Introduction to Records Management and Compliance in Office 365Noorez Khamis
This session is an introductory session geared towards IT Pro's and Business Users who are interested in how Office 365 can facilitate their Records Management and Security Compliance needs. Microsoft Office 365 has been built from the ground up with concepts of security and data usage compliance in order to meet your organization's legal, regulatory, and technical requirements. Setting up policies and enabling services to meet your Records Management needs throughout the various capabilities of Office 365 (SharePoint Online, Exchange Online, etc...) will be covered in this session.
• Provides theoretical background on records management
• Starts from the business challenges, then uses SharePoint to address them
• Relates SharePoint records management to standards like ISO 15489
• Build a working end-to-end solution
• Shows how enhance RM functionality by using out-of-the-box features
SharePoint 2013 as a Records Management Platform - SharePoint Fest NYC 2014Ryan McIntyre
Platform changes in SharePoint 2010 provided true records management capabilities to companies that rely on SharePoint for their document management and collaboration needs. SharePoint 2013 Online and Server builds upon this success with additional capabilities and features. Among other improvements we’ll be looking at in this session, the eDiscovery and hold capabilities have been greatly improved utilizing a new search engine and many platform features are simpler to use. Come learn about the record management capabilities in SharePoint 2013, see how to utilize them properly, and hear real success stories.
Introduction to Records Management and Compliance in Office 365Noorez Khamis
This session is an introductory session geared towards IT Pro's and Business Users who are interested in how Office 365 can facilitate their Records Management and Security Compliance needs. Microsoft Office 365 has been built from the ground up with concepts of security and data usage compliance in order to meet your organization's legal, regulatory, and technical requirements. Setting up policies and enabling services to meet your Records Management needs throughout the various capabilities of Office 365 (SharePoint Online, Exchange Online, etc...) will be covered in this session.
• Provides theoretical background on records management
• Starts from the business challenges, then uses SharePoint to address them
• Relates SharePoint records management to standards like ISO 15489
• Build a working end-to-end solution
• Shows how enhance RM functionality by using out-of-the-box features
SharePoint 2013 as a Records Management Platform - SharePoint Fest NYC 2014Ryan McIntyre
Platform changes in SharePoint 2010 provided true records management capabilities to companies that rely on SharePoint for their document management and collaboration needs. SharePoint 2013 Online and Server builds upon this success with additional capabilities and features. Among other improvements we’ll be looking at in this session, the eDiscovery and hold capabilities have been greatly improved utilizing a new search engine and many platform features are simpler to use. Come learn about the record management capabilities in SharePoint 2013, see how to utilize them properly, and hear real success stories.
Information and Records Management in SharePoint - An In-depth ReviewSimon Rawson
In this presentation, Simon covers the EDRM functions of SharePoint 2010/13 and regulatory requirements for Records Management. Suzette covers the National Archives of Australia (NAA) Information Checkup 2.0 and how Australian Government agencies can use it as a self-check tool.
The presentation was originally developed as a hands on training course for Synergy Corporate Technologies where it formed one of the modules of the 5-day SharePoint 2010 Administration course.
This version of the presentation has been updated to include the new EDRM functions available in SharePoint 2013.
The presentation goes into considerable depth about the EDRM functions in SharePoint – and therefore this is not a light read!
aOS Bangalore-all about documents o365 06/04/2017Sébastien Paulet
Which application from O365 offer to use for which usage around document? What are the real SharePoint capabilities as a DMS?
Slidedeck used for aOS Bangalore event 06/04/2017
Understanding Records Management in Office 365RecordPoint
The world of SharePoint compliance and records management became more complicated as we moved to Office 365. Instead of records centers, we have labels, and it can be difficult to understand how exactly to stay in compliance. In this session, we will review the compliance features in Office 365, including Advanced Data Governance, Labels, and Retention Policies. We will then compare these features against common records management and compliance business requirements to see how they stack up.
All about document management in O365 as presented in Mumbai for aOS India tour 04 April 2017.
Which application in O365 to use according to which usage? What are the real capabilities of SharePoint as a DMS ? How to manage limitations?
aOS Dublin - All about documents in O365 03/2017Sébastien Paulet
My slides as used during aOS event in Dublin 15 March 2017.
Understanding which tool from O365 to use which kind of document. Understanding what are the real capabilities of SharePoint as a DMS (document management system)
10 Things You'll Need to Succeed with Information Governance and SharePointRecordLion
This educational presentation discusses not only Information Governance surrounding SharePoint Environments, but expanding beyond to other platforms in your organization.
Extended ecm for office 365 overview and roadmapOpenText
OpenText Extended ECM connects Microsoft Office 365 with critical enterprise information, providing users with a 360-degree view of important client data—regardless of where it resides—so they gain valuable insight into business processes and can improve their productivity.
Managed metadata is a hierarchical collection of centrally managed terms that you can define, and then use as attributes for items in SharePoint Server 2013.
SharePoint Saturday Toronto - Going Meta – How to Use Metadata in SharePoint ...Concept Searching, Inc
This session introduces metadata and its full use in SharePoint, both on-premises and Online. It explores best practices on how meaningful metadata can save time and money, improve user experience, and determine the overall success of collaboration and document management.
Robert Piddocke – with over a decade of experience in SharePoint, passionate about information management, and the author of two books on SharePoint Search – discusses business values and considerations involved when determining how to govern information in SharePoint and SharePoint Online.
Learn how going meta helps transcend typical metadata use, and understand how to realize the potential of intelligent content in context.
This session introduces metadata and its full use in SharePoint, both on-premises and Online. It explores best practices on how meaningful metadata can save time and money, improve user experience, and determine the overall success of collaboration and document management.
Robert Piddocke – with over a decade of experience in SharePoint, passionate about information management, and the author of two books on SharePoint Search – discusses business values and considerations involved when determining how to govern information in SharePoint and SharePoint Online.
Learn how going meta helps transcend typical metadata use, and understand how to realize the potential of intelligent content in context.
IRMS UG Principles of Retention in Microsoft 365Joanne Klein
There's only 4 of them, but they're important. Really important.
This session will talk about why it's essential for Records Managers and Information Management teams to have an authoritative understanding of the principles. They inform the retention and deletion processes and actions which are the technical underpinning of your Information Governance/Records Management (IG/RM) implementation. This is what ultimately determines the retention and deletion actions taken on each piece of content.
Understanding the principles of retention is an important prerequisite to a holistic IG/RM design and implementation. It can help ensure you are deleting content when you no longer need/require it and retaining content for as long as you are required to meet your corporate governance requirements and your legal, business, and regulatory obligations.
Empowering Teamwork with Mobile and Intelligent Intranet with SharePointDavid J Rosenthal
The real value of collaboration comes to life only when it’s integrated with the tools people use to communicate, create and collaborate such as Microsoft Office.
It needs to be accessible anywhere and anytime from the multiple devices that people use in their personal and professional life
It needs to be open, familiar, and transparent
It needs to be simple, easy to use, and backed by enterprise-grade IT control, security and compliance
That’s why SharePoint Online which is part of the Office 365 suite brings this together for all users.
SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. Flexible management options ensure that you still retain the control you need to meet the compliance requirements of your organization. You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite, where you can also get access to Exchange, Skype for Business, the Office clients, and web apps.
Information and Records Management in SharePoint - An In-depth ReviewSimon Rawson
In this presentation, Simon covers the EDRM functions of SharePoint 2010/13 and regulatory requirements for Records Management. Suzette covers the National Archives of Australia (NAA) Information Checkup 2.0 and how Australian Government agencies can use it as a self-check tool.
The presentation was originally developed as a hands on training course for Synergy Corporate Technologies where it formed one of the modules of the 5-day SharePoint 2010 Administration course.
This version of the presentation has been updated to include the new EDRM functions available in SharePoint 2013.
The presentation goes into considerable depth about the EDRM functions in SharePoint – and therefore this is not a light read!
aOS Bangalore-all about documents o365 06/04/2017Sébastien Paulet
Which application from O365 offer to use for which usage around document? What are the real SharePoint capabilities as a DMS?
Slidedeck used for aOS Bangalore event 06/04/2017
Understanding Records Management in Office 365RecordPoint
The world of SharePoint compliance and records management became more complicated as we moved to Office 365. Instead of records centers, we have labels, and it can be difficult to understand how exactly to stay in compliance. In this session, we will review the compliance features in Office 365, including Advanced Data Governance, Labels, and Retention Policies. We will then compare these features against common records management and compliance business requirements to see how they stack up.
All about document management in O365 as presented in Mumbai for aOS India tour 04 April 2017.
Which application in O365 to use according to which usage? What are the real capabilities of SharePoint as a DMS ? How to manage limitations?
aOS Dublin - All about documents in O365 03/2017Sébastien Paulet
My slides as used during aOS event in Dublin 15 March 2017.
Understanding which tool from O365 to use which kind of document. Understanding what are the real capabilities of SharePoint as a DMS (document management system)
10 Things You'll Need to Succeed with Information Governance and SharePointRecordLion
This educational presentation discusses not only Information Governance surrounding SharePoint Environments, but expanding beyond to other platforms in your organization.
Extended ecm for office 365 overview and roadmapOpenText
OpenText Extended ECM connects Microsoft Office 365 with critical enterprise information, providing users with a 360-degree view of important client data—regardless of where it resides—so they gain valuable insight into business processes and can improve their productivity.
Managed metadata is a hierarchical collection of centrally managed terms that you can define, and then use as attributes for items in SharePoint Server 2013.
SharePoint Saturday Toronto - Going Meta – How to Use Metadata in SharePoint ...Concept Searching, Inc
This session introduces metadata and its full use in SharePoint, both on-premises and Online. It explores best practices on how meaningful metadata can save time and money, improve user experience, and determine the overall success of collaboration and document management.
Robert Piddocke – with over a decade of experience in SharePoint, passionate about information management, and the author of two books on SharePoint Search – discusses business values and considerations involved when determining how to govern information in SharePoint and SharePoint Online.
Learn how going meta helps transcend typical metadata use, and understand how to realize the potential of intelligent content in context.
This session introduces metadata and its full use in SharePoint, both on-premises and Online. It explores best practices on how meaningful metadata can save time and money, improve user experience, and determine the overall success of collaboration and document management.
Robert Piddocke – with over a decade of experience in SharePoint, passionate about information management, and the author of two books on SharePoint Search – discusses business values and considerations involved when determining how to govern information in SharePoint and SharePoint Online.
Learn how going meta helps transcend typical metadata use, and understand how to realize the potential of intelligent content in context.
IRMS UG Principles of Retention in Microsoft 365Joanne Klein
There's only 4 of them, but they're important. Really important.
This session will talk about why it's essential for Records Managers and Information Management teams to have an authoritative understanding of the principles. They inform the retention and deletion processes and actions which are the technical underpinning of your Information Governance/Records Management (IG/RM) implementation. This is what ultimately determines the retention and deletion actions taken on each piece of content.
Understanding the principles of retention is an important prerequisite to a holistic IG/RM design and implementation. It can help ensure you are deleting content when you no longer need/require it and retaining content for as long as you are required to meet your corporate governance requirements and your legal, business, and regulatory obligations.
Empowering Teamwork with Mobile and Intelligent Intranet with SharePointDavid J Rosenthal
The real value of collaboration comes to life only when it’s integrated with the tools people use to communicate, create and collaborate such as Microsoft Office.
It needs to be accessible anywhere and anytime from the multiple devices that people use in their personal and professional life
It needs to be open, familiar, and transparent
It needs to be simple, easy to use, and backed by enterprise-grade IT control, security and compliance
That’s why SharePoint Online which is part of the Office 365 suite brings this together for all users.
SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. Flexible management options ensure that you still retain the control you need to meet the compliance requirements of your organization. You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite, where you can also get access to Exchange, Skype for Business, the Office clients, and web apps.
SharePoint 2013 Governance Planning - SharePoint governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals.
Content services to capture and scale your expertise
SharePoint Syntex uses advanced AI and machine teaching to amplify human expertise, automate content processing, and transform content into knowledge.
Content understanding
Create AI models that capture expertise to classify and extract information and automatically apply metadata.
Capture expertise with AI
Build no-code AI models that teach the cloud to read content the way you do.
Enrich content and metadata
Find key facts in your content to improve search and teamwork.
Content processing
Automate the capture, ingestion, and categorization of content and streamline content-centric processes.
Automatically classify content
Use advanced AI in SharePoint Syntex to capture and tag structured and unstructured content.
Streamline content processes
Integrate with Power Automate to build workflows that leverage extracted metadata.
Content compliance
Connect and manage content to improve security and compliance.
Integrate content across systems
Connect SharePoint Syntex to content inside and outside Microsoft 365.
Protect and manage content
Enforce security and compliance policies with automatically applied sensitivity and retention labels.
The Information Governance Headache - SharePoint ECMGareth Fisher
Extending the capabilities of SharePoint with a robust ECM Platform. Webinar is given with SharePoint 2010/2013 and OpenText Content Server with the Application Governance and Archiving tool.
You have adopted Microsoft SharePoint in your organization and have end users requesting tools and applications in SharePoint. Is SharePoint really the solution? Now you need the ‘SharePoint Person’! That is the person who is the solution architect, information architect, infrastructure architect, administrator, developer and support analyst all rolled into one. What technical skills will that person or team need to have to be successful in building and supporting SharePoint Solutions. You will learn the types of SharePoint requests that can be received from end users based on a decade of experience in building SharePoint solutions, and link them to the skillets that are required by your SharePoint team. You will also understand the skills required to support and maintain an effective Microsoft SharePoint environment.
Getting started with with SharePoint SyntexDrew Madelung
SharePoint Syntex brings advanced content services solutions into your existing SharePoint environment but is it something that will help you? In this session we will go through what SharePoint Syntex is, how it works, and why it could be an important part of your enterprise in Microsoft 365.
SharePoint Governance: stories, myths, legends and real lifeToni Frankola
SharePoint governance starts with a 600-page document. At our 30-person company, we need a 40-person SharePoint Governance committee, and nobody can determine why a housekeeper has access to the governance document.
Have you heard this type of statement? We most certainly have. In this session, Toni will bust myths like these by providing a workable approach to SharePoint governance in small and large enterprises. We will talk about setting policies as well as what makes sense and what doesn’t. We will break down the governance plan and examine its pieces. Most importantly, we will talk about implementing these policies based on real-life use cases, where no one reads 600-page documents.
Session highlights:
- Developing a workable governance plan
- Setting realistic governance policies
- Automatizing policies implementation
14 Tips for Planning ECM Content Migration to SharePointJoel Oleson
• Is your organization using any Enterprise Content Management systems besides SharePoint?
• Has your current ECM system been deprecated or require an expensive annual maintenance contract?
• Does your firm already use Microsoft SharePoint as an intranet/collaboration portal?
• Would you like to leverage the cutting edge ECM and taxonomy features in SharePoint 2010 or 2013?
If so, it may be time to migrate your scanned and other transactional documents from your legacy ECM system to SharePoint, and take advantage of innovative ECM and taxonomy features available in this powerful platform.
Top industry experts and influencers Joel Oleson and Tom Castiglia from Hershey Technologies will explain best practices to plan and implement a successful ECM content migration to Microsoft SharePoint. Join us on June 4th to learn about:
• Using ECM and taxonomy related features in SharePoint 2010 and 2013
• Reasons to migrate content to SharePoint (as well as reasons not to migrate!)
• Best practices for ECM architecture in SharePoint including security, taxonomy and governance
• 14 specific tips for planning your migration from any ECM system to SharePoint
Rencore Webinar: Understanding EU GDPR from an Office 365 perspective with Pa...Rencore
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Moreover, see a sample project, based on SharePoint Online, that you can use as a starter kit to satisfy the GDPR basic requirements.
Paolo Pialorsi, Microsoft Certified Master in SharePoint, MVP and SharePoint PnP Core Team Member, joined us in this webinar to talk about how GDPR is affecting your Office 365.
An Overview of SharePoint 2016, Hybrid Deployments, Teams, The Office Graph, PowerApps and Flow.
Output from our recent Executive Briefing where we focused on the Microsoft platform. We provide an overview of:
SharePoint 2016
Migration Paths
Hybrid Cloud Deployments of SharePoint
Microsoft Teams
The Office Graph
Microsoft PowerApps & Power BI
Microsoft Flow
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3. Compliance Vision
Empower the User Enable the
Compliance Officer
In Place and Extensible
Easy for IT
Exchange, SharePoint, Windows
Outlook, Word, PowerPoint,
SharePoint, Mobile Apps
Exchange, SharePoint, Lync,
and File Shares
Exchange, SharePoint
5. Compliance built in, not bolt on
Index or ingest to extend
Unify compliance experience across the suite
Bloomberg
Immutable
SharePoint
Immutable
Exchange Lync
3rd Party
Archives
Compliance
DeleteDiscoverArchive EncryptAudit DLP Preserve
…
Exchange
SharePoint
Others
Archive
Records Management
& Compliance
Traditional Compliance
6. 99.98%
Availability history for last 4 months
Office 365: The Bank for Your Data
SizeTenants
1TB SiteCollections
More SharePoint storage coming soon
∞
7. Store data for business and compliance needs
Exchange In-Place Archive SharePoint Records Center
Outlook OWA
Retain folder hierarchy
13. Compliance Vision
Empower the User Enable the
Compliance Officer
In Place and Extensible
Easy for IT
Exchange, SharePoint, Windows
Outlook, Word, PowerPoint,
SharePoint, Mobile Apps
Exchange, SharePoint, Lync,
and File Shares
Exchange, SharePoint
15. Microsoft Records Center Architecture
Microsoft Corpnet
On-Premise Corporate Records
SharePoint 2010 with URM
200 TB
O365 Microsoft Tenant
SharePoint Online 2013
1 TB + Growing200 TB
16. Records Architecture
Records CenterIn Place or Hybrid
Site Content Transfer Records Submission
Site (Collaboration or
Work Site, Long term)
Records sent to Record
Center on Site Close
In Place Records Records Disposed in Site Physical RM - Accutrac
Unified Retention Policies with Content Type Hub
Document Imaging
17. Content Types for Information Policies
• Step 1: Setup Term Store
• Step 2: Setup Content Types
• Step 3: Setup Record Libraries
• Step 4: Setup Content Organizer Rules
Record Libraries
(64 Record Libraries for
each Content Type)
Term Store
(Records Management
business category terms)
Content Types
(64 Content Types based
on Retention Policies)
Content
Organizer Rules
(64 rules for each Content
Type)
Records
Center
18. Logical Architecture
Decision Factors
• Disaster Recovery Plan
• Content Database Limitations
• Content Types
Multiple Site Collections per Content
Type at 250GB
64 Retention Categories = 64 Content
Types
Metadata Fields
Information Management Policies
Retention Schedule/Policies
Disposition Workflows
Web application: Records Center
RC1 RC2 RC3
http://recordscenter
Database settings:
§ Target size per database = 250 gigabytes (GB)
Managed
Metadata
IIS Web Site—“SharePoint Web Services”
Enterprise
Shared Services
Business Data
Connectivity
Search User Profile
Web
Analytics
Excel
Services
Application
Application pool
Default group
19. Microsoft SharePoint Implementation
The Discovery & Collaboration Team empowers effective business collaboration by delivering real-time
information experiences
Empower the Business
10M
SEARCH
QUERIES PER
MONTH
21K
APPS FOR
WORK USERS
IN 102
COUNTRIES
80K YAMMER USERS 50K PERSONAL
SITES ON O365
180K ON PREM SITES
Company Hub
Collaboration Best
Practices
Team and Portal Sites
to O365
App Lifecycle
Framework
Integrated Social
Tools
Device Independent
Experiences
Enterprise Search
Experience
Major First & Best
Program
Create modern
experiences
Provide product
marketplaces
Deliver a
common platform
Connect people
to others
& information
20. WHAT PEOPLE
ARE SAYING
Records Management in Microsoft
SharePoint
Microsoft SharePoint provides
some great features to enable
these processes, and it provides
enterprises with the appropriate
controls for the data and
documents that they declare to
be corporate records.
Antonio Maio, Microsoft SharePoint Server MVP
and senior product manager at TITUS in Ottawa,
Ontario.
Microsoft SharePoint Muscles Into The Records
Management Market
…Microsoft's effective overall
SharePoint strategy and active
participation from key Microsoft
partners, move Microsoft into the top
spot for 2010 records management
adoption.
By Brian W. Hill, Forrester Research
22. IT Infrastructure Snapshot
22
Engagement Process / Architecture & Consulting
Shared Services
Self-service Utility
200,000+ Regional MySites,
Collaboration, Team &
Divisional sites
Custom / Managed Portals
Corporate & Business Unit Portals (Shared & Dedicated)
Custom SharePoint with MSIT Platform capabilities
My (Personal)
HR
Library
Finance
Legal
IT
Sales
Video
Microsoft Web (MSW)
Company Portal
Shared Extranet
Search (FAST)
Platform Solutions
Extranet
Exec Presentations
Finance - LOB
Extranet Gold
Portals
People (UPA/UPRE) Social Taxonomy (MMS)
Analytics
(WebTrends, SP)
Records Center
Team
My Personal
23. Microsoft Data Volume for Electronic Records
Data Entry= 1,786 entries/wk (59hrs)
Immigration documents received = 734/wk (19hrs)
24. Data Volumes for Physical
Current boxes in storage = 105,745
Current active physical records = approximately 2M
26. Hybrid Strategy Considerations
• Can you simply search and discover information in
one interface
• Consume information stored on premise or in the
cloud with any device?
• Can I apply record retention policies to both places?
• Does AD sync & cross domain authentication work?
• How can we sync user profiles and metadata?
• Can I setup a scalable record center farm architecture
on O365?
• What about my physical records architecture?
30. Keep important documents organized so they are easier to find and
clean up content that is no longer needed or on hold
Use eDiscovery Center or In-Place Records to manage document
lifecycle and holdFlexibility
Order
Easy
eDiscovery & Record Center
31. IRM (RMS)
Prevents sensitive information from being printed,
forwarded, or copied by unauthorized people inside the
organization
S/MIME Sign and encrypt messages to users using certificates
Office 365
Message
Encryption
Encrypt messages to any SMTP address
Dynamic workplace
Historically, business have been focused on differentiation through driving efficiency (Ford; Japan).
Increasingly, business success will be determined by how quickly businesses can do something differently. Work fast, fail and learn. Quicker cycles
Physical and technical boundaries changing. Increased transparency and speed of information flow changing due to social. Coming to enterprise
According to Peter Drucker: “The greatest management achievement in the 20th century was the 50-fold improvement in productivity of the factory worker. The biggest challenge we face today is to increase the productivity of the knowledge worker in a similar fashion.”
Making Sense of it all
In 2020 one prediction is that the world will generate 35 times the data that was generated in 2010.
As digital content continues to explode, visualization becomes more important. So once you have the information you’re looking for, visualization provides an easy way to get at deeper insight.
That’s why we envision a world where Office uses contextual computing to gather, prioritize and put the information you need right at your fingertips.
Merging home and work
The lines between home and work are blurring. Few of us have the luxury of separating our personal and professional lives anymore.
We’re also using more and more devices and we expect to use those devices for both personal and professional activities – more than 50% of us use three or more devices.
Natural Expression
As innovations in touch, gesture and voice recognition make interacting with technology increasingly human, ease of use and scenarios grow exponentially
Technology is rapidly becoming more natural – anticipating what people want and enabling people to interact in natural ways.
Touch is the single biggest breakthrough in the last decade in making interaction more natural.
Natural interaction is ripe for innovation in the near term with voice, gesture, and augmented reality (including sensing information about you and your surroundings).
Responsible Organization
In this new world, we’ll need to enable these great devices and services experiences to users.
But not without sacrificing the importance of privacy, compliance, security
Industry standards: ISO 27001 certification; EU model clauses, HIPPA business associate agreement, FISMA
Respect for data privacy: no advertising, mingling and data portability
Helping IT manage info in their org, e.g. Data Loss Protection and unified e-discovery
Sharing documents is easier than ever before. You can provide external partners and vendors secure access to SharePoint sites or documents without violating the data governance and protection policies set by IT. You can enforce sign-in and set permissions at the document or site level to ensure you can work together with anyone securely.
Think about records. You can use a custom workflow to automate the process, but the more automation, the more strictures you put around your business. A hybrid model, where not everything is automated, seems to work better for us.
Scanning – Psigen allows us to scan documents, pull content type information from the content type hub and managed metadata service, and move records to the appropriate location.
One retention schedule for physical and electronic records
Central search portal that allows people to locate records as needed. Allows search across multiple records centers, since each site collection will have its own record center
Content organizer uses managed metadata and the content type hub to appropriately route and manage records.
Site collections at 250GB; since we were storing critical records, we needed a disaster recovery plan that provided for quick responsiveness. Retention schedules are different ways of managing different types of records; we originally had 1900 retention schedules. Encourage simplification of schedule – we moved to 64 large categories.
For scalability and direct access, we use SQL storage directly. Looked at RBS but felt that SQL was right for us.
Hamburg Port Authority runs the largest port in Germany, and second largest in Europe; 1900 seats; HPA chose to upgrade to Microsoft Office 365 ProPlus to streamline deployment and provide employees the ability work while being mobile in the port.
Japan Airlines deployed Exchange Online to more than 20,000 of its employees.
Midroc Europe, a group of 13 companies and 2,600 employees, deployed Microsoft Office 365 and Office 365 ProPlus.
Tesco, one of the world’s leading retailers, has committed to 475K seats of E3.
Toyota North America rolled out Office 365 to 14,000 employees last spring, and they’ll soon make it available to 17,000 more.
The City of Chicago recently chose to move 30,000 employees to Office 365.
In 2010, there was no good way to get emails into SharePoint, but in 2013 we can use site mailboxes.
Custom portals – 200,000 SP site collections and growing. SP on prem and in the cloud – cloud is 20TB and on prem is 60 TB
The number of records just keeps going – now that there’s a system of record, we get more and more data into our system
We were building on prem and then found that we needed to go to the cloud. We are all in. Reality is how we bring it together