The Anatomy of an IT Accessibility Coordinator

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With accessibility on many schools' minds, campuses across the country are creating new roles (IT Accessibility Coordinator, Accessible Technology Specialist, Accessibility Manager, etc.) to help them comply with web accessibility laws and guidelines. But what exactly does an IT Accessibility Coordinator do? In this webinar, you'll learn the answer to that question directly from Kara Zirkle, the IT Accessibility Coordinator at George Mason University. Looking at the responsibilities and expectations of the role, Kara will discuss strategies for accomplishing accessibility goals at the university level. This presentation will cover: - What are the responsibilities of an IT Accessibility Coordinator? - What are the expectations and the realistic goals for the role? - Budgeting for accessibility - Building an accessibility strategy at your school - Getting administrative buy-in & centralizing efforts - George Mason University's road to accessibility - Challenges Kara has encountered along the way

Technology

1
The Anatomy of an IT Accessibility
Coordinator
Kara Zirkle
IT Accessibility Coordinator
George Mason University
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live tweet: #a11y
 Type questions in the window during the presentation
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Lily Bond (Moderator)
3Play Media
Director of Marketing
lily@3playmedia.com

How Did I Become an IT Accessibility
Coordinator?
• Commonwealth of Virginia adopted rules and
regulations similar to Section 508. As part, Mason
decided to put a Committee together to determine
what a role and responsibility would look like to help
achieve this new requirement. As part, the IT
Accessibility Coordinator position was created.
• Mason is a level II state school – part of a
requirement to was to have an IT Accessibility Policy
in place.

Organizational Structure
• Poll Question
• What advantages and
disadvantages does that
have?
Office of the
President
Compliance
Diversity and
Ethics
Assistive
Technology
Initiative

Reflection on What it Means to Be an
IT Accessibility Coordinator
• Most people think I’m part of IT Technical Support to help
with problems when software can’t be accessed ….
• IT plays such an integral part throughout various areas of
campus, correlate that with accessibility throughout the
university – it means I have my hands in a lot of different
projects.
• Policy
• Procurement
• Academic Software
• Library
• Enterprise Wide Software
• Kiosks (vending machines,
ATMs, laundry, etc.) Videos
(Captioning, accessibility of
Video Players)
• Documents (both on
websites and through
courses)
• Online Course Accessibility
• Websites
• 3rd Party Applications
(Website, course
supplemental, procurement,
etc)

Key Partnerships
• What are the key partnerships made that have helped
promote accessibility?
– This will be different for everyone based upon the organizational
structure.
• IT - has opened the doors to sitting on various committees
allowing updated information on projects, purchases, etc.
• Library – open to the public, various database and multi-
media purchases. Knowing
• Instructional Designers and Distance Education – Working
with those who are on the front lines of online teaching
where building accessibility into the design vs an
accommodation is key to the level of success.

Greatest Successes
• What has been greatest successes, and why
were they successes?
– Architecture Standards Committee (ASC) which
has the Architecture Standards Review Board
(ASRB)
– DE Audits and Reviews
– Updated Policy and added Procurement Policy

Biggest Challenges
• What were the biggest challenges?
– Getting a top down approach
– Equal Communication – defining accessibility
– Keeping up with demand

Contact Information
Kara Zirkle, IT Accessibility Coordinator
Assistive Technology Initiative Office
Email: kzirkle1@gmu.edu
Web: http://ati.gmu.edu
Twitter: @AccessibleMason
Feel free to network and find me on
LinkedIn: Kara Zirkle

10
Presenters
Kara Zirkle
IT Accessibility Coordinator
George Mason University
Lily Bond (Moderator)
3Play Media
Director of Marketing
lily@3playmedia.com
Q&A
Upcoming Webinars:
 June 2: Quick Start to Captioning
 June 16: Captioning the 3Play Way
 June 29: Are You at Risk? Identifying Accessibility
Gaps at Your Organization
 July 7: Evaluating Web Application Accessibility
You can register for these free webinars at:
www.3playmedia.com/webinars/
Please type your questions into the window in your control
panel. A recording of this webinar will be available for replay.

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The Anatomy of an IT Accessibility Coordinator

1. 1 The Anatomy of an IT Accessibility Coordinator Kara Zirkle IT Accessibility Coordinator George Mason University www.3playmedia.com twitter: @3playmedia live tweet: #a11y  Type questions in the window during the presentation  Recording of presentation will be available for replay  To view live captions, please click the link in the chat window Lily Bond (Moderator) 3Play Media Director of Marketing lily@3playmedia.com

2. The Anatomy of an IT Accessibility Coordinator Kara Zirkle, Assistive Technology Initiative

3. How Did I Become an IT Accessibility Coordinator? • Commonwealth of Virginia adopted rules and regulations similar to Section 508. As part, Mason decided to put a Committee together to determine what a role and responsibility would look like to help achieve this new requirement. As part, the IT Accessibility Coordinator position was created. • Mason is a level II state school – part of a requirement to was to have an IT Accessibility Policy in place.

4. Organizational Structure • Poll Question • What advantages and disadvantages does that have? Office of the President Compliance Diversity and Ethics Assistive Technology Initiative

5. Reflection on What it Means to Be an IT Accessibility Coordinator • Most people think I’m part of IT Technical Support to help with problems when software can’t be accessed …. • IT plays such an integral part throughout various areas of campus, correlate that with accessibility throughout the university – it means I have my hands in a lot of different projects. • Policy • Procurement • Academic Software • Library • Enterprise Wide Software • Kiosks (vending machines, ATMs, laundry, etc.) Videos (Captioning, accessibility of Video Players) • Documents (both on websites and through courses) • Online Course Accessibility • Websites • 3rd Party Applications (Website, course supplemental, procurement, etc)

6. Key Partnerships • What are the key partnerships made that have helped promote accessibility? – This will be different for everyone based upon the organizational structure. • IT - has opened the doors to sitting on various committees allowing updated information on projects, purchases, etc. • Library – open to the public, various database and multimedia purchases. Knowing • Instructional Designers and Distance Education – Working with those who are on the front lines of online teaching where building accessibility into the design vs an accommodation is key to the level of success.

7. Greatest Successes • What has been greatest successes, and why were they successes? – Architecture Standards Committee (ASC) which has the Architecture Standards Review Board (ASRB) – DE Audits and Reviews – Updated Policy and added Procurement Policy

8. Biggest Challenges • What were the biggest challenges? – Getting a top down approach – Equal Communication – defining accessibility – Keeping up with demand

9. Contact Information Kara Zirkle, IT Accessibility Coordinator Assistive Technology Initiative Office Email: kzirkle1@gmu.edu Web: http://ati.gmu.edu Twitter: @AccessibleMason Feel free to network and find me on LinkedIn: Kara Zirkle

10. 10 Presenters Kara Zirkle IT Accessibility Coordinator George Mason University Lily Bond (Moderator) 3Play Media Director of Marketing lily@3playmedia.com Q&A Upcoming Webinars:  June 2: Quick Start to Captioning  June 16: Captioning the 3Play Way  June 29: Are You at Risk? Identifying Accessibility Gaps at Your Organization  July 7: Evaluating Web Application Accessibility You can register for these free webinars at: www.3playmedia.com/webinars/ Please type your questions into the window in your control panel. A recording of this webinar will be available for replay.

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