Microsoft Office includes applications like Word, Excel, and PowerPoint. Word is used for creating documents, Excel for spreadsheets and calculations, and PowerPoint for visual presentations. Each application features a ribbon interface and allows for formatting, collaboration, and other common tasks. Excel specifically enables organizing and calculating data in a spreadsheet with formulas and functions.

3. Microsoft Office Management
A suite of Microsoft productivity
software that supports common
business tasks, including word
processing, email, presentations,
and data management and
analysis. It was released in 1990.

4. MS
WORD
Microsoft Word is used for creating,
editing, and formatting documents like
letters, reports, and resumes. It helps
with text formatting, images, and
collaboration.

5. Quick Access Tool Bar Title Bar
Status Bar
Document Area
Vertical
ruler
horizontal
scrool
bar
Zoom controler
View Button
Horizontal ruler
RIBBON

6. RIBBON
File
Home
Insert
Design
Layout Reference Review
View
Malling
Draw

7. FILE
New
Info
Open

8. Share Export
Save as
print

9. Home
Clipboard
• Cut, copy, paste, and format painter options for text and objects.
Font
• Change font type, size, color, style, and apply effects like bold or
italic.
Paragraph
• Align text, adjust line spacing, apply bulleted or numbered lists.
Styles
• Apply predefined styles or create custom styles for consistent
formatting.
Editing
• Find, replace, and select text within the document

10. Insert
Pages: Insert
cover page,
blank page, or
page break to
control layout.
Tables: Create
tables to
organize data
or information
in rows and
columns.
Illustrations:
Insert pictures,
shapes, smart
art, and charts.
Links
Add
hyperlinks to
web pages or
bookmarks
within the
document.
Header:
Insert headers
and footers
for page
numbering,
titles, and
more.
Text:
Include text
boxes, drop
caps, and
special
symbols.
Date &
Time:
Add the
current date
and time to
the
document.
Object:
Embed
objects like
Excel
worksheets or
PowerPoint
slides.

11. Design
Document Formatting:
Choose from various
document themes for a
consistent look.
Page Background:
Set a background
color, add watermark,
or apply page borders.
Paragraph Spacing:
Adjust the spacing
between paragraphs
for improved
readability.

12. Layout
Margins: Modify page margins for adjusting white space around the content.
Orientation: Switch between portrait and landscape page orientation.
Size: Change the paper size for custom or standard formats.
Columns: Create multiple columns for better content layout.
Breaks: Insert page, section, or column breaks to control layout.

13. Malling
Create: Start mail merge and create personalized documents.
Start Mail Merge: Choose the document type for the mail merge.
Write & Insert Fields: Add recipient information from a data source.
Preview Results: Review the merged documents before printing or
sending.

14. Reference
Table of Contents: Add, customize,
and update a table of contents.
Footnote: Insert footnotes or endnotes
for citation and additional information.
Citations & Bibliography: Manage
sources and add citations in different
formats.
Captions: Add captions to tables,
figures, and other objects.
Index: Create an index for easy
reference to specific terms or
topics

15. i. Proofing: Check spelling and grammar, and access language settings.
ii. Word Count: Count the number of words, characters, and paragraphs.
iii. Comments: Add, view, and manage comments for collaborative reviewing.
iv. Track Changes: Keep track of edits made to the document.
v. Compare: Compare documents and view the differences.

16. view Document Views:
Switch between various
document viewing options
(Print Layout, Read Mode,
Web Layout, etc.).
Show/Hide:
Display or hide
nonprinting
elements like
formatting
marks.
Zoom:
Adjust the zoom
level for
comfortable
reading or
editing.
Window:
Manage multiple
document
windows and
arrange them as
needed.

17. Power
point
PowerPoint allows users to
create visually appealing
presentations with a wide variety
of design templates, themes, and
multimedia elements.

18. Ribbon
Quick
access
toolbar
Slide
Zoom
control
Slide
tab
Title Bar
Stat
us

19. File
Home
Insert
DRAW
Design
Transition
Animation
View
Review
Slide show
Help
Record

20. File
New
Info
INFO
Open print

21. Share
Export
Save as

22. Home
Clipboard
• Cut, copy, paste, and format
painter options for text and
objects.
Font
• Change font type, size, color, style,
and apply effects like bold or italic.
Paragraph
• Align text, adjust line spacing,
apply bulleted or numbered lists.

23. HOME
drawings
• Add , arrange and colour the shapes
Editing
• Find, replace, and select text within
the document
Slide
• Insert layout , reset position ,size of
slide and organize slide into section
and add a slide to presentation

24. • Insert a slide to presentation
Slides
• Table provide information within your document
Tables
• Insert pictures,take screenshot,and add a photo from photo
collection
Images
• Add shapes,icons,3D Models ,smart art ,chart
Illustration
Add hyperlinks to web pages or bookmarks within document
Add-ins
• hyper link , action
Links
• Add a note about this part of document
Comments
• Add a text box ,header &footer,date &time ,slide
number,object and wordArt
Text
• Add audio,video background music and add video clip to
make your presentation engaging
Media
Insert

25. Draw
Tools
• Add eraser to erase
parts of drawing
• Add “Lasso Select”
to select and move
multiple drawings
Pens
• Add different pens
and colors to draw
shapes and
sketches
Stencils
• Draw lines and
align objects
against a
straightedge
convert
• Add “INK to Shape”
to refine hand –
drawn shapes
• Add “ Ink to Math”
to convert
handwritten math
equation into typed
numbers and
symbols

26. Design
Themes
Variants
Customize
Add different themes
Customize the design
Add slide size and
different background

27. Transition
Add sound
, add
duration to
specify the
length of
the
transition ,
move the
slide after
select time
Timing
Pick a
special
effect for
transition
between
previous
slide and
this one
Transition
to this Slide
Play the
transition
to this
slide
Preview

28. Animation
Preview
Animation
Advanced
animation
Timming
Play the animation on this slide
Apply animation to object
motion graphics created with animations
Add start to when
animation play ,duration ,
add delay to start
animation after a certain
time , move animation
earlier and later

29. slide
show
Start slide show
Set up
Monitors
Start the slide from first slide , currently selected slide
It offers various options like hide slide , record , timming etc
Monitor display slide show ,or pick one .
Present view shows full screen slide show

30. Record
The “Record”
tab is used for
recording
narration and
timings for your
presentation .
You can add
audio
narrations to
your slides , set
slides timings ,
and rehearse
timings for your
presentation .

31. Review
• The review tab includes tools for collaboration and proofreading .
• You can add comments , track changes , compare different versions of
your presentation and use the spell – checker

32. View
Switch beyween
views like normal ,
slide sorter , and
presenter view
Show or hide
gridlines ,
rulers , and
guides
Zoon in and
out of slides
for better
editing

33. Excel is a spreadsheet program from
Microsoft and a component of its
Office product group for business
applications. Microsoft Excel enables
users to format, organize and
calculate data in a spreadsheet.

34. Excel is a computer program used to create electronic spreadsheet .
Within excel user can organize data in tabular form , create chart and
perform calculations.
Excel is a convenient program because it allow user to create large
spreadsheets, reference information, and it allows for better storage of
information
Excels operates like other Microsoft Office Program and has many of the
same functions and shortcuts of other MS program.

35. Introduction to Excel
Excel application designed by Microsoft .
 It launched in 1985.
You can save the file with . xls extension .
Excel provide the worksheet to create a new document in it .

36. Introduction to Ribbon
It located below the Quick Access Toolbar and the Title Bar.
It consist of 9 tabs ;
 File
 Home
 Insert
 Page layout
 Formulas
 Data
 Reviews
 View
 Tell me what you want

37. Quick access
tool Bar
Formula bar
Title Bar
Ribbon
Column heading
Name
box
Active CELL
Sheet details
Row
Heading
Horizontal scrool Bar
Verticall
scrool
bar
Work Book window

38. View of Excel
Each worksheet contains columns and rows.
Where columns and a rows intersect is called a cell .
The tabs at the bottom of the screen represent
different worksheets within a workbook . You can use
the scrolling buttons on the left to bring other
worksheet into view.
 commands is a button , A MENU OR a BOX where
you enter information.

39. Conditional Formatting
To apply conditional Formatting :
Select the cell you would like to format,
Select the Home tab.
Locate the styles group.
Click the Conditional Formatting command. A menu will appear
with your formatting options .
To Remove Conditional Formatting :
click the conditional formatting command .
Select the clear Rules.
Choose to clear rules from the entire worksheet

40. Conditional Formatting
TO APPLY NEW FORMATTING :
Click the Conditional Formatting
Command. Select New Rules from
The menu. There are different rules,
You can apply these rules to
Differentiate particular cell.
TO MANAGE CONDITIONAL FORMATTING :
Click the Conditional Formatting command .select
Manage Rules from the menu. The Conditional
Formatting Rules Manager dialog box will appear .from
here you can edit a rule , delete a rule , or change the
orders of rules .

41. TO Insert & Delete Rows And Columns
To insert Rows &Columns
Select the rows below & columns to the right of
where you want the new row &columns to appear.
Click the insert command in the cells group on the
home tab . The row & columns will appear.
To delete Columns & Rows
Select the columns to the right & rows
below of where you want the columns to delete.
Click the insert command in the cell group on the
home tab . The columns &rows will delete

42. INSERT MENU
The insert menu allows you to :
Add new worksheets , rows and columns to an existing .
You can also charts , pictures and objects onto your worksheet.

43. View Menu
 The view menu allows you different options of viewing your work .
 You can enable a full screen view that changes the view include just
the worksheet and menu bar .
 You can zoom in your worksheet to focus on a smaller portion.