Many businesses do not fully know what documentation they hold or which documents may contain personal identifiable data. Scan & Deliver from Scan House is a service that digitises your documents and processes them to provide you with an accurate report on the documentation you hold. Scan & Deliver, The start of your GDPR journey.

1. Everything under one roof for PaperLite operations
We provide paper digitisation with an innovative solution for search,
retrieve & view of scanned documents plus content discovery and
redaction services, all delivered online to our customers
Contact us for more information
Tel: 0330 223 2277 or info@scanhouse.co.uk

2. If you’ve ever despaired of actually becoming ‘paper-light‘- of finding a solution
for your records, documents and data management that actually works, is
affordable and innovative - then here is a uniquely integrated solution that is
proven in practice. Fully audited, trackable, accountable paper digitisation…

3. Complete vertically integrated service delivery
from paper to screen.
A single technology platform for the management
and tracking of physical assets at every stage in the
digitisation process through paper collection,
scanning and straight into the presentation of
digitised documents online and on-screen to
authorised users

4. Inventory preparation and management of your documents before,
during and after the digitisation process:
• Tracked at each & every stage to support adherence to BS100008
with full audit trail for a demonstrable duty of care.
• Traceability provides full visibility via online access for
customers to their complete document inventory

5. Every item is tracked from the delivery vehicles into our digitisation operations
• We provide storage of original documents within our highly secure warehouse with
complete tracking & auditing. And can securely destroy the documents onsite as well
as manage data retention policies so information held is in alignment with company
policy
• Our industry-leading approach ensures our customers most precious paper-based
materials are made physically and intellectually secure while the information they
contain is made accessible to the people who need it.

6. Complete customer request management to support adherence to BS100008 with
Quality Assurance of processed images
• We scan documents into digital files using state-of-the-art data capture equipment and
document imaging processes, to any file type
• Once created, the image is indexed using the latest software technology where
appropriate or hand keyed. And we can generate content searchable PDF files using
powerful OCR.
• Your digital documents can then be securely accessed, shared and searched by
authorised users anytime, anywhere using our online document management or
delivered into your own systems

7. Our PaperLite PDF online service provides instant searching, finding, filtering and
reporting plus automated alerting, auditing and monitoring not to mention metadata
management and document expiry & version control – everything needed and
immediately to hand to enable real data, document & record management.
From the receipt of all kinds of paperwork, our PaperLite PDF service delivers record &
document management solutions for departments - like Finance, HR, IT, Production,
Engineering, Sales/Marketing - right through to enterprise-wide records, documents & data
unification and management.

8. Scan & deliver
Document Capture & Scanning
Scan & display
Document Search, Retrieval & View
Scan & discover
Content Identification & Compliance
Everything under one roof for PaperLite operations

9. Scan & Deliver
Document Capture & Scanning
We convert paper documents into digital files using state-of-the-art data capture
equipment and imaging processes.
Once created, the image is indexed (i.e. metadata is extracted) using the latest
software technology where appropriate or hand keyed, matching the data to a
customer data base where appropriate. OCR can also be applied to enable text
content searching.
The scanned documents and their indexed information (metadata) can then be
delivered to the customer in a variety of formats for local access via any document
sharing or management system as the customer prefers.

10. Scan & Display
Document Search, Retrieval & View
Once scanned, documents can be delivered to you or automatically stored within
PaperLite PDF, our online document management system.
PaperLite PDF is a secure web service based solution (works under a web browser
securely across the network and/or internet).
Uniquely, it is based on an innovative architecture of ‘metadata’ and ‘content search’
rather than traditional and cumbersome file plans or unwieldy folder hierarchies (e.g.
shared drives) as with other, less efficient document or file management approaches.

11. Scan & Discover
Content Identification & Compliance services
Once you have scanned your documents there’s a lot more that can be achieved.
Because using the most advanced technologies, tools and techniques (Content
Analytics) we can automate the discovery of specific text within any scanned
document for whatever your purpose.
To automatically capture document categories or descriptions (metadata capture) -
or to identify and manage text that needs to be deleted or anonymised (text
redaction) – or to comply with legal requirements like data protection (GDPR
discovery & management).
So no more hidden paper risk – just automated text discovery and management.

12. PaperLite PDF
Search, Retrieve & View PDF documents instantly online
PaperLite PDF is an innovative, affordable and complete solution for online viewing of PDF
documents. With a powerful Search Portal and built-in PDF Viewer, PaperLite PDF provides an
easy-to-use and engaging experience to every user and peace-of-mind to every organisation
wanting an elegant yet economic solution to their document management. PaperLite PDF is a web
service based solution which works under any standard web browser securely across your
network and the internet.

13. PaperLite PDF
Powerful search, find & retrieve
The PaperLite PDF Search Portal provides an Instant Search (‘google-like’) function as well as an
Advanced Find to enable users to directly and quickly access the PDF documents they want.
Users can search, find, filter & retrieve PDF documents via metadata (document classifications,
categories & descriptive labelling) and/or full text content search, and also via information fed into
the system from other customer data sources.
There is also a Custom Search function so users can easily create and then store more complex
searches using metadata terms and Boolean operators (And, Or, And Not and Or Not) so they can
rerun them in the future.

14. PaperLite PDF
Powerful PDF viewing online
The PaperLite PDF Viewer provides a fast, engaging user experience:
 Full screen display of a PDF document
 Displays thumbnails of all pages in a PDF document
 Word search within the document with hit highlighting
 Next/Previous click though the document
 Zoom within a page
 Print, Download locally
 No need for any other PDF software

15. PaperLite PDF
Search across multiple PDFs to find & view the ones you want:
 You can search across multiple PDFs by their metadata
 Metadata of any kind can be assigned to a PDF – classifications, categories, descriptive
labelling – whatever is most appropriate
 If the file names are meaningful, they can be used as metadata – but if they’re not, it
doesn’t constrain you because other (meaningful) metadata can be applied
 You can compare results to choose the most relevant PDF(s) for your purpose

16. PaperLite PDF
Search across and within multiple PDFs to find & view the ones you want:
 You can search across multiple PDFs by their text content
 You can search by any word or phrase that might exist in the PDFs
 In the search results, you can see instances of the word or phrase in context without having to
open each PDF individually (abstracts)
 You can compare results to choose the most relevant PDF(s) for your purpose
 In opening a PDF, each instance of the word or phrase is then automatically listed within the
chosen PDF (hit highlighting)

17. PaperLite PDF
Secure Access Management
Fully granular security is provided as standard:
 Secure user login
 Complete user password (change/forgotten password, email confirmation)
 Extensive user access management provides the ability to securely manage who sees what
content
 Complete record, document and data security ensures system integrity and resilience
 An ‘every action is audited’ approach ensures control & traceability for compliance with all
standards and guidelines

18. Everything under one roof for PaperLite operations
We provide paper digitisation with an innovative solution for search,
retrieve & view of scanned documents plus content discovery and
redaction services, all delivered online to our customers
Tel: 0330 223 2277 or Email: info@scanhouse.co.uk