This document outlines the learning objectives and topics to be covered in a session on managing information and creating business documents. It includes an induction with attendance policies and a discussion of types of business information, systems for storage and retrieval, and legal requirements. Creating documents is also addressed, covering tone, images, corporate identity, data protection, version control, and security. Students are instructed to complete tasks in groups and take notes to help with an upcoming assignment.

1. NCFE Principles of Business
Administration
Level 2 Certificate
Waterside
Tutor: Michelle Walsh
mwalsh@accross.ac.uk
01254 354413

2. Induction
⦿ Fire evacuation
⦿ Toilets
⦿ Smoking
⦿ Phone calls / appointments
⦿ Commitment = 70%
⦿ Absences – To be reported
⦿ Brews – 25p per session
⦿ Questions?

3. Learning objectives – Session 4
Unit 23. Understand how information is managed in business organisations
You need to:
3.1 Describe the types of information found in business organisations
3.2 Explain the need for safe storage and efficient retrieval of information
3.3 Describe the features of different types of systems used for storage and retrieval of
information
3.4 Describe the legal requirements for storing business information
4. Understand the essential requirements of business documents
You need to:
4.1 Explain the requirements for language, tone, image and presentation for different
documents
4.2 Explain how to integrate images into documents
4.3 Describe how corporate identity impacts upon document production
4.4 Explain the requirements of data protection, copyright and intellectual property
legislation relating to document production
4.5 Describe organisational procedures for version control
4.6 Describe security requirements relating to document production

4. LO 3. Understand how information
is managed in business
organisations
In small groups – discussion/research activity to
find appropriate answers (notes) for;
1. 3.1 Describe the types of information found in
business organisations
Types of information may include:
• physical (letters, paperwork, manuals)
• electronic (email, files, reports)
Be specific about the information contained.
Take notes to help you with your assignment

5. 3.2 Explain (WHY?) the need for safe storage
and efficient retrieval of information
3.3 Describe the features of different types of
systems used for storage and retrieval of
information (Research)
systems used for storage may include:
⦿ physical (filing, indexing)
⦿ electronic (computer applications, file-sharing)

6. ⦿ 4.1 Explain the requirements for language, tone,
image and presentation for different documents
Think about your audience, think about the company
standards
⦿ 4.2 Explain how to integrate images into
documents
This should be step by step how to do it and may
include an example to show. What should you consider
when using images?
LO 4. Understand the essential
requirements of business documents

7. 4.3 Describe how corporate identity
impacts upon document production
⦿ If everything needs to have corporate logo,
colours, uniformed standard – What is the impact
on producing documents?
⦿ Think about the time it takes, other departments
you would need to involve and other things to
take in to consideration.

8. 15 MINS

9. 4.4 Explain the requirements of data
protection, copyright and intellectual
property legislation relating to
document production
⦿ Think about your response for the earlier, similar
criteria – This needs to relate to document
production.

10. 4.5 Describe organisational
procedures for version control
⦿ You covered version control in AC 1.4
⦿ This criteria would now like you to describe the
procedures in an organisation for version control
⦿ This is of course a fictional company but needs to
be a realistic procedure.

11. 4.6 Describe security requirements relating to
document production
You have already covered what Data Protection is…
Security requirements may include reference to
business sensitive information in addition to data
protection of customer details

12. Learning outcomes – Session 5
DID YOU……?
3. Understand how information is managed in business organisations
You need to:
3.1 Describe the types of information found in business organisations
3.2 Explain the need for safe storage and efficient retrieval of information
3.3 Describe the features of different types of systems used for storage and
retrieval of information
3.4 Describe the legal requirements for storing business information
4. Understand the essential requirements of business documents
You need to:
4.1 Explain the requirements for language, tone, image and presentation for
different documents
4.2 Explain how to integrate images into documents
4.3 Describe how corporate identity impacts upon document production
4.4 Explain the requirements of data protection, copyright and intellectual
property legislation relating to document production
4.5 Describe organisational procedures for version control
4.6 Describe security requirements relating to document production

13. Unit 2 Assignment
Complete Unit 2 assignment – The
assignment is due to be completed by
13/12/2016
Please remember there are plenty of
resources on ItsLearning for you to expand
your knowledge.
Do not just type up your notes, these are just
to give you an idea and to get you started.

14. Any questions?

15. Next week…..
Unit 03 Understand communication in a
business environment
⦿ LO 1. Understand the requirements of written
and verbal business communication
Unit 04 Understand employer organisations
⦿ LO 1. Understand organisational structures
⦿ LO 2. Understand the organisational environment