Oxygen Document Management is part of our Business Apps for Millennials Series. Easily interact, share, upload and manage all your documents in one centralised location, accessible from any device. Fully integrated with your email, it even links with your 3rd party CRM - Collaboration has never been easier with document co-authoring and sharing with colleagues and peers. Our Apps help your people to get work done - they are the home for your company's productivity. Built in O365, and making the best of it's collaborative features, our automated workflows remove mundane tasks from your working day Choose one, choose two, choose a whole bunch of apps and create your very own Digital Workplace

1. Oxygen Document
Management
Intuitive cloud document solutions. Helping
you securely file and find information, fast

2. Smart & intuitive document management
In this digital age, where data is more prolific than ever, the need to
intelligently manage your business documents is vital.
Thankfully, retaining important documents is easier than before, thanks in the
main to low cost cloud data storage. The challenge comes in the process –
how easy is to file, find and collaborate on your documents?
The Oxygen Document Management Solutions from ISAAC provides:
• Secure and scalable storage
• Simple filing process with intelligent metadata application
• Fast and logical access to the documents you need – from any device
• Easy sharing and collaboration with co-authoring and reduced duplication
• Improved business productivity with automated document related
business processes
Oxygen Document Management Solutions apply context and process driven
methodology to document storage processes. Utilising robust and secure
Microsoft storage, and built into Office 365 & SharePoint Online, document
libraries can be created, managed and related directly to specific business
content. Metadata is applied intelligently so filtering and searching is simple.
Oxygen
Documents
Collaboration
Security
ScalabilityUsability
Consistency

3. Retain, secure and easily find documents
Accessible straight
from your Office 365
App Launcher, via
your usual login,
Oxygen Document
Solutions are built in
SharePoint Online,
giving you instant
access to all your
documents,
categorised by
context and security
requirements.
Project
Documents
Super Fast
Search &
Indexing
Customer
Documents
Employee
Documents
Marketing
Contracts
& Purchase
Orders
Subject Based
Metadata
Policies &
Procedures
Context
Specific
Libraries

4. Automated Document Management
• New ‘Smart-Folders’ are created, automatically,
at point of record creation, standardising your
document management structure and
automatically linking folder contents back to
the related record.
• Categorise documents by type; i.e. Contract,
Invoice, Order etc
• Add useful metadata, such as document date,
comments and annotations, to help with
document identification and discovery
• Standardise document creation by creating
embedded document templates for letterhead,
quotes and contracts etc
• See documents right next to their related
record, be that product, employee, customer,
etc.
• Easily browse using the SharePoint web
experience or intuitive ISAAC app for Outlook
Easily navigate
back to client or
case record via
automated link

5. Context Specific Libraries Libraries can be related to any
primary subject, with connected
libraries automatically created for
any new record.
Documents categories, relating to
the primary subject help classify
document type.
• Storing documents by
subject., i.e: Customers,
Employees, Products,
Projects, etc
• Classifying documents in a
way that makes sense to
your business. i.e: Contracts,
Invoices, Orders, Letters, etc
Great for:
Customer
A
• A unique library created for
every new customer
• Documents automatically
link back to customer record
• Documents are classified by
document type
Customer
B
• Contracts
• Invoices
• Orders
• Quotes
Customer List
Example: Customer Documents

6. Category Specific Metadata Document categories, matching
your business context, can be
created with appropriate
metadata requirements.
With key subject metadata applied
automatically and simple forms
aiding user input of required
information.
• Simple information
capture to aid in
filing and searching
• Easily filtering your
documents by
category or
associated metadata
Great for:
Invoice
•Invoice Date
•Invoice Number
•Supplier Name
•Payment Status
Contract
•Contract Reference
•Customer Name
•Start Date
•Renewal Date
Order
•Order Number
•Order Date
•Delivery Status
•Customer Name

7. Intelligent Document Processing
• Consistent and quick
document filing, avoiding
mistakes and ensuring
key information is
captured.
• Fast, secure access, from
anywhere.
• Putting your finger on the
right document, instantly.
• Reducing duplication,
effort and confusion.
• Increasing collaboration
and productivity.
Great for:
Share links to
original
documents,
avoiding
duplication and
confusion.
Retain version
history to easily
correct mistakes
or track change
history.
Simple co-
authoring allows
colleagues to
collaborate easily
and quickly.
Share &
Collaborate
Search via web
interface, our
Outlook
integration tool
or mobile app.
Filter libraries by
document
category or
associated
metadata.
Browse straight
from related
customer,
employee or
project record
Find
Documents are
stored securely
in the cloud, in
the
appropriate
library with
appropriate
access
permissions
and sharing
rights
Store
Upload
documents via
the simple web
interface or using
our Outlook
integration tool.
Choose
document type
and apply
relevant
metadata
File

8. Powerful Search
Use SharePoint’s powerful search capabilities to return
results from anywhere in your management system.
Use intuitive search terms and easily browse and filter
results to pinpoint the information you need, quickly
• Providing fast access to all
documents and searching by
document type, related
subject or associated
metadata
• Quickly sifting through large
collections of information
• See related results from
multiple lists and libraries
Great for:
Search all content;
title, author, client
name, document copy,
associated metadata
Filter results
Feature rich previews to
help pinpoint the content
you’re looking for

9. Future Enhancements: Automate Business Processes
ISAAC help improve business process.
Further development of your document management systems
can streamline workflows and increase efficiency and
consistency.
Trigger creation of business tasks, notification emails or approval
requests, following creation of new documents or a change in
document status.
• Managing document
related tasks
• Automating
notifications and
alerts.
• Improving business
process and reducing
unnecessary effort
and confusion.
Great for:
Invoice Received
•File invoice in
appropriate
library,
specifying
payment due
date etc
Request Payment
Approval
•Payment
approval task
added to
finance team
task list
Invoice Marked as
Paid
•Automated
remittance
notification
sent to supplier
Example: Invoice processing