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Microsoft Office
Products
Office Applications
Word
Power Point
Excel
Office Applications
Microsoft Word
Microsoft Word is one of the most widely used word
processing programs in the world. It is one element of the
software package, Microsoft Office, which also includes
other well-known programs such as Excel and PowerPoint.
When you open a Word window to work on a document,
there are several visible components, as well as numerous
invisible ones, as well. Here are the major parts and
functions of Microsoft Word.
Office Applications
Microsoft Word
Office Applications
SAVING THE DOCUMENT
Before you begin to type, you should
save your document. Microsoft Word
will ask you to choose a location and
then browse to a folder to save it in.
Once you have specified a name and
a place for your new file, press the
Save button.
TOOLBARS AND TABS
The Home Tab is Microsoft Words standard
view. This is the view most widely used and
allows you to format text by Font Style, Font Size,
Bold, Italic, Underline, Alignment, Numbered List,
Bulleted List, Indentation, Spacing, and Font
Color.
TOOLBARS AND TABS
The Insert Tab contains any additives you want to
place in your document, including but not limited
to: Tables, Online Picture/Clip Art searches,
Headers, and Footers. These icons are convenient
and will bring up a dialogue box to give you further
options when clicked.
TOOLBARS AND TABS
The Design tab contains different styles of page
formatting. When you type, your layout will
automatically match the format selected. It also
allows you to change the color scheme, watermark,
and paragraph spacing of the document.
TOOLBARS AND TABS
The Page Layout Tab contains icons for
page setup and paragraph actions,
such as Margin, Orientation, Size and
Columns.
TOOLBARS AND TABS
The References Tab makes it especially
simple to add Table of Contents,
Footnotes, Bibliographic Information,
Indexes and Citations.
TOOLBARS AND TABS
The Mailings Tab is for post-office related
uses. If you wanted to create custom
Envelopes or Labels, this is where you
would find such actions.
TOOLBARS AND TABS
The Review Tab is where one can find Spelling &
Grammar, the built in Thesaurus and Dictionary,
you can Track Changes, Check Word Count, and
Show/Add Comments.
TOOLBARS AND TABS
The View tab allows you to change
the views of your document.
Word Activity
1. Set one-inch margins on all four sides.
2. Pick 12pt resume font size and stick to it.
3. Divide your resume into legible resume sections:
Name and Contact Information,
Objectives,
Educational Background,
Work Experience or Trainings and Seminars,
Skills and Competences.
References
Word Activity
4. Use bullet points to talk about past jobs or trainings
5. Be consistent with your resume formatting.
6. Use single or 1.15 line spacing.
7. Add an extra space before and after each section
heading.
8. Make your resume as long as it needs to be.
9. Use a formal photo for the resume.
10. Save your work or doc in PDF
Word Activity
fastcomputerclass2019@gmail.com
Deadline Dec 07, 2020
Office Applications
Microsoft Word
30 Keyboard Shortcuts for
Microsoft Word
Shortcuts Keys Operation
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Ctrl+Z Undo
Ctrl+Y Redo
Ctrl+S Save
Ctrl+P Print
Office Applications
Microsoft Word
Shortcuts for moving around easily /
quickly in Word
Home Beginning of line
End End of line
Ctrl + Home Go to start of document
Ctrl + End Go to end of document
Right Arrow Right one character
Left Arrow Left one character
Ctrl+Right Arrow Right one word
Ctrl+Left Arrow Left one word
Up Arrow Up one line
Down Arrow Down one line
Ctrl+Up Arrow Up one paragraph
Ctrl+Down Arrow Down one paragraph
F4 Repeat last command
Ctrl + A Select Whole Document
Office Applications
Microsoft Word
Text Formatting Shortcuts in Word
Ctrl+R Align right
Ctrl+E Align centre
Ctrl+[ Shrink font size
Ctrl+] Grow font size
Ctrl+B Bold
Ctrl+I Italics
Ctrl+U Underline
Ctrl+Shift+L Bulleted list
Ctrl+L Align left
Create a presentations of your first school year in
FAST and your favorite event so far.
Content:
New and old photos (with subtitles)
Use at least 3 to 4 photos per slide
Minimum of 25 slides for each pair for individual min
of 20 slides.
Utilize everything in Power Point (transition
animation and etc )
The presentation must play automatically.
fastcomputerclass2019@gmail.com
Office Applications
Microsoft Power Point
Microsoft PowerPoint is an electronic
presentation program that helps people
present a speech using a collection of slides.
Office Applications
Microsoft Power Point
Microsoft Power Point
Create a Title Slide
1. Click in each box as indicated. When you
click there, the box border changes, a blinking
cursor appears in the box and your mouse
pointer becomes an I-bar.
2. Type your text and click outside the box to
indicate that you are finished.
The text box will disappear, leaving only your text.
Microsoft Power Point
Microsoft Power Point
Format the text
Select the text box and roll the mouse over the text to select it.
Change the font using the Font dialog box or click on the down
triangle next to the font name on the Home tab and select a new
font.
Change the font size using the Font dialog box or the big A/ little
A buttons or click on the down triangle next to font size on the
Home tab and select a new point size.
Change the text color.
Microsoft Power Point
Microsoft Power Point
Inserting a New Slide
o Go to the Home tab and click on the New Slide
command
o If you click on the top half of the button, you will get
the “title & content” slide if it will be the first new slide
after the title slide. Otherwise, it will insert a new slide
with same layout as the slide you are currently clicked
on.
o If you click on the bottom half, you will have a selection
of slide layouts to select from.
Microsoft Power Point
Microsoft Power Point
Change the Presentation Design
1. Click on the Design tab.
2. Choose one of the available themes. You will see a live
preview on your current slide.
Microsoft Power Point
3. You can click on the button to see another tow of themes to
choose from. You can choose a Variant of a theme from the list
on the right.
Microsoft Power Point
Insert Images
Add a Picture
1. Go to the Insert tab and select Pictures
Or click on the Pictures button on a content slide.
Microsoft Power Point
Animations
Click on the text box or image to select what
you want to animate.
Click on the Animations tab and select an
effect.
Microsoft Power Point
Transitions
Click on the slide to select what you want to
have transition.
Click on the Transition Tab and select an effect.
Microsoft Power Point
Slide Show
It shows your presentation in full screen.
Microsoft Power Point
Microsoft Power Point
 If you chose Automatically, your sound will play
straight away. If you chose On Click, you will need to
click on the sound icon. If you chose Play across
slides, when you click on your sound icon your sound
will continue to play across all slides
Microsoft Excel
Excel is a massive application with 1000s of
features and 100s of ribbon (menu) commands. It
is very easy to get lost once you open Excel. So
one of the basic survival skills is to understand
how to navigate Excel and access the features
you are looking for. When you open Excel, this is
how it looks.
Microsoft Excel
Microsoft Excel
There are 5 important areas in the screen.
 1. Quick Access Toolbar: This is a place where all
the important tools can be placed. When you start
Excel for the very first time, it has only 3 icons (Save,
Undo, Redo). But you can add any feature of Excel to
to Quick Access Toolbar so that you can easily access
it from anywhere (hence the name).
Microsoft Excel
2. Ribbon: Ribbon is like an expanded menu. It
depicts all the features of Excel in easy to
understand form. Since Excel has 1000s of
features, they are grouped in to several
ribbons. The most important ribbons are –
Home, Insert, Formulas, Page Layout & Data.
Microsoft Excel
3. Formula Bar: This is where any
calculations or formulas you write will
appear. You will understand the relevance
of it once you start building formulas.
Microsoft Excel
 4. Spreadsheet Grid: This is where all your numbers,
data, charts & drawings will go. Each Excel file can
contain several sheets. But the spreadsheet grid shows
few rows & columns of active spreadsheet. To see more
rows or columns you can use the scroll bars to the left
or at bottom. If you want to access other sheets, just
click on the sheet name (or use the shortcut CTRL+Page
Up or CTRL+Page Down).
Microsoft Excel
 5. Status bar: This tells us what is going on with Excel at
any time. You can tell if Excel is busy calculating a
formula, creating a pivot report or recording a macro by
just looking at the status bar. The status bar also shows
quick summaries of selected cells (count, sum, average,
minimum or maximum values
Microsoft Excel
The Home Tab: This is one of the most common
tabs used in Excel. You are able to format the text
in your document, cut, copy, and paste
information. Change the alignment of your data,
insert, delete, and format cells.
Microsoft Excel
The Insert Tab: This tab is mainly used for inserting
visuals and graphics into your document.
Microsoft Excel
The Page Layout Tab: Here you are able to add
margins, themes to your document, change the
orientation, page breaks, and titles.
Microsoft Excel
Working With Cells
Cells are an important part of any project being used
in Microsoft Excel. Cells hold all of the data that is
being used to create the spreadsheet or workbook.
This border indicates that it is a selected cell. You may
then begin typing in the data for that cell.
Microsoft Excel
Microsoft Excel
Formatting Rows and
Columns
1. Select the cells which will
be altered.
2. Go to Home Tab > Row
Height (or Column Height).
3. Choose which height you
are going to use.
Microsoft Excel
Adding Rows and Columns
1. Drag select along the row of cells
where you want your new row to
appear.
Microsoft Excel
Adding Rows and Columns
2. Click Home Tab > Insert >
Insert Sheet Rows. The row will
automatically be placed on the
spreadsheet and any data that was
selected in the original row will be
moved down below the new row.

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Microsoft Office Products - Lesson.pptx

  • 3. Office Applications Microsoft Word Microsoft Word is one of the most widely used word processing programs in the world. It is one element of the software package, Microsoft Office, which also includes other well-known programs such as Excel and PowerPoint. When you open a Word window to work on a document, there are several visible components, as well as numerous invisible ones, as well. Here are the major parts and functions of Microsoft Word.
  • 5. Office Applications SAVING THE DOCUMENT Before you begin to type, you should save your document. Microsoft Word will ask you to choose a location and then browse to a folder to save it in. Once you have specified a name and a place for your new file, press the Save button.
  • 6. TOOLBARS AND TABS The Home Tab is Microsoft Words standard view. This is the view most widely used and allows you to format text by Font Style, Font Size, Bold, Italic, Underline, Alignment, Numbered List, Bulleted List, Indentation, Spacing, and Font Color.
  • 7. TOOLBARS AND TABS The Insert Tab contains any additives you want to place in your document, including but not limited to: Tables, Online Picture/Clip Art searches, Headers, and Footers. These icons are convenient and will bring up a dialogue box to give you further options when clicked.
  • 8. TOOLBARS AND TABS The Design tab contains different styles of page formatting. When you type, your layout will automatically match the format selected. It also allows you to change the color scheme, watermark, and paragraph spacing of the document.
  • 9. TOOLBARS AND TABS The Page Layout Tab contains icons for page setup and paragraph actions, such as Margin, Orientation, Size and Columns.
  • 10. TOOLBARS AND TABS The References Tab makes it especially simple to add Table of Contents, Footnotes, Bibliographic Information, Indexes and Citations.
  • 11. TOOLBARS AND TABS The Mailings Tab is for post-office related uses. If you wanted to create custom Envelopes or Labels, this is where you would find such actions.
  • 12. TOOLBARS AND TABS The Review Tab is where one can find Spelling & Grammar, the built in Thesaurus and Dictionary, you can Track Changes, Check Word Count, and Show/Add Comments.
  • 13. TOOLBARS AND TABS The View tab allows you to change the views of your document.
  • 14. Word Activity 1. Set one-inch margins on all four sides. 2. Pick 12pt resume font size and stick to it. 3. Divide your resume into legible resume sections: Name and Contact Information, Objectives, Educational Background, Work Experience or Trainings and Seminars, Skills and Competences. References
  • 15. Word Activity 4. Use bullet points to talk about past jobs or trainings 5. Be consistent with your resume formatting. 6. Use single or 1.15 line spacing. 7. Add an extra space before and after each section heading. 8. Make your resume as long as it needs to be. 9. Use a formal photo for the resume. 10. Save your work or doc in PDF
  • 17. Office Applications Microsoft Word 30 Keyboard Shortcuts for Microsoft Word Shortcuts Keys Operation Ctrl+X Cut Ctrl+C Copy Ctrl+V Paste Ctrl+Z Undo Ctrl+Y Redo Ctrl+S Save Ctrl+P Print
  • 18. Office Applications Microsoft Word Shortcuts for moving around easily / quickly in Word Home Beginning of line End End of line Ctrl + Home Go to start of document Ctrl + End Go to end of document Right Arrow Right one character Left Arrow Left one character Ctrl+Right Arrow Right one word Ctrl+Left Arrow Left one word Up Arrow Up one line Down Arrow Down one line Ctrl+Up Arrow Up one paragraph Ctrl+Down Arrow Down one paragraph F4 Repeat last command Ctrl + A Select Whole Document
  • 19. Office Applications Microsoft Word Text Formatting Shortcuts in Word Ctrl+R Align right Ctrl+E Align centre Ctrl+[ Shrink font size Ctrl+] Grow font size Ctrl+B Bold Ctrl+I Italics Ctrl+U Underline Ctrl+Shift+L Bulleted list Ctrl+L Align left
  • 20. Create a presentations of your first school year in FAST and your favorite event so far. Content: New and old photos (with subtitles) Use at least 3 to 4 photos per slide Minimum of 25 slides for each pair for individual min of 20 slides.
  • 21. Utilize everything in Power Point (transition animation and etc ) The presentation must play automatically. fastcomputerclass2019@gmail.com
  • 22. Office Applications Microsoft Power Point Microsoft PowerPoint is an electronic presentation program that helps people present a speech using a collection of slides.
  • 24. Microsoft Power Point Create a Title Slide 1. Click in each box as indicated. When you click there, the box border changes, a blinking cursor appears in the box and your mouse pointer becomes an I-bar. 2. Type your text and click outside the box to indicate that you are finished. The text box will disappear, leaving only your text.
  • 26. Microsoft Power Point Format the text Select the text box and roll the mouse over the text to select it. Change the font using the Font dialog box or click on the down triangle next to the font name on the Home tab and select a new font. Change the font size using the Font dialog box or the big A/ little A buttons or click on the down triangle next to font size on the Home tab and select a new point size. Change the text color.
  • 28. Microsoft Power Point Inserting a New Slide o Go to the Home tab and click on the New Slide command o If you click on the top half of the button, you will get the “title & content” slide if it will be the first new slide after the title slide. Otherwise, it will insert a new slide with same layout as the slide you are currently clicked on. o If you click on the bottom half, you will have a selection of slide layouts to select from.
  • 30. Microsoft Power Point Change the Presentation Design 1. Click on the Design tab. 2. Choose one of the available themes. You will see a live preview on your current slide.
  • 31. Microsoft Power Point 3. You can click on the button to see another tow of themes to choose from. You can choose a Variant of a theme from the list on the right.
  • 32. Microsoft Power Point Insert Images Add a Picture 1. Go to the Insert tab and select Pictures Or click on the Pictures button on a content slide.
  • 33. Microsoft Power Point Animations Click on the text box or image to select what you want to animate. Click on the Animations tab and select an effect.
  • 34. Microsoft Power Point Transitions Click on the slide to select what you want to have transition. Click on the Transition Tab and select an effect.
  • 35. Microsoft Power Point Slide Show It shows your presentation in full screen.
  • 37. Microsoft Power Point  If you chose Automatically, your sound will play straight away. If you chose On Click, you will need to click on the sound icon. If you chose Play across slides, when you click on your sound icon your sound will continue to play across all slides
  • 38. Microsoft Excel Excel is a massive application with 1000s of features and 100s of ribbon (menu) commands. It is very easy to get lost once you open Excel. So one of the basic survival skills is to understand how to navigate Excel and access the features you are looking for. When you open Excel, this is how it looks.
  • 40. Microsoft Excel There are 5 important areas in the screen.  1. Quick Access Toolbar: This is a place where all the important tools can be placed. When you start Excel for the very first time, it has only 3 icons (Save, Undo, Redo). But you can add any feature of Excel to to Quick Access Toolbar so that you can easily access it from anywhere (hence the name).
  • 41. Microsoft Excel 2. Ribbon: Ribbon is like an expanded menu. It depicts all the features of Excel in easy to understand form. Since Excel has 1000s of features, they are grouped in to several ribbons. The most important ribbons are – Home, Insert, Formulas, Page Layout & Data.
  • 42. Microsoft Excel 3. Formula Bar: This is where any calculations or formulas you write will appear. You will understand the relevance of it once you start building formulas.
  • 43. Microsoft Excel  4. Spreadsheet Grid: This is where all your numbers, data, charts & drawings will go. Each Excel file can contain several sheets. But the spreadsheet grid shows few rows & columns of active spreadsheet. To see more rows or columns you can use the scroll bars to the left or at bottom. If you want to access other sheets, just click on the sheet name (or use the shortcut CTRL+Page Up or CTRL+Page Down).
  • 44. Microsoft Excel  5. Status bar: This tells us what is going on with Excel at any time. You can tell if Excel is busy calculating a formula, creating a pivot report or recording a macro by just looking at the status bar. The status bar also shows quick summaries of selected cells (count, sum, average, minimum or maximum values
  • 45. Microsoft Excel The Home Tab: This is one of the most common tabs used in Excel. You are able to format the text in your document, cut, copy, and paste information. Change the alignment of your data, insert, delete, and format cells.
  • 46. Microsoft Excel The Insert Tab: This tab is mainly used for inserting visuals and graphics into your document.
  • 47. Microsoft Excel The Page Layout Tab: Here you are able to add margins, themes to your document, change the orientation, page breaks, and titles.
  • 48. Microsoft Excel Working With Cells Cells are an important part of any project being used in Microsoft Excel. Cells hold all of the data that is being used to create the spreadsheet or workbook. This border indicates that it is a selected cell. You may then begin typing in the data for that cell.
  • 50. Microsoft Excel Formatting Rows and Columns 1. Select the cells which will be altered. 2. Go to Home Tab > Row Height (or Column Height). 3. Choose which height you are going to use.
  • 51. Microsoft Excel Adding Rows and Columns 1. Drag select along the row of cells where you want your new row to appear.
  • 52. Microsoft Excel Adding Rows and Columns 2. Click Home Tab > Insert > Insert Sheet Rows. The row will automatically be placed on the spreadsheet and any data that was selected in the original row will be moved down below the new row.