This document provides instructions for using various data tools in Microsoft Excel, including sorting, filtering, and validating data. It discusses how to: 1) Sort data by one or multiple columns in ascending or descending order using the Sort dialog box or a custom list. 2) Filter data using one or more column criteria to display only records that meet specified conditions. 3) Validate data entered into cells to restrict values to a given data type, list, or range using data validation. Examples show validating numerical data to whole numbers within a specified range.

1. PROJECT ON DATA TAB IN
MS - EXCEL
Submitted By -
Bibhooti Narayan
Roll No. 88(Evening Batch)
Reg. no. NRO 0279183
Submitted to -
SUDHAKARKUMAR

2. OBJECTIVES
• Sort data
• Filter data
• Data Tools
• Outline (Group)
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3. Sorting Data
• You can rearrange or sort the records in a
table or range based on the data in one or
more fields
• The fields you use to order the data are called
Sort Fields
• You can sort data in ascending or descending
order
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4. Sorting Data
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5. Sorting Multiple Columns using the
Sort Dialog Box
• Click any cell in a table or range
• In the Sort & Filter group on the Data tab, click the
Sort button to open the Sort dialog box
• If the Sort by row exists, modify the primary sort by
selections; otherwise, click the Add Level button to
insert the Sort by row
• Click the Sort by arrow, select the column heading
that you want to specify as the primary sort field,
click the Sort On arrow to select the type of data,
then click the Order arrow to select the sort order
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6. Sorting Multiple Columns
using the Sort Dialog Box
• To sort by a second column, click the Add Level button to add
the first Then by row. Click the Sort by arrow, select the
column heading that you want to specify as the secondary
sort field, click the Sort On arrow to select the type of data,
then click the Order arrow to select the sort order
• To sort by additional columns, click the Add Level button and
select appropriate Then by, Sort On, and Order values
• Click the OK button
New Perspectives on Microsoft Office
Excel 2007
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7. Sorting Using a Custom List
• A Custom List indicates the sequence in which you
want data ordered
• In the Sort & Filter Group on the Data tab, click the
Sort button
• Click on the Order arrow and then click Custom List
• In the List Entries box, type each entry for the
custom list, pressing the Enter key after each entry
• Click the Add button
• Click the OK button
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8. Sorting Using a Custom List
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9. Filtering Using One Column
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10. Filtering Using One Column
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11. Filtering Using Multiple Columns
• If you need to further restrict the records that
appear in a filtered table, you can filter by one
or more of the other columns
• Each additional filter is applied to the
currently filtered data and further reduces the
records that are displayed
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12. Creating Criteria Filters to Specify
More Complex Criteria
• Criteria filters enable you to specify various
conditions in addition to those that are based
on an “equals” criterion
New Perspectives on Microsoft Office
Excel 2007
12

13. Creating Criteria Filters to Specify
More Complex Criteria
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14. DATA TOOLS- Data validation
• Data validation is used to define restrictions
on what data can or should be entered in a
cell.
• We can configure data validation to prevent
users from entering data that is not valid.
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15. Data Validation
Example 1: numerical treatment levels
– There are 4 different treatment levels
– We want to avoid entering a treatment level
that is out of the range

16. Example 1
• Step 1: select the range where data have
to be entered
• Step 2: Choose Data => Validation

17. Example 1
• Step 3: allow only whole numbers

18. Example 1
• Step 4: allow only whole numbers
between 1 and 4

19. Example 1
• Step 5: customize the input message

20. Example 1
• Step 5: resulting input message when cell
is selected

21. Example 1
• Step 6: customizing error message
Research Methods Group

22. Example 1
• Step 6: resulting error message when
entering a value out of range

23. Example 1
• WARNING 1 !!!!!!!
• You can still enter an incorrect value
within the range 1 - 4

24. Example 1
• WARNING 2 !!!!!!!
• Data Validation does only work when
manually entering values. It doesn’t work
when copying values.

25. Example 1
• WARNING 2 !!!!!!!

26. Example 1
• WARNING 2 !!!!!!!
Result:

27. OUTLINE(GROUP)
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28. THANK YOU