5S is a systematic approach to workplace organization and standardization, originating from Japanese manufacturing techniques and later applied to various industries worldwide. The term "5S" stands for five Japanese words: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke, which roughly translate to Sort, Set in Order, Shine, Standardize, and Sustain in English. The goal of implementing 5S is to create a clean, organized, and efficient workspace that promotes safety, productivity, and employee morale. Here's a breakdown of each step:
Sort (Seiri): This step involves sorting through all items and materials in the office to separate the necessary items from the unnecessary ones. Unnecessary items can be disposed of, recycled, or relocated to a more appropriate location. The aim is to keep only what is essential for daily operations in the workspace.
Set in Order (Seiton): After sorting, the next step is to organize and arrange the necessary items in a logical and efficient manner. Each item should have a designated place, and tools or materials should be stored close to where they will be used. This step helps reduce wasted time searching for items and promotes a clutter-free workspace.
Shine (Seiso): This step involves cleaning and maintaining the workspace regularly. Employees should be encouraged to keep their work areas clean and tidy, removing any dirt, dust, or debris. Regular cleaning not only improves the physical appearance of the workspace but also helps identify any maintenance issues or safety hazards.
Standardize (Seiketsu): Standardization involves creating and implementing procedures and guidelines for maintaining the first three S's (Sort, Set in Order, Shine). Standardized procedures ensure consistency in workplace organization and cleanliness across different areas and shifts. Visual aids such as signs, labels, and color-coding can help reinforce these standards.
Sustain (Shitsuke): The final step of 5S is to sustain the improvements achieved through the previous steps. This requires ongoing commitment and discipline from all employees to adhere to the established standards and continuously improve the workplace. Regular audits, training sessions, and employee engagement initiatives can help sustain the 5S culture in the office.
Implementing 5S in the office can lead to numerous benefits, including improved efficiency, safety, morale, and overall workplace culture. It promotes a sense of ownership and responsibility among employees for their workspace and encourages continuous improvement efforts.
4. Introduction
• A method of creating a clean and orderly workplace that exposes wastes and
makes abnormalities immediately visible.
• Origin from Japan -Toyota Production System (TPS)
• It is called 5S simply because of the five Japanese words that start with the letter S.
Seiri (Sort) Seiton (Set In Order) Seiso (Shine) Seiketsu(Standardize) Shitsuke (Sustain)
7. 1. Sort
• Identify and remove unnecessary items from the
office space.
• outdated documents
• unused equipment
• other non-essential items
• Disposing all the unnecessary items.
9. 2. Set in Order
• Organize the remaining items in a logical and
efficient manner.
• Consider factors :
- frequency of use (frequent or rarely)
- accessibility (easy to access for frequent
use items)
• Label storage spaces and create a designated
place for each item.
• Ensure that essential items are easily accessible
to everyone who needs them.
10. 2. Set in Order
• Arrange a place for everything in its place.
Before After
11. 3. Shine
• Create regular cleaning schedule for the
office/production/warehouse space.
• Make sure to keep working area clean and
organized during and after working.
• Address any maintenance issues promptly to the
Admin in order to create a safe and pleasant
working environment.
13. 4. Standardize
• Maintain a high standard of workplace organized by
keeping everything clean and orderly at all times.
• Superior & Supervisor are responsible in employee
compliance.
• Clearly communicate
• Each employee helps each other in implementing 5S
• The Superior & Supervisor must reprimand to Admin if
there is an employee who makes a mistake or not
corporative with
14. • Maintain a standard.
Before After
4. Standardize
15. 5. Sustain
• Foster a culture of considering the company assets
(equipment, computer etc.) and work area as your own.
• Practice the 5S system continuously so that it becomes
positive habit and ingrained in the culture of the
organization.
• Admin will shall conduct regular inspection to ensure that
5S practices are being followed and practiced.
• The employee who practices 5S perfectly will be
recognized and awarded by a secret gift from Admin of
the company.
17. Benefit’s of 5S
5S
Improvement in Safety
Create More Space
A Clean and
Pleasant Environment
Create
Consistency and
Improvement of
Self Discipline
18. Location to do 5S
Production
PIC – CLEANER / SV / HOD
Responsible: Prod. Workers
Picking
Room
Moulding
&
QC
Packing
Room
Warehouse
Prewash
Office
PIC – CLEANER / HR DEPT.
Responsible: OfficeStaff
Pantry
&
Toilet
Praying
Room
Meeting
Room
Own
Desk
Store
19. Wo Jia Yan 5S Schedule
&
Enforcement (Office)
Wo Jia Yan 5S Schedule & Enforcement
Name Once A Week Areas Twice A Month Areas
Zuhayra & Hawa 1st Week Friday
Pantry/Meeting
Room/Prayer Room
& Stationary Rack
2nd Week
&
4th Week
Staff Desk/
General Store
Azri & Hafizah 2nd Week Friday Staff Desk/
Fresh Stew Store
Lui & Ani 3rd Week Friday Staff Desk/
Documentation
Store
When to do?
• Once A Week
• Twice A Month
Schedule:
20. Once A Week (Office)
Pantry Meeting Room
Prayer
Room
&
Stationary
Rack
Toilet
Staircases
21. Twice A Month (Office)
Staff Desk
General Store
Documentation Store
22. Twice A Month
(Production)
WJYMSB Fresh Stew Warehouse
WJYSB Raw Materials Warehouse
WJYSB Packing Materials Warehouse
WJYSB Cartoning
Room
