workbook and windows
 Note: you CAN’T recover lost passwords!

65. How to protect your file

66. How to protect cells

67. How to protect sheet

68. How to protect book

69. Collaboration

70. Collaboration

71. Collaboration
 Note: A lot of changes are not tracked!
 Use Microsoft SharePoint technologies for
better results

72. Office Live Workspaces
 Work with your documents everywhere!
 Share your files with your colleagues!
 http://workspace.office.live.com/

73. Practice (30 min)
 Start Microsoft Excel
 Try to enter different
kinds of data
 Try new Layout View
mode
 Try to create chart
 Try to create Pivot Table
 Try some data analisys

74. Review
 New document view modes
 Printing documents
 Enter, format, and edit data
 Changes in diagraming
 Pivot Tables
 Data analysis
 Macros
 Protecting documents and collaboration

75. Questions?