Purpose: Perform this procedure when there is a need to make changes to a large group of assets. Steps: Step 1 Create Mass Change Rule –OA02 Step 2 Generate Worklist –OA01 Step 3 Display Worklist – AR30 Step 4 Execute Worklist – AR31 Step 5 Go and check the entries in table SE16N

1. Mass Update for Asset Master Data Process Steps
Purpose:
Perform this procedure when there is a need to make changes to a large group of assets.
Steps:
Step 1 Create Mass Change Rule –OA02
Step 2 Generate Worklist –OA01
Step 3 Display Worklist – AR30
Step 4 Execute Worklist – AR31
Step 5 Go and check the entries in table SE16N
Step 1: Create Mass Change Rule:
Menu path Accounting  Financial Accounting  Fixed Assets  Environment
 Mass Change Rule
Transaction Code OA02

2. 1.1 Add company or select for linking
 Add New Entries and Input Company code and Seq NO.
1.2 Create Substitute
 Select the Company code line and Click Substitution
1.2.1 Create Substitution Node
 Click on “Create Substitution Button” and input name and Description
 Choose Constant value (simple scenario)
 Input Step Description

3. 1.2.2 Create Steps (at least 1 step)
 Click on “Create Step Button” and Select Field(s) to change
Activate table fields which we need to change
 Click on Continue
1.2.3 Input Substitute Value
 Double click Substitutions node and input values

4. 1.2.4 SAVE
1.2.5 Input Name of Substitution to the company sequence line and save.

5. Step 2: Generate Worklist
Menu path Accounting  Financial Accounting  Fixed Assets  Environment
 Worklist Generate
Transaction Code OA1
2.1 Input Selection Criteria to select only needed Asset.
 Click on Execute
2.2 add selected Asset to a new worklist.
 Click WL button
 Select Change asset w/o dialog (bulk change) and Input Worklist Name

6.  Input previously created Substitution code

7. Step 3: Display Worklist
Menu path Accounting  Financial Accounting  Fixed Assets  Environment
 Worklist Display
Transaction Code OA30
3.1 Display worklist as need by AR30 (optional)
 Click on Execute

8. Step 4: Execute work List
Menu path Accounting  Financial Accounting  Fixed Assets  Environment
 WorklistEdit
Transaction Code OA31
 Click on Execute
3.3 delete unwanted Asset or add additional Asset (optional)
3.4 Release the Worklist

9. 3.5 Display Again or Refresh, Check Status
Status changed from ready to completed
Step 5. Go and check the entries in table SE16N
 Click on Execute

10. Note: - Shutdown button activated for Plant XXX assets.
Check the “Shutdown” box for the new interval but not the old interval:
This will halt depreciation from the start date of the new interval. If the new interval includes past
periods that have been depreciated, SAP recalculates the depreciation to reflect the shutdown
interval.
Cautions: If both intervals are checked, the depreciation is reversed for the entire open fiscal year.
If the asset shutdown box on the time-dependent tab is checked before the further intervals button
is clicked, the interval will already include the shutdown. If not removed from the original time
interval, the depreciation is reversed for the entire open fiscal year.
Note: Depreciation changes resulting from an asset shutdown change only affect the current open
fiscal year. If a shutdown done in an erroneous manner affects closed periods, corrections must
be done with journal entries.