This document provides an agenda and guidance for a training session on effective meeting management. The session will cover recognizing good meeting characteristics, preparing for, structuring and facilitating meetings, and devising an action plan to improve meeting skills. It will discuss defining objectives, writing agendas, facilitating, note-taking, and following up on action items. Meeting exercises are included to discuss objectives, agenda writing, facilitation challenges, and setting norms. The goal is to help participants focus on desired behaviors to make their meetings more productive.
This PPT presentation will allow any used to effectively conduct successful and effective meetings while capturing inputs from all stakeholders to ensure actionable items are communicated and completed.
Attending numerous meetings is a quotidian activity for most professionals. But the major question is how effective are they to solve our problems or achieve the goals we intend to reach? Let's have some insights about the topic in hand while learning about the facts and figures along with ways to use the powerful tool of meeting efficiently !!
Learn how to run meetings that produce results every time.
1. Use Foundation Tools to Set the Stage for Success.
2. Proactively Manage the Three Meeting Phases.
3. Keep Participants Engaged and Accountable.
This PPT presentation will allow any used to effectively conduct successful and effective meetings while capturing inputs from all stakeholders to ensure actionable items are communicated and completed.
Attending numerous meetings is a quotidian activity for most professionals. But the major question is how effective are they to solve our problems or achieve the goals we intend to reach? Let's have some insights about the topic in hand while learning about the facts and figures along with ways to use the powerful tool of meeting efficiently !!
Learn how to run meetings that produce results every time.
1. Use Foundation Tools to Set the Stage for Success.
2. Proactively Manage the Three Meeting Phases.
3. Keep Participants Engaged and Accountable.
Statistics show that not only do people spend a lot of time in business meetings, but almost half of those surveyed stated that "unfocused" meetings were their biggest workplace time waster.This presentation will offer tips on how to run more effective meetings .
I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations.
I've attended countless dreadful meetings, and was motivated to put together this simple presentation.
Our meeting culture is clearly out of control, so anything that can help has to be good!
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A brief introduction to project management, methodologies (waterfall, hybrid, agile, kanban, dedicated resources), project management tools, how to achieve success in 5 steps.
=== Drop me a note on LinkedIn if you want the PPT version ===
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Are you enjoying your work at the moment?
If YES, a big deal of that can be because of a good relationship with your boss.
If NO, we highly recommend you to read through our slideshare.
Statistics show that not only do people spend a lot of time in business meetings, but almost half of those surveyed stated that "unfocused" meetings were their biggest workplace time waster.This presentation will offer tips on how to run more effective meetings .
I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations.
I've attended countless dreadful meetings, and was motivated to put together this simple presentation.
Our meeting culture is clearly out of control, so anything that can help has to be good!
Brief introduction to project management and project management toolsNathan Petralia
A brief introduction to project management, methodologies (waterfall, hybrid, agile, kanban, dedicated resources), project management tools, how to achieve success in 5 steps.
=== Drop me a note on LinkedIn if you want the PPT version ===
How to improve your communication with your bossKelvin Lim
Are you enjoying your work at the moment?
If YES, a big deal of that can be because of a good relationship with your boss.
If NO, we highly recommend you to read through our slideshare.
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Meetings PowerPoint Presentation Content slides include topics such as: why meetings are unproductive, 7 group roles and behaviors, effective meeting notes, 6 guidelines for effective meetings, information sharing/gathering, recognizing resistance to accepting change, phases of change transition, problem solving meetings, decision making, before the meeting, agenda and goals, during the meeting, running effective meetings, after the meeting, common scheduling problems, scheduling hints, taking minutes, how to's and much more.
A very quick and practical guide on how to prepare for, run and follow up with your meetings. This is designed to be a lecture for business communication class. Yet it is very hands on and it can be used as a training session as well.
This is one of a series of training and capacity building training we have received at the Federal Ministry of health in Sudan and were used with permission at the National Leaders' Development Program that was developed and delivered by the Arab Certificate Students' Association (ACSA) in collaboration with Ahfad University for Women between 2004-2006
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A system for efficiently processing email into prioritized tasks
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More is being asked of us than ever before. We’re deluged with email and other inputs, all of which have to be dealt with somehow. At the end of the day, we may wonder what we did with our time, and whether it was well spent. At this program, you’ll start new habits of thought and action that will make you more productive, engaged, and confident that you’re making the best use of your time.
[Note: This is a partial preview. To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
Sustainability has become an increasingly critical topic as the world recognizes the need to protect our planet and its resources for future generations. Sustainability means meeting our current needs without compromising the ability of future generations to meet theirs. It involves long-term planning and consideration of the consequences of our actions. The goal is to create strategies that ensure the long-term viability of People, Planet, and Profit.
Leading companies such as Nike, Toyota, and Siemens are prioritizing sustainable innovation in their business models, setting an example for others to follow. In this Sustainability training presentation, you will learn key concepts, principles, and practices of sustainability applicable across industries. This training aims to create awareness and educate employees, senior executives, consultants, and other key stakeholders, including investors, policymakers, and supply chain partners, on the importance and implementation of sustainability.
LEARNING OBJECTIVES
1. Develop a comprehensive understanding of the fundamental principles and concepts that form the foundation of sustainability within corporate environments.
2. Explore the sustainability implementation model, focusing on effective measures and reporting strategies to track and communicate sustainability efforts.
3. Identify and define best practices and critical success factors essential for achieving sustainability goals within organizations.
CONTENTS
1. Introduction and Key Concepts of Sustainability
2. Principles and Practices of Sustainability
3. Measures and Reporting in Sustainability
4. Sustainability Implementation & Best Practices
To download the complete presentation, visit: https://www.oeconsulting.com.sg/training-presentations
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Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
https://seribangash.com/article-of-association-is-legal-doc-of-company/
Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
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Constitutional Document: It serves as the company's constitutional document, defining its scope, powers, and limitations.
Protection of Members: It protects the interests of the company's members by clearly defining the objectives and limiting their liability.
External Communication: It provides clarity to external parties, such as investors, creditors, and regulatory authorities, regarding the company's objectives and powers.
https://seribangash.com/difference-public-and-private-company-law/
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1. Meeting Management
Kevin R. Thomas
Manager, Training & Development
x3542
kevin.r.thomas@williams.edu
2. Objectives
• Recognise the
characteristics of a
good meeting.
• Learn how to prepare
for, structure and
facilitate effective
meetings.
• Devise an action plan
to improve your ability
to run good face to
face meetings.
3. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
4. Meetings Bloody Meetings
• Best known as a comic
actor for Monty Python,
A Fish Called Wanda,
and now as Q in James
Bond films.
• Started Video Arts for
business training
• 1976, John Cleese plays
the middle manager.
• 2012 remake, Cleese
returns as the judge.
5. Meetings Can Be a Waste
A recent survey said:
– 49% felt they wasted at least 3
hours a week in meetings
– The more senior they were, the
more meetings they went to
– 17 hours per week spent at
meetings
– Running meetings – a crucial part
of their jobs (80%)
Plus:
– You don’t learn from experience
– People copy your bad habits
6. Monster Meetings and
Miracle Meetings
• Pair up
• Share stories of
meeting disasters
• What went wrong?
• Now share stories of
successful meetings
• What made them
successful?
7. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
8. Objectives
1. What are you trying to
achieve?
2. Is a meeting the best
way to achieve the
objective?
3. If so, who will need to be
there?
4. What role will each
person play?
5. What information will
each person need to be
successful?
2012 Swimming and Diving Champions!
9. Meeting Objectives
Consider:
• The sum of all of the hourly rates of the people at the meeting.
• Other valuable activities you are taking people away from
• The effects on morale of too many meetings
Good Uses for Meetings Bad Uses for Meetings
10. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
11. Writing Meeting Agendas
• A schedule of activities that
will achieve the meeting’s
objectives.
• Enough detail that people
will be able to prepare.
• Estimated time for each item
• Who will lead each section
• Items grouped logically
• Most time given to most
important items, not the
most urgent ones.
12. Writing Agenda Items
Stated Agenda Item What they thought it was
about
What should it have been
called?
Improving company
communications
• Giving sales and
accounts direct access
to the data.
• Internet upgrade.
• Intranet redesign.
13. Writing Agenda Items
Stated Agenda Item What they thought it was
about
What should it have been
called?
Expenditure on
maintenance of B-1265s
and B219s
• Reducing maintenance
expenses
14. Sequence of Agenda Items
• Beginning
– Report on actions since last
meeting
– Short, easy to handle
agenda items
– Gives people time to arrive
– Allows people to warm up
• Middle
– Items that require
substantial discussion
• End
– Note taker summarizes
action commitments.
15. Supporting Materials
• What do you want
people to do to
prepare for the
meeting?
• What documents, data,
or other media will be
needed to successfully
accomplish the
objectives?
16. Agenda Writing Exercise
• Form groups of 3-4
• Read the Agenda Writing Case Study
• Step 1: List all of the agenda items and give
them appropriate titles
• Step 2: Prioritize them by importance
• Step 3: Assign time intervals to them
• Step 4: Put them in a logical sequence
• Write your group’s agenda on a flip chart
17. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
18. Role of the Chair / Facilitator
• What does a good
chair do?
19. Facilitating Meetings: Case Study
• Read the case study
• Pair up
• Put yourself in the role of advice
columnist; what advice would
you give?
20. Norms
• Rules that a group uses to
distinguish appropriate
from inappropriate
behavior.
• Examples:
– Preparation
– Confidentiality
– Participation
– Listening
– Use of devices
– Start and end on time
• Facilitator makes norms
explicit and enforces them
23. Special Case:
Scrum-style Project Meetings
• Each team member reports on:
– What has been done since last meeting
– Any obstacles that have prevented progress
– What each team member commits to do by the
next meeting
24. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
25. Role of the Secretary / Note Taker
– Having a separate
note taker frees the
facilitator to attend
to his/her role
– Records progress
and action items
– Summarizes and
checks for
consensus at the
end.
26. Tracking Action Items
• Sample meeting notes template
• Save time for note taker to review at end,
make sure everyone is clear and in agreement
about next steps.
27. Special Case: Meeting Evaluation
• A helpful end to regular meetings, especially if the group has gotten stuck in the past.
+ Δ
28. Agenda
1
• Introduction and Warm Up
2
• Meetings Step by Step
• Meeting objectives
• Writing Effective Agendas
• Structure and Facilitate
• Summarize and Record
3
• Action Planning
30. Focus on What You Want
Instead of trying to
suppress an unwanted
behavior, focus on new,
desired behaviors
31. WOOP It Up
Wish, Outcome, Obstacle, Plan
• Wish – What you hope will come from this
session.
• Outcome – the best outcome you can imagine
for your meetings
• Obstacle – what might get in the way?
• Plan – make a plan to make it happen
32. • Program evaluation link will be sent by email.
• You’ll get a link to a course page with all the materials.
Kevin R. Thomas
Manager, Training & Development
x3542
Kevin.R.Thomas@williams.edu
Editor's Notes
Play 0:00 – 2:20
2:05 – 8:53
Good Objectives
Generating ideas for solutions
Making informed decisions that affect team members.
Determining next steps.
Get feedback on a proposal
Finding out more about a stakeholder group
Developing connections between team members
Not-so-good Uses for Meetings
Meetings are routine but there are no agenda items.
Wordsmithing
Informing people of something where no action or discussion is required (although there are exceptions).
Problem solving between 2 people when a group of people have been called together.
8:53 -13:00
13:00 – 14:32
14:32 – 18:40
24:30 - 26:35
Organizing Agenda Items
Managing time
Enforcing norms
Listening
Empowering members
Making conflict productive
Appreciation
26:35 – 28:40
28:40 – 30:45
30:51 - END
Combine the breaking of a habit with the making of a new habit.
This is a very effective approach for smokers. If a smoker normally wakes up and lights a cigarette before their feet hit the floor, they will instead head straight to the shower. They will slowing transform their habit and redirect every last one of their triggers to other non-smoking related behaviors.
Who can share a story about a habit you broke by replacing it with a new habit?
Here’s some more good advice from Joyce Meyer…
Focus on the good habit you want to do, not the bad habit you don’t want to do. Overcome the bad with good.
This is so key because it allows you to celebrate your success in forming the new habit, rather than focus on failing to suppress the old habit.