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Administration
(Business Professional)
Level 1 Award
Tutor: Michelle Walsh
mwalsh@accross.ac.uk
01254 354413
Induction
 Fire evacuation
 Toilets
 Smoking
 Phone calls / appointments
 Commitment = 7 weeks
 Absences
 Brews – 25p per session
 Questions?
Learning outcomes – Week 4
 LO 1: Be observed whilst welcoming visitors at
the Waterside reception
(WV unit 1.1 – 1.5)
 LO 2: Complete administrative task 3
 LO 3: Complete administrative task 4
Reception - Observation
In pairs or trios if needed, you will be observed
whilst covering our reception area here at
Waterside (30 minutes each pair)
 You are to familiarise yourself with the
paperwork at Reception
 If the phone rings, you need to answer it (A
hand-out is available to guide you)
 If someone comes to reception, you will need to
ask them to sign in and help them with their
enquiry (Paperwork available)
What are you being observed
on?
Turn to page 11 in your workbook and look at your
Visitor’s Log.
 1.1 Welcome visitors and establish the purpose for
their visit
 1.2 Follow organisational procedures for receiving
visitors
 1.3 Answer routine questions
 1.4 Make visitors feel welcome during any period of
waiting
 1.5 Use appropriate tone and language, including
body language, when dealing with visitors
When you are not covering
reception…. ADMIN TASK 3
 You will need to log on to a computer and create a
spread sheet (using excel) to store people’s
information on
 The information will be given to you on a sheet of
paper
 You need to check the document for spelling and
accurate inputting
 Once you have done this you will need to email it
over to me – Send me a PROFESSIONAL email
telling me why your are emailing me, what you are
including and what you would like me to do now.
ADMIN TASK 4
 Log on to your email account
 Send me an email, in reply to the following;
Hello, I have booked tickets for a theatre show
on the 17th of December. I haven’t received my
tickets yet. Please could you send me details of
where the venue is, door opening times and
when the show finishes.
Thank you
Michelle.
Criteria to be assessed: 3.1 Produce routine business documents
using the appropriate communication style
Home work
You needed to…..
 State how treating visitors politely and in
a positive way will benefit an organisation
(WV unit 2.1)
For anyone who is not up to date with their
portfolio/ItsLearning – You MUST ensure
you take your portfolio away and this is
complete by next week. Resources to help
you are on ItsLearning
ANY QUESTIONS SO
FAR
Feedback from Reception Task
Share with each other how it went
DID YOU…..
 LO 1: Be observed whilst welcoming visitors at
the Waterside reception
(WV unit 1.1 – 1.5)
 LO 2: Complete administrative task 3
 LO 3: Complete administrative task 4
Home work
This will be set on ItsLearning
Unit: Creating business documents
LO 2: Know why it is important to use the right
communication style in business documents
You need to;
AC 2.1: Give examples of when to use a formal or
informal communication style
Please write your answer in full sentences and
ensure you have covered both informal and formal
communication styles in your answer.
Remember the dress code for
next week

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Business administration level 1 award pp 5

  • 1. Administration (Business Professional) Level 1 Award Tutor: Michelle Walsh mwalsh@accross.ac.uk 01254 354413
  • 2. Induction  Fire evacuation  Toilets  Smoking  Phone calls / appointments  Commitment = 7 weeks  Absences  Brews – 25p per session  Questions?
  • 3. Learning outcomes – Week 4  LO 1: Be observed whilst welcoming visitors at the Waterside reception (WV unit 1.1 – 1.5)  LO 2: Complete administrative task 3  LO 3: Complete administrative task 4
  • 4. Reception - Observation In pairs or trios if needed, you will be observed whilst covering our reception area here at Waterside (30 minutes each pair)  You are to familiarise yourself with the paperwork at Reception  If the phone rings, you need to answer it (A hand-out is available to guide you)  If someone comes to reception, you will need to ask them to sign in and help them with their enquiry (Paperwork available)
  • 5. What are you being observed on? Turn to page 11 in your workbook and look at your Visitor’s Log.  1.1 Welcome visitors and establish the purpose for their visit  1.2 Follow organisational procedures for receiving visitors  1.3 Answer routine questions  1.4 Make visitors feel welcome during any period of waiting  1.5 Use appropriate tone and language, including body language, when dealing with visitors
  • 6. When you are not covering reception…. ADMIN TASK 3  You will need to log on to a computer and create a spread sheet (using excel) to store people’s information on  The information will be given to you on a sheet of paper  You need to check the document for spelling and accurate inputting  Once you have done this you will need to email it over to me – Send me a PROFESSIONAL email telling me why your are emailing me, what you are including and what you would like me to do now.
  • 7. ADMIN TASK 4  Log on to your email account  Send me an email, in reply to the following; Hello, I have booked tickets for a theatre show on the 17th of December. I haven’t received my tickets yet. Please could you send me details of where the venue is, door opening times and when the show finishes. Thank you Michelle. Criteria to be assessed: 3.1 Produce routine business documents using the appropriate communication style
  • 8. Home work You needed to…..  State how treating visitors politely and in a positive way will benefit an organisation (WV unit 2.1) For anyone who is not up to date with their portfolio/ItsLearning – You MUST ensure you take your portfolio away and this is complete by next week. Resources to help you are on ItsLearning
  • 10.
  • 11. Feedback from Reception Task Share with each other how it went
  • 12. DID YOU…..  LO 1: Be observed whilst welcoming visitors at the Waterside reception (WV unit 1.1 – 1.5)  LO 2: Complete administrative task 3  LO 3: Complete administrative task 4
  • 13. Home work This will be set on ItsLearning Unit: Creating business documents LO 2: Know why it is important to use the right communication style in business documents You need to; AC 2.1: Give examples of when to use a formal or informal communication style Please write your answer in full sentences and ensure you have covered both informal and formal communication styles in your answer.
  • 14. Remember the dress code for next week