Collection development is the process of systematically building library collections to meet user needs. It involves assessing user needs, evaluating existing collections, determining selection policies, coordinating item selection, and re-evaluating collections. The main activities include developing collection development policies, managing budgets, selecting appropriate materials in various formats, and acquiring materials through various modes like purchase, gifts, or exchanges. Effective collection development is important for tailoring acquisitions to available funds and enriching library collections to address the issues of information explosion. It remains a continuous cycle as long as the library exists with the basic focus on meeting the information needs of its community.

1. Presented to: Dr. Haroon Idrees
Presented by: Muhammad Tufail Khan
Aneela Zahid
Theoretical Foundation of Library Science
MPhil in Library & Information Science

2.  Historical Background
 Collection Management (CM)
 Collection Development (CD)
 Importance Of Collection Development
 Types of Collection Development
 Process of Collection Development
 Process of Traditional Collection Development
 Process of Electronic Collection Development
 Functions of Collection Development
 CD Policy Statement
 Budget and Finances

3.  Developing Collection
 Selection Steps
 Evaluation & Assessment Criteria
 Decision to Purchase
 Modes of Acquisition
 Who Should Select?
 Responsibilities of Collection Development Librarian
 Reference
 Conclusion
 Questions & Answers Session

5. Selection of materials for libraries has been around as long as
libraries have. The origin of CD and CM can be traced to theories of
selection. Collection development came into wide use in 1960s
while replacing the word “Selection”. It covers several activities
related to development of library collection that includes
o Selection,
o Determination and coordination of selection policy,
o Assessment of the need of Users,
o Collection need studies,
o Collection analysis,
o Budget management,
o Identification of needs
o Planning for resource sharing etc…

6. In 1980 the term “Collection Management” was proposed as an
umbrella term under which Collection Development was to be
subsumed in this context CM includes
◦ Collection Development
◦ Decision about weeding
◦ Storage
◦ Preservation
It is a process which deals with
◦ Process of information gathering
◦ Communicating (Communication)
◦ Coordination
◦ Policy formulation
◦ Evaluation and planning
◦ Collection development is basically a part of Collection management
which deals with acquisition of materials.

7. Collection development is the process of acquiring books/
documents and non-print media needed to satisfy request for the
information needs and to attain systems objectives.
“Collection Development is a term representing the process of
systematically building library collections to serve study,
teaching, research and other needs of library users”.
Activities included
 Assessing the users need
 Evaluating the present collection
 Determining selection policy
 Coordinating selection of items
 Re-evaluating
 Preserving
 Planning for resource sharing.

8. Library
staff
Academic
staff
User’s Analysis
Selection Policies
Acquisition Policies
Resource Sharing
Weeding
Collection Evaluation

9.  Effective selection for tailoring acquisitions to available
funds and to render collection more cost effective.
 Inf. Explosion – meant to enrich library collection.
 Can be attained through purchase, gifts and even
exchange from other libraries or through donations.
 It will boost the staff, for better performance and for a
continuous, consistent and balanced growth of a
library.

10. Types of Collection Development

11.  It is a continuous cycle as long as library or information centre exists.
 Basic focus on meeting the information needs of the community.
Community Profile
Community Analysis
Evaluation
Deslection
Library Staff
Acquisition
Selection policies
Selection

12. Material Request
Bibliographic
verification from
Database
If not availableIf not available
Inform to the
patron
Bibliographic
information
Approval
Yes
No
Order
Receive Material
Check titles prices
& Condition of
Material
Accessioning
Send Bill/Voucher
Account Office
Receive Check
(Payment)
File in
Record

13. Electronic
Collection
Development

14. ◦ Collection Development Policy Statement
◦ Budget and Finances
◦ Developing Collection
 Types of Materials
◦ Selection Steps
◦ Evaluation & Assessment Criteria
◦ Decision to Purchase
◦ Modes of Acquisition
Print Non- Print (for electronic CD)

15. Collection Development Policy
Libraries without CD policy are like Business without Business
plan.
Written statement of principles guiding the library’s selection
of materials including the criteria used in making selection
and deselecting, decisions and policies concerning gifts and
exchange. Technology related factors have to be
incorporated in the policy.
Purpose of Collection Development Policy
 Information
 Means inform by describing current collection, strengthen,
weakness and setting.
 Protection
 Means to protect library from external pressures, Protect
intellectual freedom and prevent censorship.
Functions of Collection Development (Cont.)

16. Design of Policy Statement:
• Communicating tool, who is responsible for what?
• Serves as a budgeting tool.
• Main elements included : Library’s mission statement, statement of
general policies concerning collection development and detailed analysis
of what will be collected.

17. It also means “A total amount of funds available to meet a
library expenditures over a fixed period of time”. The
budget will vary from year to year. Mostly libraries
manage their budget on a fiscal year, which may or may
not parallel to calendar year. Often it is started from July
to June and CD Officers are responsible to maintain and
monitor the material budget which is a part of total
budget.

18.  It is a process of meeting the information needs of the
people in a timely and economical manner using
information resources locally held or from other
organization.
 Francis K.W stated “High purpose of book selection is
to provide the right book to the right reader at right
time”.

19.  Types of materials
 Print
▪ Books, Journals, Magazines etc
 Non-Print
▪ Micro-forms, Video/Audio recordings, E-Databases (E-Books, E-
Journals) etc

20. Steps are involved that is:
1) Identification of the relevant
2) Assessment (is the item appropriate for collection) and
Evaluation (is the item worthy for selection)
3) Decision to purchase
4) Order preparation

21.  Bibliographies and lists
 Recommended list are prepared by library associations
 Review appear in the library oriented press
 Publisher announcements
 Book fairs
 Web based tools

22. Publishers
Blackwells
Cambridge University Press
Oxford University Press
Springer
Routledge
National Academies Press
American University Presses
Wiley
In-Print Checks
Amazon
Barnes & Noble
Out of Print Sources
Alibris
Reviews and Awards
Academia
New York Review of Books
Economist
Library Catalogues
COPAC (UK)
Library of Congress
WorldCat
Other Resources
ISBNdb.com
Universal Currency Converter
Babelfish (Translator)
Dictionary
Maps

23. It is the process of selecting materials which are

24.  Contents or Subject
 Language
 Currency
 Writing style
 Geographical Coverage
 Completeness and scope of treatment
 Access point (indexes, level of details in TOC)
 Physical Quality
 Uniqueness of contents

25.  Once the Selector has consider all relevant evaluation and
assessment questions, he/she is ready to select or reject the
items.
 If item is selected (Acquisition refers to the process of
ordering and obtaining library materials, which is too close to
Collection Development)

27. Members of faculty are usually charged with the responsibility
for selecting materials in support of courses and
programmes, whereas the librarian and library staff are held
responsible for selecting general reference books,
periodicals and other material intended for general
recreational reading.

28. The persons who deal with Collection Management are known
as:
 Selector
 Collection Librarian
 Collection Development Librarian
 Bibliographer
 Subject Specialist
 Collection Manager and
 Collection Developers
 Acquisition Librarian

29. Selecting
 Choosing current materials in one or more for acquisition
and access
 Selecting access methods for Digital Resources
 Choosing which Gift material to be accepted
 Selecting materials to Withdraw, Store, Preserve, Digitize
and Cancel.

30. Budgeting
 Requesting and justifying budget allocations
 Manage budget
 Working with donors (Cash & Gifts)
 Grant proposal writing and grant management

31. Planning and Organizing
 Coordinating collection development and
management activities with others within library
 Monitoring and reviewing proposal plans
 Evaluating, accessing collections & related
services.
 Writing and revising CD policies

32. Communicating and Reporting
 Serving an internal and external committees
dealing with collection issues
 Promoting, marketing and interpreting collections
and resources
 Acting as Liaison with other libraries and
Librarians

33. Collection development deals with reinterpretation of traditional
library mission and practices for the digital library
environment. Information professionals have to actively
develop, maintain and manage wide range of resources. If
libraries do not adopt this change, they will become museum
of old information. With the advent of IT the task remains the
same, only tools have changed and IT has become a handy told
to do all jobs in the libraries so that it can help different users
effectively and efficiently.

34. Question Answer Session
Q & A time