Events management hierarchy
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The document outlines an events management hierarchy with the client at the top overseeing an events manager. The events manager oversees various departments including a budget manager, creative team, technical manager, talent relations, marketing/PR, and catering. The budget manager divides the budget among departments. The creative team develops performances and finds talent. The technical manager handles equipment and crew. Talent relations provides performers and handles contracts. Marketing promotes the event. Catering provides food and waiting staff. Each department has specific responsibilities to ensure the successful planning and execution of the event.
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Events management team job roles
An events management team typically includes roles such as:
- A director who has overall artistic control of the production and advises other departments.
- An administrator who manages finances and ensures employees' rights.
- A production manager who oversees all production staff and ensures a safe working environment.
- A stage manager who coordinates information between departments and ensures props, sets and costumes are safely stored.
- Designers who work with the director and production manager to design sets, lighting, sound, and costumes within budget.
- Technicians who implement the designs and maintain equipment throughout the run of the production.
- Managers who oversee departments like wardrobe, front of house, and marketing/publicity
Hierarchy
The document outlines the roles and responsibilities of various teams involved in event management. The Events Manager oversees all aspects of the event and ensures tasks are completed on time and on budget. They work closely with the Budget Manager, who supervises spending to adhere to the allocated budget. The Creative Team is responsible for developing the artistic and performance elements of the event. The Technical Manager and Crew handle all technical equipment and ensure it operates smoothly. Talent Relations mediates between performers and the management team. Marketing/PR promotes the event to generate audience and ticket sales. Catering organizes any food and drinks provided.
Events management team job roles
The document describes various job roles in event management and their responsibilities. It discusses roles at the top of the hierarchy like the events coordinator who manages all staff, and the client service event manager who deals with customers. Mid-level roles covered include event planner, event manager, and event assistant. The document also outlines design and technical roles like choreographer, lighting operator, and sound operator.
Event management for wedding anniversaries
This document discusses planning and coordinating events for wedding anniversaries. It explains that anniversary events celebrate important relationship milestones and allow friends and family to join in the celebration. Most common anniversary events include renewing wedding vows and hosting a reception. Receptions are usually held in an open house format on weekends and include food and refreshments provided by friends, family, or caterers. The document then provides tips on selecting event sites and venues.
Event management
The document presents information about event management from Sounak Pramanik, a second semester BCA student at Swami Vivekananda Institute Of Modern Science. It acknowledges the help of several professors and provides an overview of key concepts in event management, including what an event is, how to conduct market research and analysis, applying the 5 Ws framework, selecting an event venue, and concluding with a bibliography.
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The document discusses the history and evolution of event management as a profession. It outlines how early events brought together tribes and clans for peace, and how religious and political events influenced societies. It then explains how modern events serve social, political, and economic purposes for communities. Finally, it identifies several 21st century factors that impact event management, such as professionalization of the field, population trends, technology, and volunteerism.
Protocols of event management
Event protocols provide guidelines for proper etiquette and respect. They address how to invite guests, address dignitaries, dress appropriately, manage speakers and seating, conduct table manners, handle flags, plan weddings and meetings. Following protocol reflects mutual respect and consideration, especially when bringing together different groups. It establishes order and prevents hurt feelings around precedence.
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The document discusses event planning and outlines learning objectives related to proposing event aims and objectives, discussing the role of event theming, and responding to client briefs. It provides information on defining event objectives, including that objectives should be driven by stakeholder needs and expectations and prioritized. The document also discusses developing SMART objectives and provides examples of different types of event themes.
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Events management team job roles
An events management team typically includes roles such as:
- A director who has overall artistic control of the production and advises other departments.
- An administrator who manages finances and ensures employees' rights.
- A production manager who oversees all production staff and ensures a safe working environment.
- A stage manager who coordinates information between departments and ensures props, sets and costumes are safely stored.
- Designers who work with the director and production manager to design sets, lighting, sound, and costumes within budget.
- Technicians who implement the designs and maintain equipment throughout the run of the production.
- Managers who oversee departments like wardrobe, front of house, and marketing/publicity
Hierarchy
The document outlines the roles and responsibilities of various teams involved in event management. The Events Manager oversees all aspects of the event and ensures tasks are completed on time and on budget. They work closely with the Budget Manager, who supervises spending to adhere to the allocated budget. The Creative Team is responsible for developing the artistic and performance elements of the event. The Technical Manager and Crew handle all technical equipment and ensure it operates smoothly. Talent Relations mediates between performers and the management team. Marketing/PR promotes the event to generate audience and ticket sales. Catering organizes any food and drinks provided.
Events management team job roles
The document describes various job roles in event management and their responsibilities. It discusses roles at the top of the hierarchy like the events coordinator who manages all staff, and the client service event manager who deals with customers. Mid-level roles covered include event planner, event manager, and event assistant. The document also outlines design and technical roles like choreographer, lighting operator, and sound operator.
Event management for wedding anniversaries
This document discusses planning and coordinating events for wedding anniversaries. It explains that anniversary events celebrate important relationship milestones and allow friends and family to join in the celebration. Most common anniversary events include renewing wedding vows and hosting a reception. Receptions are usually held in an open house format on weekends and include food and refreshments provided by friends, family, or caterers. The document then provides tips on selecting event sites and venues.
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The document discusses the history and evolution of event management as a profession. It outlines how early events brought together tribes and clans for peace, and how religious and political events influenced societies. It then explains how modern events serve social, political, and economic purposes for communities. Finally, it identifies several 21st century factors that impact event management, such as professionalization of the field, population trends, technology, and volunteerism.
Protocols of event management
Event protocols provide guidelines for proper etiquette and respect. They address how to invite guests, address dignitaries, dress appropriately, manage speakers and seating, conduct table manners, handle flags, plan weddings and meetings. Following protocol reflects mutual respect and consideration, especially when bringing together different groups. It establishes order and prevents hurt feelings around precedence.
Event aims and objectives
The document discusses event planning and outlines learning objectives related to proposing event aims and objectives, discussing the role of event theming, and responding to client briefs. It provides information on defining event objectives, including that objectives should be driven by stakeholder needs and expectations and prioritized. The document also discusses developing SMART objectives and provides examples of different types of event themes.
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2. Inspecting and selecting a venue, considering factors like capacity, equipment, and accessibility.
3. Developing a budget, accounting for costs of venue, accommodations, speakers, and per-delegate expenses.
4. Creating registration forms and programs, and handling logistics like name badges, speakers, and risk assessments. Evaluation after the event ensures continuous improvement. Thorough planning is emphasized for ensuring events go smoothly.
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The meeting discussed arrangements for upcoming performers, including confirming details like group size and special requirements. They also planned to obtain a risk assessment and licenses from the venue contact. Assignments were made to coordinate with the venue liaison and obtain a contact. Schedules for marketing, front of house, technical teams, and set/lighting design were discussed, with deadlines set for finalizing plans and timelines by the next meeting. The next meeting was scheduled for the following Friday.
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This document discusses the key stages in event management: developing the concept, analyzing the concept, designing the event, logistics, and keys to success. It provides details on developing the concept, including determining the purpose and theme of the event, selecting a venue that matches the audience and available resources, and considering financial factors. The document also discusses budgeting, with steps to estimate costs for site rental, catering, transportation, decor, entertainment, printing, gifts, and activities.
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Event management involves planning and coordinating large-scale events such as conferences, concerts, or ceremonies. This chapter discusses key concepts in event management including defining events, analyzing events, and the roles of decision makers and technical staff. It also covers establishing policies and procedures, developing record keeping systems, and budget preparation for event accounting and financial management. Effective event management requires skills in organization, communication, budgeting, and ensuring safety.
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This chapter discusses venues and sites for events. It defines the key difference between a venue, which refers to built structures, and a site, which refers to outdoor spaces. When evaluating a venue or site, the main considerations are functionality and suitability for the creative purpose. Aspects of an event that must be accounted for include the creative theme, estimated attendance, audience composition, facilities, staging requirements, budget, location, capacity, timing, and accessibility. All stakeholder requirements, including attendees, host organization, sponsors, contractors, emergency services, and regulatory authorities, must also be considered. A thorough site inspection is important to ensure all event elements and details are addressed. Safety is a crucial issue that requires attention and adherence to
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In life every moment we need to manage everything.
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The document discusses key elements to consider when developing an event concept, including purpose, theme, venue, audience, timing, budget, and team skills. It emphasizes that the purpose should drive all planning aspects. When selecting a theme, it is important to consider how it aligns with the purpose and available venues. Venue selection requires evaluating factors like capacity, amenities, costs, and logistics. Proper analysis of regulations, competition, marketing, community impact, and risks is also important before finalizing the concept.
Gabun, Reynante R._BSITIV_EMS.pdf
LS. Productions is an event organizing and production company based in Iloilo City. Their vision is to be one of the most well-known event companies worldwide by successfully producing high-standard events. This document includes an event brief and proposal for a christening to be held at La Mansion House for Occasions. It details the budget, supplies, program flow, floor plan, and potential risks and solutions for the event.
Event management
This document provides guidance on organizing successful events from start to finish. It outlines key steps including:
1. Creating a timeline with tasks and deadlines for venue booking, accommodation, budgeting, registration, and more.
2. Inspecting and selecting a venue, considering factors like capacity, equipment, and accessibility.
3. Developing a budget, accounting for costs of venue, accommodations, speakers, and per-delegate expenses.
4. Creating registration forms and programs, and handling logistics like name badges, speakers, and risk assessments. Evaluation after the event ensures continuous improvement. Thorough planning is emphasized for ensuring events go smoothly.
Trade Fair (Event Proposal)
The document proposes a one-day mini trade fair to be held on September 5, 2013 from 9:00am to 4:00pm at the M.U. Covered Court. The event aims to provide an opportunity for companies and individuals to showcase and sell their products and services. A three step plan is outlined including campaigning the event from September 2-4, advertising the trade fair through flyers and posters, preparations like establishing promotions and assigning committees, and the event proceedings from the opening program to trading and closing. An estimated budget of 12,000 pesos covers items like goods, prizes, booths, decorations, sound system, campaign materials, and emergency funds.
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The meeting discussed deadlines for preparations for an upcoming event to be held at Arley Hall. It was unanimously agreed that by December 2nd all departments should have everything ready, and concepts and designs from set/lighting and FOH should be presented by November 8th. Marketing should begin as soon as possible, though a compromise was reached to start by November 15th. Various individuals offered to help with advertising through local venues and businesses. Open questions around logistics and costs with the venue were assigned for the chair to follow up on. Action points were assigned and the meeting adjourned.
01.11.13 meeting minutes
The meeting discussed arrangements for upcoming performers, including confirming details like group size and special requirements. They also planned to obtain a risk assessment and licenses from the venue contact. Assignments were made to coordinate with the venue liaison and obtain a contact. Schedules for marketing, front of house, technical teams, and set/lighting design were discussed, with deadlines set for finalizing plans and timelines by the next meeting. The next meeting was scheduled for the following Friday.
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This document outlines the hierarchy and roles for an events management team organizing an event at Arley Hall. It lists the managers and assistant managers for events, technical, front of house, marketing, lighting design, and set design. For each role it provides a brief description of their key responsibilities in planning and running the event.
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The meeting minutes summarized the initial ideas from various departments for an upcoming event at a stately home. The lighting designer presented color schemes incorporating golds, purples, whites and red. The set designer wanted to raise the choir but would visit the space first. All departments agreed to visit the venue on Thursday to inform designs. The marketing department presented color schemes and fonts for promotional materials, agreeing to present alternative fonts. Various advertising outlets were discussed including retirement homes, radio, and town posters.
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The meeting minutes discussed progress on an upcoming event at Arley Hall. Jordi reported that a baby grand piano could be rented for £450, but the owner was unwilling to help due to a past issue with the music department. Jordan and Anna stated that ticket sales would go through the cash office and posters must specify this. They also discussed radio advertising which does not look promising. Joel discussed lighting plans using LED lights instead of lanterns. Matt believed he had enough space for staging but wanted to know the piano size first. FOH discussed needing 5 students to help with parking and waiting. The marketing team agreed to take photos of the performer in his suit next week.
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The meeting minutes discussed various logistical aspects for an upcoming event at Arley Hall. Shelagh confirmed that the roads leading to the hall will be lit for parking and that additional signage or staffing may be needed to guide audiences. While the hall has licenses for alcohol and performances, a PRS license will need to be obtained. Tea and coffee will be available for purchase in one room, while another small dining room can be used if the first gets crowded. Rooms were also assigned for performers to get ready and as a green room. Mulled wine could be served if the group provides supplies and heats it themselves, with soft drinks also available. Floor plans and electrical plans will be emailed to the technical team
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The meeting discussed plans for an upcoming visit to Arley Hall to view the performance space. John and Mark confirmed they would drive groups in their cars. Marketing presented new font and color scheme options that were voted on. The lighting and set designers wanted to visit the space before designing. It was decided that meeting minutes would be posted online for anyone who missed a meeting. Ticket prices were discussed, with the group unanimously agreeing on £7 for adults and £5 for children. Raffle prizes and food/drink for the event were also discussed.
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Events management hierarchy
- 2. Client Events Manager Budget Manager Creative Team Technical Management Talent Relations Technical Crew Performers Marketing / PR Catering Waiting On Staff
- 3. Client – The client will approach the events management team with a brief containing an overview of details about the event they wish to hold and also a budget for the event as a whole. It is then the events management team’s responsibility to use the budget effectively to fulfil the clients needs. Events Manager – The events manager will oversee the whole event as well as keeping the client informed and up to date on the process and all decision making. They will also have to ensure that all tasks required are being carried out by the correct people and will check this by holding regular planning meetings. The events manager also has to work closely with the budgeting manager to ensure all departments are keeping to their budgets. Budget Manager – The budget manager is responsible for first and foremost the budget but they are also responsible for dividing the budget fairly between all apartments. They will also make a record of how the budget is being spent and any profits made.
- 4. Creative Team – The creative team are responsible for the performance part of the event. They are responsible for the development the performance and producing the talent for the performance. They will work closely with the talent relations to find appropriate performers for the event. Technical Manager – The technical manager is responsible for all technical parts of the event. They are in charge of the technical crew and also finding the most suitable equipment for the event. They will also have to perform any necessary maintenance on the equipment throughout the whole of the event. They are responsible for organising the transportation of the equipment also. The technical crew will answer to the technical manager and receive their job roles within their department from them too. Talent Relations – The talent relations will provide a list of suitable performers to the creative team and organise the running of auditions. They are responsible for drawing up a contract and also will speak to the department involved should the performers have any issues or requirements Marketing/PR – The marketing team are responsible for organising all of the advertising to make sure public awareness of the event is at the most it can be. They will be in charge of ticket sales and meeting with external companies for further ticket sales to reach a further audience Catering – Catering are responsible for all refreshments throughout the event and are also responsible for their own waiting on staff. They will also be responsible for drafting and producing a suitable menu for the event that the client approves of.