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LS. PRODUCTIONS
Company Background
As a premier Event Organizer and Production Company in Iloilo
City, LS. Production is your one-stop-shop for your events.We
take full responsibility of choosing the best professionals,
coordinating and developing an event that everyone will remember.
LS. Production creates an extraordinary events. Innovative designs,
entertainment and customized themed decor. LS. Production
delivers theWOW factor for its clients.
Vision/Mission
Vision
LS. Production will be one of the most well known Event Organizing company
throughout the world and will fullfil its special obligations to produce a high standard
event to its customers.
Mission
Finishing all project successfully with best resource optimizing which arranged by energy
of professional by exploiting new innovation with standard of superior.
Event Coordinator:
Reynante R. Gabun
LS. Production
Contact No. 09152652421
rhenrhen@gmail.com
Client:
Richard Gabun
San Roque, Guimba, Nueva Ecija
Contact No. 09172122425
Event: Hercules’s Christening
Date/Time:
April 3, 2022
12:00nn – 3:00pm
Location: La Mansion House for Occasions
Guests: Family/Relatives/Friends
Event Brief
Event Brief
Invitation: Distributing 3 month before the event
Directional Signage:
Entrance, Exit, Washing Area, Comfort Room, Parking Area,
Smoking Area
Parking Area: In front of the venue
Audio/Video: Mulong’s Lights and Sound System
Set-up:
Table good for 6 persons (for godparents)
Table good for 10 person (for other visitors, families and friends)
Decorations
No. of Guests: 200 person
Staff: 20 persons
Budget 150,000
PROPOSAL LETTER
March 1, 2022
Mr. Richard Gabun
San Roque, Guimba, Nueva Ecija
richardgabun@gmail.com
Dear Mr. Richard,
I saw your recent job posting for an event coordinator for your reunion, and knew I had to throw my hat into the ring. As
an experienced event coordinator with over 5 years of experience, the majority of it as a coordinator, I believe I have the
right background to successfully contribute to your company, thank you and God bless.
Sincerely Yours,
Reynante R. Gabun
Event Brief
Supplies Suppliers Budget
Catering Service Primo’s Catering Services
Food: Main
course, Appetizer,
Dessert and
snacks
Beverages: Juice,
Bottled Water,
Wine
70,000
Lights and Sound
System:
Mulong’s Lights and Sound System
Lights and Sound
System
10,000
Venue La Mansion House for Occassions
Chairs and tables,
Stage and
swimming pool
20,000
Event Brief
Supplies Suppliers Budget
Photography Rommel’s Photography
Photo booth,
album
10,000
Emcee Dante P. Rocero Microphone 5,000
Total 115,000
Contingency
Fund (15%)
17,250
Total 132,250
Professional Fee
(15%)
17,250
Grand Total 149,500
Event Program
Time Flow Alloted Time In-charge Requirements
11:30PM – 12:00PM Registration 1 hour 1 staff
Table, logbook
Ball pen, Thermal
Scanner
Foot bath,
alcohol
12:00PM – 2:00PM Program/Lunch 1 hour Emcee, Staff (10)
Mic and Speaker,
Food
2:00PM – 3:00PM
Pakimkim and
Closing Program
1 hour
Emcee, Staff on
stand-by
Mic and Speaker,
etc.
Floor Plan
Entrance
Alcohol Foot Bath
Exit
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Tables
Food
Table
Stage
CR CR
Washing Area
Washing Area
Risk Management
Possible Risk Solution
Power Interruption
In case of emergency, the venue needs
generator for energy supply
Malfunction of the sound system
Double check ahead of time; prepare an
extra or portable sound system in case of
emergency
Number of guest was not included
Check and verify the number of guest
to come.
Too much vehicle in parking lot
Ensure the parking area upon
confirmation of guest vehicle
Running out of Food and Beverage Use Contingency Fund

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Gabun, Reynante R._BSITIV_EMS.pdf

  • 2. Company Background As a premier Event Organizer and Production Company in Iloilo City, LS. Production is your one-stop-shop for your events.We take full responsibility of choosing the best professionals, coordinating and developing an event that everyone will remember. LS. Production creates an extraordinary events. Innovative designs, entertainment and customized themed decor. LS. Production delivers theWOW factor for its clients.
  • 3. Vision/Mission Vision LS. Production will be one of the most well known Event Organizing company throughout the world and will fullfil its special obligations to produce a high standard event to its customers. Mission Finishing all project successfully with best resource optimizing which arranged by energy of professional by exploiting new innovation with standard of superior.
  • 4. Event Coordinator: Reynante R. Gabun LS. Production Contact No. 09152652421 rhenrhen@gmail.com Client: Richard Gabun San Roque, Guimba, Nueva Ecija Contact No. 09172122425 Event: Hercules’s Christening Date/Time: April 3, 2022 12:00nn – 3:00pm Location: La Mansion House for Occasions Guests: Family/Relatives/Friends Event Brief
  • 5. Event Brief Invitation: Distributing 3 month before the event Directional Signage: Entrance, Exit, Washing Area, Comfort Room, Parking Area, Smoking Area Parking Area: In front of the venue Audio/Video: Mulong’s Lights and Sound System Set-up: Table good for 6 persons (for godparents) Table good for 10 person (for other visitors, families and friends) Decorations No. of Guests: 200 person Staff: 20 persons Budget 150,000
  • 6. PROPOSAL LETTER March 1, 2022 Mr. Richard Gabun San Roque, Guimba, Nueva Ecija richardgabun@gmail.com Dear Mr. Richard, I saw your recent job posting for an event coordinator for your reunion, and knew I had to throw my hat into the ring. As an experienced event coordinator with over 5 years of experience, the majority of it as a coordinator, I believe I have the right background to successfully contribute to your company, thank you and God bless. Sincerely Yours, Reynante R. Gabun
  • 7. Event Brief Supplies Suppliers Budget Catering Service Primo’s Catering Services Food: Main course, Appetizer, Dessert and snacks Beverages: Juice, Bottled Water, Wine 70,000 Lights and Sound System: Mulong’s Lights and Sound System Lights and Sound System 10,000 Venue La Mansion House for Occassions Chairs and tables, Stage and swimming pool 20,000
  • 8. Event Brief Supplies Suppliers Budget Photography Rommel’s Photography Photo booth, album 10,000 Emcee Dante P. Rocero Microphone 5,000 Total 115,000 Contingency Fund (15%) 17,250 Total 132,250 Professional Fee (15%) 17,250 Grand Total 149,500
  • 9. Event Program Time Flow Alloted Time In-charge Requirements 11:30PM – 12:00PM Registration 1 hour 1 staff Table, logbook Ball pen, Thermal Scanner Foot bath, alcohol 12:00PM – 2:00PM Program/Lunch 1 hour Emcee, Staff (10) Mic and Speaker, Food 2:00PM – 3:00PM Pakimkim and Closing Program 1 hour Emcee, Staff on stand-by Mic and Speaker, etc.
  • 10. Floor Plan Entrance Alcohol Foot Bath Exit Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Tables Food Table Stage CR CR Washing Area Washing Area
  • 11. Risk Management Possible Risk Solution Power Interruption In case of emergency, the venue needs generator for energy supply Malfunction of the sound system Double check ahead of time; prepare an extra or portable sound system in case of emergency Number of guest was not included Check and verify the number of guest to come. Too much vehicle in parking lot Ensure the parking area upon confirmation of guest vehicle Running out of Food and Beverage Use Contingency Fund