Introduction to MS project
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The presentation introduces features of MS Project and some of the concepts used within
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Introduction to MS project
- 2. 2 PMmentor Rules of Engagement • Important features are covered • Please raise your hand, if you have any question • Send questions in email for incorporation in FAQ • Breaks • Hands on sessions
- 3. 3 PMmentor Introduction Create Plan Tracking Project Setup new project Reports Sample Project Create Resources
- 4. 4 PMmentor Introduction • What is Project? – A project is a set of inter-related activities which are initiated to achieve an objective. As soon as the objective is achieved the project is deemed to be over. – A project is not an objective in itself (it has an objective), nor is it the end-result (It results into something) – It has a definite beginning and a definite end • How does MS Project help? – Manage Schedule, Resources, cost – Easy tracking and update • Focus of this session – Project schedule creation and tracking
- 17. 17 PMmentor Format – Bar Styles
- 18. 18 PMmentor Format – Bar Styles
- 19. 19 PMmentor Gantt Chart - Timescale
- 21. 21 PMmentor View
- 22. 22 PMmentor View - Resource Sheet
- 27. 27 PMmentor Gantt Chart - Tables
- 28. 28 PMmentor Creating Project Plan • Use Gantt Chart (Table: Entry) • Create Task – Task – Recurring Task • Task Information – Mode – Priority – Predecessor – Constraints – Task Type – Milestone – Notes • Work / Duration • Assign resource
- 32. 32 PMmentor Task Type Task Type Work Duration Units Fixed Work Fixed Change Change Fixed Duration Change Fixed Change Fixed Units Change Change Fixed
- 33. 33 PMmentor Task Relationship • Finish-To-Start (FS) • Start-To-Start (SS) • Finish-To-Finish (FF) • Start-To-Finish (SF) Task1 Task2 Task1 Task2 Task1 Task2 Task1 Task2
- 34. 34 PMmentor Constraint Type • As Late As Possible • As Soon As Possible • Finish No Earlier Than • Finish No Later Than • Must Finish On • Must Start On • Start No Earlier Than • Start No Later Than
- 37. 37 PMmentor Baseline Project Plan • Optimum Resource utilization – Move tasks (Tasks -> Move) – Reassign resources (Team Planner) – Resource Leveling (Resource -> Level Resource) • Create Baseline (Project -> Set Baseline)
- 44. 44 PMmentor Tracking Project • Use Gantt Chart (Table: Tracking) – Actual Start – %Complete – Actual efforts, Remaining Efforts – Actual duration, Remaining duration – Actual Finish • Update Project – Progress – Reschedule • View Progress (Progress Lines) • Variance with baseline
- 45. 45 PMmentor Gantt Chart – Table: Tracking
- 46. 46 PMmentor Gantt Chart and Task Usage
- 49. 49 PMmentor Gantt Chart - Table: Variance