1. The document discusses the 5S methodology, which consists of 5 disciplines - Sort, Set in Order, Shine, Standardize, and Sustain - for maintaining a visual workplace.
2. The first S, Sort, involves removing all unnecessary clutter from the workplace and categorizing what remains as either needs or wants.
3. The second S, Set in Order, involves arranging the remaining needed items so they are easy to use, access, and put away using labels and visual controls.
4. Implementing 5S through sorting, organizing, and labeling items can reduce search time, improve the work environment, and maximize space utilization.
5S Implementation - The first step to continuous improvementAdrian Oprea
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Implementing 5S results in obvious improvements within the application area, plus, or even more importantly, in the change of people’s attitude towards their work and towards what they are doing.
5S implementation is the first steps to increase the efficiency in your company and the base for the future improvements.
This was a presentation during one of the City Accounting Office of the Local Government Unit of Valencia City Province of Bukidnon Philippines, employees meeting which was one of the main goal of the office for the year 2011.
Presented by Venus Morales the Administrative Officer of the office. The presentation was a product of a thorough research, a compilation of ideas from various experts and authors of 5S.
5S basic training ppt
http://smartmanagement.info/download-category/5s-forms/
5S represents 5 disciplines for maintaining a visual workplace (visual controls and information systems).
These are foundational to Kaizen (continuous improvement) and a manufacturing strategy based "Lean Manufacturing" (waste removing) concepts.
5S is one of the activities that will help ensure our company’s survival.
This presentation is a great start-up tool for any company wishing to implement 5S. Simply explained and engaging for the viewer to grasp where 5S began, what the 5 steps are and how to implement.
5S Implementation - The first step to continuous improvementAdrian Oprea
Â
Implementing 5S results in obvious improvements within the application area, plus, or even more importantly, in the change of people’s attitude towards their work and towards what they are doing.
5S implementation is the first steps to increase the efficiency in your company and the base for the future improvements.
This was a presentation during one of the City Accounting Office of the Local Government Unit of Valencia City Province of Bukidnon Philippines, employees meeting which was one of the main goal of the office for the year 2011.
Presented by Venus Morales the Administrative Officer of the office. The presentation was a product of a thorough research, a compilation of ideas from various experts and authors of 5S.
5S basic training ppt
http://smartmanagement.info/download-category/5s-forms/
5S represents 5 disciplines for maintaining a visual workplace (visual controls and information systems).
These are foundational to Kaizen (continuous improvement) and a manufacturing strategy based "Lean Manufacturing" (waste removing) concepts.
5S is one of the activities that will help ensure our company’s survival.
This presentation is a great start-up tool for any company wishing to implement 5S. Simply explained and engaging for the viewer to grasp where 5S began, what the 5 steps are and how to implement.
5S for Housekeeping and Workplace Management
5S is a participative program for improving our work, environment and total quality
It is a base for continual improving in organization and a systematic approach to good housekeeping.
5S is the name of a workplace organization method that uses a list of five Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke. Transliterated or translated into English, they all start with the letter "S". The list describes how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order.
By the end of the module, one can:
1.) Define and understand the importance of the 5s method
2.) Identify and overcome the barriers to productivity
3.) Improve QUALITY of work
4.) Practice efficiency at all times
The supreme Methodology of Integrity and Enforcing Standardization of across everything around us. The core principle's are the reflection of Japan withstanding in Top Countries
To become a Lean enterprise, office activities must fully support shop-floor manufacturing operations to eliminate waste. The adoption of 5S throughout all office functions is the first step to increase efficiency.
This presentation provides a blueprint for building a Lean foundation for your office. You will learn how to mobilize and align your management team to launch or improve 5S in your office. The presentation covers 5S and Visual Management key concepts, best practices, step-by-step implementation guidance, and how to kick-start 5S in your organization to achieve sustainable world-class excellence.
LEARNING OBJECTIVES:
1. Understand the benefits of working in a clean and neat environment
2. Identify waste in the office
3. Define the 5S principles, and identify visual tools
4. Explain how to apply the 5S principles and visual tools to enhance office organization
5. Learn how to kick start a 5S initiative
6. Define the critical success factors for 5S implementation
CONTENTS:
Introduction & Overview
5S Lays the Foundation for a Lean Enterprise
5S Helps to Eliminate Waste
What is 5S?
Benefits of 5S
5S Principles - Step by Step
How to Conduct a Red Tagging Exercise
Creating a Visual Office
5S Applications
5S Implementation
Starting & Launching a 5S Initiative
5S Audit System & Maturity Levels
5S & Kaizen
Supporting Lean Tools for 5S
Critical Success Factors
To download this complete presentation, please go to: http://www.oeconsulting.com.sg
The 5S workplace organization system applies a set of basic management principles that many companies widely adopt to maximize productivity and organization. As a cornerstone of Lean management, 5S improves workplace morale, safety and efficiency.

In this training presentation, you will learn how to mobilize and align your management team to launch or improve a 5S and Visual Management implementation in your organization. The presentation covers 5S and Visual Management best practices, step-by-step implementation guidance, and the best ways to integrate lean 5S into the organization's culture to achieve sustainable world-class excellence.
LEARNING OBJECTIVES

1. Understand the benefits of working in a clean and neat environment
2. Define the 5S principles, and identify visual tools
3. Explain how to apply the 5S principles and visual tools to enhance workplace organization
4. Learn how to kick start and launch a 5S initiative
5. Define the critical success factors for 5S implementation

CONTENTS

Introduction & Overview
5S Lays the Foundation for a Lean Enterprise
5S Establishes a Baseline for Kaizen Activities
5S as a Cornerstone of Employee Engagement
5S Helps to Eliminate Waste
What is 5S?
What is the Purpose of 5S?
Benefits of 5S
5S Principles - Step by Step
How to Conduct a Red Tagging Exercise
5S Visual Management
5S Applications
5S Implementation
Starting & Launching 5S
5S Audit System & Maturity Levels
Supporting Lean Tools for 5S
Critical Success Factors​
To download this complete presentation, please go to: http://www.oeconsulting.com.sg
5S for Housekeeping and Workplace Management
5S is a participative program for improving our work, environment and total quality
It is a base for continual improving in organization and a systematic approach to good housekeeping.
5S is the name of a workplace organization method that uses a list of five Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke. Transliterated or translated into English, they all start with the letter "S". The list describes how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order.
By the end of the module, one can:
1.) Define and understand the importance of the 5s method
2.) Identify and overcome the barriers to productivity
3.) Improve QUALITY of work
4.) Practice efficiency at all times
The supreme Methodology of Integrity and Enforcing Standardization of across everything around us. The core principle's are the reflection of Japan withstanding in Top Countries
To become a Lean enterprise, office activities must fully support shop-floor manufacturing operations to eliminate waste. The adoption of 5S throughout all office functions is the first step to increase efficiency.
This presentation provides a blueprint for building a Lean foundation for your office. You will learn how to mobilize and align your management team to launch or improve 5S in your office. The presentation covers 5S and Visual Management key concepts, best practices, step-by-step implementation guidance, and how to kick-start 5S in your organization to achieve sustainable world-class excellence.
LEARNING OBJECTIVES:
1. Understand the benefits of working in a clean and neat environment
2. Identify waste in the office
3. Define the 5S principles, and identify visual tools
4. Explain how to apply the 5S principles and visual tools to enhance office organization
5. Learn how to kick start a 5S initiative
6. Define the critical success factors for 5S implementation
CONTENTS:
Introduction & Overview
5S Lays the Foundation for a Lean Enterprise
5S Helps to Eliminate Waste
What is 5S?
Benefits of 5S
5S Principles - Step by Step
How to Conduct a Red Tagging Exercise
Creating a Visual Office
5S Applications
5S Implementation
Starting & Launching a 5S Initiative
5S Audit System & Maturity Levels
5S & Kaizen
Supporting Lean Tools for 5S
Critical Success Factors
To download this complete presentation, please go to: http://www.oeconsulting.com.sg
The 5S workplace organization system applies a set of basic management principles that many companies widely adopt to maximize productivity and organization. As a cornerstone of Lean management, 5S improves workplace morale, safety and efficiency.

In this training presentation, you will learn how to mobilize and align your management team to launch or improve a 5S and Visual Management implementation in your organization. The presentation covers 5S and Visual Management best practices, step-by-step implementation guidance, and the best ways to integrate lean 5S into the organization's culture to achieve sustainable world-class excellence.
LEARNING OBJECTIVES

1. Understand the benefits of working in a clean and neat environment
2. Define the 5S principles, and identify visual tools
3. Explain how to apply the 5S principles and visual tools to enhance workplace organization
4. Learn how to kick start and launch a 5S initiative
5. Define the critical success factors for 5S implementation

CONTENTS

Introduction & Overview
5S Lays the Foundation for a Lean Enterprise
5S Establishes a Baseline for Kaizen Activities
5S as a Cornerstone of Employee Engagement
5S Helps to Eliminate Waste
What is 5S?
What is the Purpose of 5S?
Benefits of 5S
5S Principles - Step by Step
How to Conduct a Red Tagging Exercise
5S Visual Management
5S Applications
5S Implementation
Starting & Launching 5S
5S Audit System & Maturity Levels
Supporting Lean Tools for 5S
Critical Success Factors​
To download this complete presentation, please go to: http://www.oeconsulting.com.sg
This presentation is based on the book ”Succeeding with 5S” by Oskar Olofsson
Download the presentation together with templates and tools from world-class-manufacturing.com
Lean 5S Visual Workplace Organization Training ModuleFrank-G. Adler
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The Lean 5S Visual Workplace Training Module v4.0 includes:
1. MS PowerPoint Presentation including 49 slides covering Introduction to 5S Visual Workplace Organization, Seven Lean Wastes & Productivity, Benefits, Types of Resistance, Key Success Factors, Step-by-Step 5S Implementation Process, Concept of Discipline, Red Tag Template, Marking Color Guidelines, 5S Area Evaluation Form and Scoring Guidelines.
2. MS PowerPoint Red Tag Template
3. MS Excel Red Tag Template
4. MS Excel Red Tag Inventory Sheet
5. MS Excel 5S Evaluation and Scoring Guidelines
Helping you to embrace lean by doing 5S in your office or work-space. A good way for a busy executive to clean up his office, work effectively and learn 5S by experiencing it first hand
5s Warehouse Floor Marking Catalog for warehouses, oil and gas, lean manufacturing. Our 5s Floor Tape is great for marking aisle ways and safety areas. Use our safety floor tape to mark your facility. We sell custom floor signs and standard industrial floor signs for warehouses. 5s Warehouse is the best place for your industrial floor marking needs. Visit us at www.5sWarehouse.com
5S - A step-by-step approach to implement 5S at your workplaceAnanth Palaniappan
Â
This document "A step-by-step approach to implement 5S at your workplace" is a part of the training material we provide to our clients. This is specifically about the implementation of 5S at your workplace.
This presentation is designed as a gentle intro to the concept of 5s and shows the benefits clearly.
It is designed to be followed by practical exercises on the shop floor / office
Please feel free to comment, all feedback is appreciated
The original concept of 5S was developed
by Takashi Osadka during the early 1980s
The 5S system is designed to create a
visual workplace—that is, a work environment that is self-explaining, self ordering, and self-improving.
5 Things You Should Know Before Leasing Out An Office In Delhi NCR.pdfBoardwalkindia
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Finding an office space in Delhi could be a tedious job. Going through several websites, talking to real estate agents and visiting different locations takes away a lot of time and energy, making it an inefficient task, something best avoided, especially when seeking a place that brings productivity.
To avoid all those tiresome activities, it is important to make a structure of all the requirements of the office that you are going to lease out. Here is the list of 4 things that you should keep in mind while leasing out an office space in Delhi NCR.
5S IMPLEMENTATION IN THE OFFICE AND PRODUCTION.pptxAZRIRAZALI2
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5S is a systematic approach to workplace organization and standardization, originating from Japanese manufacturing techniques and later applied to various industries worldwide. The term "5S" stands for five Japanese words: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke, which roughly translate to Sort, Set in Order, Shine, Standardize, and Sustain in English. The goal of implementing 5S is to create a clean, organized, and efficient workspace that promotes safety, productivity, and employee morale. Here's a breakdown of each step:
Sort (Seiri): This step involves sorting through all items and materials in the office to separate the necessary items from the unnecessary ones. Unnecessary items can be disposed of, recycled, or relocated to a more appropriate location. The aim is to keep only what is essential for daily operations in the workspace.
Set in Order (Seiton): After sorting, the next step is to organize and arrange the necessary items in a logical and efficient manner. Each item should have a designated place, and tools or materials should be stored close to where they will be used. This step helps reduce wasted time searching for items and promotes a clutter-free workspace.
Shine (Seiso): This step involves cleaning and maintaining the workspace regularly. Employees should be encouraged to keep their work areas clean and tidy, removing any dirt, dust, or debris. Regular cleaning not only improves the physical appearance of the workspace but also helps identify any maintenance issues or safety hazards.
Standardize (Seiketsu): Standardization involves creating and implementing procedures and guidelines for maintaining the first three S's (Sort, Set in Order, Shine). Standardized procedures ensure consistency in workplace organization and cleanliness across different areas and shifts. Visual aids such as signs, labels, and color-coding can help reinforce these standards.
Sustain (Shitsuke): The final step of 5S is to sustain the improvements achieved through the previous steps. This requires ongoing commitment and discipline from all employees to adhere to the established standards and continuously improve the workplace. Regular audits, training sessions, and employee engagement initiatives can help sustain the 5S culture in the office.
Implementing 5S in the office can lead to numerous benefits, including improved efficiency, safety, morale, and overall workplace culture. It promotes a sense of ownership and responsibility among employees for their workspace and encourages continuous improvement efforts.
What are the main advantages of using HR recruiter services.pdfHumanResourceDimensi1
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HR recruiter services offer top talents to companies according to their specific needs. They handle all recruitment tasks from job posting to onboarding and help companies concentrate on their business growth. With their expertise and years of experience, they streamline the hiring process and save time and resources for the company.
VAT Registration Outlined In UAE: Benefits and Requirementsuae taxgpt
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Vat Registration is a legal obligation for businesses meeting the threshold requirement, helping companies avoid fines and ramifications. Contact now!
https://viralsocialtrends.com/vat-registration-outlined-in-uae/
Enterprise Excellence is Inclusive Excellence.pdfKaiNexus
Â
Enterprise excellence and inclusive excellence are closely linked, and real-world challenges have shown that both are essential to the success of any organization. To achieve enterprise excellence, organizations must focus on improving their operations and processes while creating an inclusive environment that engages everyone. In this interactive session, the facilitator will highlight commonly established business practices and how they limit our ability to engage everyone every day. More importantly, though, participants will likely gain increased awareness of what we can do differently to maximize enterprise excellence through deliberate inclusion.
What is Enterprise Excellence?
Enterprise Excellence is a holistic approach that's aimed at achieving world-class performance across all aspects of the organization.
What might I learn?
A way to engage all in creating Inclusive Excellence. Lessons from the US military and their parallels to the story of Harry Potter. How belt systems and CI teams can destroy inclusive practices. How leadership language invites people to the party. There are three things leaders can do to engage everyone every day: maximizing psychological safety to create environments where folks learn, contribute, and challenge the status quo.
Who might benefit? Anyone and everyone leading folks from the shop floor to top floor.
Dr. William Harvey is a seasoned Operations Leader with extensive experience in chemical processing, manufacturing, and operations management. At Michelman, he currently oversees multiple sites, leading teams in strategic planning and coaching/practicing continuous improvement. William is set to start his eighth year of teaching at the University of Cincinnati where he teaches marketing, finance, and management. William holds various certifications in change management, quality, leadership, operational excellence, team building, and DiSC, among others.
Business Valuation Principles for EntrepreneursBen Wann
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This insightful presentation is designed to equip entrepreneurs with the essential knowledge and tools needed to accurately value their businesses. Understanding business valuation is crucial for making informed decisions, whether you're seeking investment, planning to sell, or simply want to gauge your company's worth.
LA HUG - Video Testimonials with Chynna Morgan - June 2024Lital Barkan
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Have you ever heard that user-generated content or video testimonials can take your brand to the next level? We will explore how you can effectively use video testimonials to leverage and boost your sales, content strategy, and increase your CRM data.🤯
We will dig deeper into:
1. How to capture video testimonials that convert from your audience 🎥
2. How to leverage your testimonials to boost your sales đź’˛
3. How you can capture more CRM data to understand your audience better through video testimonials. đź“Š
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RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...BBPMedia1
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Marvin neemt je in deze presentatie mee in de voordelen van non-endemic advertising op retail media netwerken. Hij brengt ook de uitdagingen in beeld die de markt op dit moment heeft op het gebied van retail media voor niet-leveranciers.
Retail media wordt gezien als het nieuwe advertising-medium en ook mediabureaus richten massaal retail media-afdelingen op. Merken die niet in de betreffende winkel liggen staan ook nog niet in de rij om op de retail media netwerken te adverteren. Marvin belicht de uitdagingen die er zijn om echt aansluiting te vinden op die markt van non-endemic advertising.
Implicitly or explicitly all competing businesses employ a strategy to select a mix
of marketing resources. Formulating such competitive strategies fundamentally
involves recognizing relationships between elements of the marketing mix (e.g.,
price and product quality), as well as assessing competitive and market conditions
(i.e., industry structure in the language of economics).
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Discover the innovative and creative projects that highlight my journey throu...dylandmeas
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Discover the innovative and creative projects that highlight my journey through Full Sail University. Below, you’ll find a collection of my work showcasing my skills and expertise in digital marketing, event planning, and media production.
Cracking the Workplace Discipline Code Main.pptxWorkforce Group
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Cultivating and maintaining discipline within teams is a critical differentiator for successful organisations.
Forward-thinking leaders and business managers understand the impact that discipline has on organisational success. A disciplined workforce operates with clarity, focus, and a shared understanding of expectations, ultimately driving better results, optimising productivity, and facilitating seamless collaboration.
Although discipline is not a one-size-fits-all approach, it can help create a work environment that encourages personal growth and accountability rather than solely relying on punitive measures.
In this deck, you will learn the significance of workplace discipline for organisational success. You’ll also learn
• Four (4) workplace discipline methods you should consider
• The best and most practical approach to implementing workplace discipline.
• Three (3) key tips to maintain a disciplined workplace.
1. Prepared By: Muhammad Aleem Habib
5S: HOUSEKEEPING STANDARDS
From Theory to Practice
Muhammad Aleem Habib
BS, MS, MBA, PMP
2. Prepared By: Muhammad Aleem Habib
Introduction
• 5S is a workplace organization method that uses a list of five Japanese
words.
• It was translated into English words that all star ted with letter “S”.
• 5S represents 5 disciplines for maintaining a visual workplace.
4. Prepared By: Muhammad Aleem Habib
Visual Workplace
• “A visual workplace is a work environment that is self-ordering, self-explaining,
self-regulating and self-improving – where what is supposed to happen does
happen, on time, every time, because of visual solutions.”
9. Prepared By: Muhammad Aleem Habib
1st S: SEIRI – Sort Out Clutter
“Separate needed from unneeded items and
discard the unneeded!”
10. Prepared By: Muhammad Aleem Habib
1st S: SEIRI - Sort Out Clutter
• Remove unnecessary clutter
• Decide what you need and what you want!
11. Prepared By: Muhammad Aleem Habib
Needs
• All items needed for effective functioning of a workplace
are needs.
• They should be present in the right quantities and
should not exceed requirements.
12. Prepared By: Muhammad Aleem Habib
Needs: Examples
• 2 or 3 Pens in working condition
• 1 stapler
• 1 or 2 paperweights
• 1 ashtray etc.
13. Prepared By: Muhammad Aleem Habib
Wants
• Often stored with the thought that they may be needed in the
future, but they are never actually used.
• If wants are removed from an office, one will not feel their
absence.
14. Prepared By: Muhammad Aleem Habib
Wants: Examples
• Twenty pens stored in a drawer when only two are required!
• Old magazines stored with the idea that they may be required in future
• A number of pens stored in a pen stand, most of which do not write
• 3 or 4 staplers etc.
15. Prepared By: Muhammad Aleem Habib
Rules for Determining Needs and Wants
• A typical rule is, All items that have gone unused for more than a year will be
considered “wants” and will be removed from the workplace.
• Sort needed items into the following categories:
• Items that are needed regularly
• Items that are only needed once every few months or once or twice a year
16. Prepared By: Muhammad Aleem Habib
No. Item
Needed Regularly Needed but not Regularly
Needed
daily
Needed
weekly
Needed
monthly
Needed
quarterly
Needed
semiannuall
y
Needed
yearly
1
Desk Calendar X
2
Complaints File X
3
Attendance Register X
4
Paid Utility Bills X
5
Employees Handbook X
6
Leaves Record File X
17. Prepared By: Muhammad Aleem Habib
The Six Months-Test
• If an item in your workplace is not used for six months, in all likelihood it is a
want.
Note: This does not include documents required to meet statutory or regulatory
requirements.
18. Prepared By: Muhammad Aleem Habib
Sorting: The 5 Buckets Action Plan!
• Bucket 1: Items needed regularly
• Attendance Register, Complaint Files
• Bucket 2 : Items needed but not regularly
• Rule books, Leave Records
• Bucket 3 : Items needed but not in such large quantities
• Pens, Pencils, Files, Folders
• Bucket 4: Items wanted but not needed
• CDs, Diskettes, Scanner, CD Writers, Used Tapes
• Bucket 5: Items for disposal
• Old Magazines/Newsletters, Telephone Directories, Calendars
19. Prepared By: Muhammad Aleem Habib
No. Item
Bucket 1
Needed
Regularly
Bucket 2
Needed but
not regularly
Bucket 3
Not Needed in
Such large
quantities
Bucket 4
Wanted
Not Needed
Bucket 5
For
Disposal
1 Tax Returns file X
2 Checks Returned file X
3 Credit Card payment file X
4 Purchase file X
5 Complaint file X
6 Old telephone directory X
7
Envelopes,more than the
required quantity
X
8
CDs / Floppies / Outdated
Software DVDs
X
20. Prepared By: Muhammad Aleem Habib
Red Tag Technique
• Give staff red labels
• Ask staff to go through every item in bucket 4 & 5 & red tag it.
• Store items in the red tag area
RED
TAG
22. Prepared By: Muhammad Aleem Habib
What Are Red Tags?
• Red tags are self-adhesive labels used to identify items that are not needed in
the workplace and items to be thrown away.
• Red tags have two sections:
1. One section goes on the target item and
2. Other section goes in the red tag register
RED
TAG
23. Prepared By: Muhammad Aleem Habib
Red Tags
Red:Tag----5S
No.:RT009
What
Where
Who
When
Why
How
Red:Tag----5S
No.:RT009
What
Where
Who
When
Why
How
Register Copy Target Item Copy (item to be
removed from the workplace)
24. Prepared By: Muhammad Aleem Habib
What Is the Red Tag Register?
• The red tag register is used to keep track of the items that have to be removed
from the workplace or disposed of.
• Each red tag should have a unique number to facilitate tracking.
25. Prepared By: Muhammad Aleem Habib
Red Tag
No. What Where
Who is
responsible
for taking
action Why When How.
RT001 Dot matrix printer
no. cpc0456
Cubicle S3.
Head office 7th
floor (Tariq’s
workstation
in Accounts
Dept.)
Abdul Rasheed
(staff no.
10768)
Printer needs
to be removed
because it
belonged to
former Retail
Operations
Group. which
has moved.
Not
in working
condition.
28/09/2014 By getting
approval from
Department
manager and.
Moving printer
to storage area
in basement.
Red Tag Register: Example
26. Prepared By: Muhammad Aleem Habib
Red-Tag Area: A 5S Common Place
• A 5S common place is an area in the workplace or office
used for storing the following items:
• Excess inventory
• Movable red tag items
• The tacit purpose of a 5S common place is to make
excess inventory visible so that it is on the radar for action.
29. Prepared By: Muhammad Aleem Habib
Bucket 4 Action Plan!
• Transfer the item to an office that needs it.
• Transfer the item to a 5S common place.
• Determine if the item could be used after repair (like a refrigerator or TV).
• Look into whether the item can be sold or returned (for example, a new
cabinet that is not in use could be sold or sent back to the supplier).
31. Prepared By: Muhammad Aleem Habib
Bucket 5: Action Plan!
• Items that have no book value and could not be sold (torn files, old pens,
wastepaper, and so forth) should be disposed of as garbage.
• Items that have no book value but would bring in money if sold should be sold
to the right scrap dealer immediately or through a bidding process.
• Items that have value should be disposed of after getting any required
approvals.
33. Prepared By: Muhammad Aleem Habib
Potential Impacts of Seiri
• Necessary items are identified and positioned in the right place.
• Unwanted items are eliminated.
• Searching time is reduced.
• Working environment is improved.
• Space utilization is maximized.
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2nd S: Set-in Order / SystematicArrangement
(SEITON)
“A place for everything and everything in it’s
place”.
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Set-in Order / Systematic Arrangement (SEITON)
• Setion involves two actions on the remaining items after
Seiri:
1. Arrange items so they are easy to use & access.
2. Label them so they are easy to find and put away.
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SEITON: Some Tactics
• Store tools beside the machine with which they will be used according to
sequence of work operations.
• Organize files and store using color code to make it easy to identify materials
at a glance.
• Store similar items together.
• Store different items in separate rows.
• Label clearly each item and its storage area (Visual Control)
• Create tool boards.
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Store and Arrange Items Logically
• When deciding on storage locations, logic must be followed.
No. Item type Where they should be moved
1 Items needed regularly Near workstations
2 Items needed but not regularly A short distance from workstations
3
Items needed but not in such large
quantities
5S common place
4 Items wanted but not needed 5S common place
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Locationsfor items neededregularly and items not needed
regularly.
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Develop Retention Periods
• Determine the retention period—the amount of time the
document can remain in the office — for each document
and file.
• A comprehensive record retention policy should be made
in Step 4, Standardization.
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Label All Files
• Labeling entails clearly providing all the relevant information for the
maintenance and disposal of files.
• Labeling of files includes the following information on the file cover:
• File no
• Date
• From
• To
• Retention period
• Disposal date
• Subject
• Owner
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Allocate Color to Files for Separation
• A color scheme can be used to facilitate visual management of files.
• Colors can be used to indicate the department or category to which a file
belongs.
Color Department
Brown Human Resources
Blue Accounts
Green Sales & Marketing
Orange Stores
Red Administration
Color Category
Brown Leaves Record
Blue Paid Bills
Green Contracts & Warranties
Orange Maintenance & Insurance
Red ACRs
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Place Files in Cabinets
• The files should be arranged according to usage sequence.
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Mistake-Proof Files Stored in the Filing Cabinet
What a
difference
a line
makes?
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Creation of Indexes
• Indexes allow for easy retrieval of documents and files.
• Items should be listed both by category and alphabetically.
• Two types of indexes are generally required:
1. The Master Index and
2. The Location Index
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Master & Location Indexes
• Master Index:
• It is a complete listing of all documents and records in the office and their location.
• Location Index:
• It gives the exact location of a document using descriptions such as cabinet number and the
exact position of the document in the cabinet.
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Retrieval Process
Master Index
• (Placed
Centrally)
Location Index
• (Placed at the
Storage Point
Retrieval of File
• (30 Sec)
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Setion: Potential Impacts:
• Items easily returned to its designated location after use.
• Retrieval time is reduced.
• Right Item, Right Place, Right Quantity and Right Method (4R) are in place.
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SEISO: Objectives
• Create a spotless workplace.
• Identify and eliminate causes of dirt and grime
• Remove the need to clean.
• Preventive Maintenance!!!
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Cleaning: What Does it Involves?
• Sweeping, polishing, painting, greasing / oiling & fixing!
• Regularly removing files and documents from storage areas and dusting them.
• Inspecting files / objects for their probable retention or disposal!
• Early identification & fixing of possible source of contamination!
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Maintaining Cleaning & Inspection
• Cleaning and inspection should happen on a regular basis at a predetermined
frequency.
• This can be accomplished by using an autonomous maintenance calendar.
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Maintenance Calendar
No. What Where
Who
WhenPrime
responsibility
Stand-in
1 HR files
Cupboard 10 in
HR department
Shahid Jamal
Every Monday, 5:00—5:30
p.m.
2 Office supplies
Rack 5 in storage
room
Jamal Rabia
Every Thursday, 10:00—1
0:30 p.m.
3 Training material
Cupboard 11 in
HR department
Kashif Asif
10th, 20th, and 30th of
every month, 1—2 p.m.
5 Statutory documents
Cupboard 1 in
branch
manager’s office
Mumtaz Hanif
15th and 30th of every
month, 1—2 p.m.
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SEISO: Potential Impacts:
• Higher quality work and products.
• More comfortable and safer work environment
• Lower maintenance cost
• Creates positives impression on visitors and during customer inspections
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4th S: Standardize (SEIKETSU)
“Standard Policies, Procedures and Guidelines
for Implementing 1st Three Ses Uniformly!”
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Standardization
• Facilitate standardization to the deployment that has
happened in Step 1 (Sorting), Step 2 (Systematic
Arrangement) and Step3(Shining).
• This step involves coming up with the following:
• Policies
• Procedures
• Workplace Rules
• Standards
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Policies
• Policies are the boundaries within which an organization operates.
• Policies are made by management in order for employees to function without
intervention.
• Policies required for office 5S are the following:
• Policy for document retention
• Policy for disposal (of unneeded, red tag, and scrap items)
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Procedures
• A procedure is a sequence of steps that, when performed, executes a task.
• Procedures can only work in tasks where judgment is not required.
• Some procedures required for 5S are:
• Filing & Labeling
• Scrap/Waste Disposal
• Red Tag Item Disposal
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Workplace Rules
• Workplace rules are essentially the dos and don’ts of a workplace.
• Whereas policies are set forth by management, workplace rules should be
written by employees.
• The best way to devise rules for a workplace is to brainstorm with the entire
team and come up with actions that would benefit the organization.
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Example of 5S Workplace Rules
5S Rules—Rev 1, Dated 5P1212013
Loan Processing Workstations
1. Switch off your computer before going to lunch
2. Put chairs back in their places when you Leave your workstation
3, Spend five minutes every day on physical 5S
4. Spend five minutes every day organizing your computer files
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SEIKETSU: Potential Impacts:
• Uniform application across the organization.
• Information sharing & training on required standards
become easier.
• Easy to identify 5S implementation state!
• Easy to Audit!
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5th S: Self-Discipline / Sustain (SHITSUKE)
“Make it a Habit!”
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Step 5: Self-Discipline
• This step is all about working 5S into daily routines and ensuring that it
becomes an integral part of the workplace fabric.
• Habits are not easy to form. Leaders need to take time out for the cause of 5S
and should demand ownership from the employees.
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Approaches of Self-Discipline
• Train everyone in 5S.
• Ascertain the effectiveness of learning by conducting a test after the 5S
training.
• Install a process to train all new hires in 5S.
• Have employees take turns training others .
• Leverage the knowledge management platform to archive all the practices.
• Repeatedly communicate the management commitment to 5S.
• Performance in 5S is linked to the employee performance appraisal
process.
• Conduct 5S contests between departments or office units & reward the
winners.
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Select a Workplace
What sort of area should be chosen for the first
project?
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Workplace for First 5S Implementation
• For the first 5S project, choose the dirtiest and most
disorganized area in your office.
WHY?
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Workplace for First 5S Implementation
• Explicitly showcase the benefits that can be reaped from a 5S intervention. In
a relatively organized area, the changes may not be visible.
• Get buy-in from individuals who might doubt the power of 5S methodology.
• Demonstrate the type of involvement required for implementing 5S
Office storerooms are typically good places to start because they are
often disorganized and are not owned by anybody.
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Define the Purpose of the Selected Workplace
• Identify the needs and wants in the workplace
• Define the Measures of Performance that will be tracked
after the implementation is complete
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Examples of Purpose Statements
Front Office in a Bank’s Retail Branch:
“The purpose of this workplace is to facilitate quick customer service.”
• The entire 5S implementation will be done with the customer in mind to ensure
quick customer service.
• It should result in quick information and document retrieval that leads to fast
responses to customer requests.
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Examples of Purpose Statements
Storeroom
“The purpose of this workplace is to ensure effective storage of the right
things m the right place and in the right quantities.”
• The entire 5S implementation will be done to ensure effective storage.
• Hence, the inventory management system will be designed with this objective
in mind.
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Define the Measures of Performance (MOPs)
• What to look for immediately after implementation and of what
should be tracked later.
• This helps you to ascertain the benefits of 5S implementation.
• Example of MOPs:
• File Retrieval Time is no more then 1 minute.
• Customers should be served within 2 minutes on check/cash counters.
• 10 % reduction in maintenance cost.
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Benefits of 5S
• Create organized workplaces
• Radically improve the retrieval time of documents
• Create a sense of belonging among employees
• Improve employee productivity and efficiency
• Reduce turnaround time to serve customers and address
questions
• Help identify and eliminate waste
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THANK YOU!
If you find the presentation useful, don’t forget to give your
feedback / comments!
aleem_habib@yahoo.com