MS-OFFICE
MATERIAL
WINDOWS, WORD, EXCEL & POWERPOINT
Prepared By
M.S.N.D.Prasad
m s n d u r g a p r a s a d @ g m a i l . c o m
[MS-OFFICE MATERIAL]
Siva Naga Durga Prasad.Mmsndurgaprasad@gmail.com
INTRODUCTION
Block Diagram of Computer
Input Device
Operator to give the information to system that called input devices. There are
keyboard, mouse, joy stick, light pen, scanner etc…
Output Device
Operator to get the result that called output devices. Theare are monitor and printer,
inkjet printer, laser printer, thermal printer. etc….
CPU(Central Processing Unit)
To process the data which is entered by the Input Flow and Output Flow. It consists of
three parts They are: ALU, CU, MU.
ALU (Arthemetic Logical Unit)
Process is done in an Arthemetic and Logical unit.
Ex: + , - , *, %,^,/,<,>..Etc…
CU (Control unit)
This is used to control all devices which are helpful for processing. It controls the
Inflow and Outflow of data.
MU (memory unit)
Storage unit is used to store any kind of information. They are two types Ram & Rom.
Ram (random access memory)
It is a type of memory which access randomly. All the values are not stored
sequentially. This type of memory is also called as read / write memory.
Rom (read only memory)
In this the files are stored Permanently. The contents in this memory is mainly used
for reading purpose.
Storage device
It is used to store the contents or the values. It consists of two types.
a. Primary storage device
b. Secondary storage device
Primary storage device
The values, programs or the contents in the files are basically stored in the Primary
device called Hard disk (or) Local disk.
WINDOWS
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Secondary storage device
This type of storage devices used to store the values. They are also used for the
transportation of Data. Cd’s, DVD’s, Floppy, Pen drives Etc…
Computer Memory measurements
8 bits = 1 byte
1024 bytes = 1 KB (Kilobyte)
1024 KB = 1 MB (Megabyte)
1024 MB = 1 GB (Gigabyte)
1024 GB = 1 TB (Terabyte)
Operating system
It is an essential component of computer. It works as a media between the computer
and the user. It organizes the software and the hardware to work. It makes easier to
use the computer. Friendly nature
Ex: MS-Dos (Disk Operating System), Windows, Linux etc.
File formats
a) Secondary file name for the Notepad  *.TXT
b) ― ― ― ― ―MSpaint‖  *.BMP
c) ― ― ― ― ―Images or Photos‖  *.JPG
d) ― ― ― ― ―WordPad‖  *.RTF
e) ― ― ― ― ―MsWord‖  *.DOCX
f) ― ― ― ― Template files in MsWord  *.DOTX
g) ― ― ― ― ―MsExcel‖  *.XLSX
h) ― ― ― ― ―MsPowerPoint‖  *.PPTX
i) ― ― ― ― ―Ms Access‖  *.ACCDB
Creation of Folder on desktop
 Click on Mouse right click
 Select ―NEW‖ option
 Select ―Folder‖ option
 Give the Folder name
 Click Enter
Change the desktop background & Screen Saver
 Click on Mouse right click
 Select Properties option
 Select desktop Tab or Screen Saver
 Select your options
 Click OK button
WINDOWS
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MS-WORD
It is used to various types of documentation works
Adv. of work over notepad
1) Spell check
2) No. of pages, margins, justify
3) Hyperlink, Mail merge etc…
4) Multiple document interface as over notepad as single document.
Start  Programs MS-OfficeMS-Word
Start Run  WinWord
OFFICE/FILE BUTTON
New
It creates a new document. That documents blank documents, xml documents,
web documents etc…
Open
It opens an existing document in system. That documents is word documents only
(.doc, .docx)
Save
Save the current document. In this save format document format, template format
etc…
Save as
Create a duplicate copy of an exciting document with a different name.
Print preview
It display preview of the current document. Using this we can view single page
preview or multiple page mode.
To view preview
 Office Button—Print – Print Preview.
To close preview
 Press esc key or close button at preview window
Print
It sends current document to printer to print any document.
Send
Send a copy of document in mail or Fax through attachment.
Close
Close the current using document.
Undo
It reverses the last action.
Redo
It repeats the last action.
MS-WORD
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HOME
CLIPBOARD
Cut
It cuts the selected portion on the current document.
Copy
It copies the selected portion on the document in to the clipboard (buffer:
temporary storage)
Paste
It gets the cut / copied the text in the document.
FONT
Font
It is used to set the font size font color under line style character etc…
PARAGRAPH
To Apply/change the bullets (numbering) style any text
 Select the items on the document
 Home—Paragraph bullets & numbering
 Select any number format / bullet format
 Click ok button
To set the spacing between the paragraph
 Select the paragraph
 Home—paragraph
 Under Spacing—give the Before/After spacing
 Click OK button
To set the Paragraph Indentation
 Select the paragraph
 Home—paragraph
 Under Indentation—give the Left/Right and Special
 Click OK button
To set the spacing between the lines
 Select the paragraph
 Home—paragraph
 Line spacing --- click & select single / double
 Click OK button
EDITING
Select all
It selects entire text in the document.
Find
It is used to search for the specified string on the document.
Replace
It is used to replace any exiting word with the new word.
Go to
It moves cursor to the specified page number or line number in the current
document.
MS-WORD
[MS-OFFICE MATERIAL]
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INSERT
PAGES
Cover Page
Insert a fully – formatted cover page. You fill in the title, author,
date, and other information.
Blank Page
Insert a new blank page at the cursor position
Page Break
Inserts a manual page break at the insertion point
TABLES
To insert a new table
 Insert –table
 Select No. of columns, No. of rows
 Click ok button
To delete any table
 Place cursor inside the table
 Layout -- delete table
To resize the width of any column
 Move cursor on the required ruler partition
 Drag & resize the width of column
To delete any row
 Place cursor on any row to delete
 Layout --delete row
To delete any column
 Place cursor on any column to delete
 Layout--delete column
To merge any portion on table
 Select required rows, columns
 Layout--merge cells
To split any portion on table
 Place cursor on required row/column
 Layout --split cells
 No. of columns, No. of rows
 Click ok button
ILLUSTRATIONS
Picture
To insert the picture
Clip art
Insert clip art into the document including drawing movies, sound or stock
photography to illustrate a specific concept.
Shapes
Insert ready – made shapes, such as rectangles and circles, arrows, lines, flowchart
symbols, and callouts.
Smart arts
Insert a Smart art graphic to visually communicate information. Smart art graphics
range from graphical lists and process diagrams to more complex graphics, such as Venn
diagrams and Organization charts.
MS-WORD
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Chart
Insert a chart Illustrate and compare data. Bar, Pie, Line, Area and Surface are
some of the available types.
LINKS
Hyperlink
It is used to jump from one file to another file. Hyperlink Create a link to a web
page, a picture, on e-mail address, or a program.
To insert hyperlink
 Type any text
 Select the text
 Insert –Links—Hyperlink
 Brose for file –Select the file which you want to connect
 Click ok button
To remove hyperlink
 Select the text
 Insert –Links—Hyperlink
 Click on remove link button
Book mark
Creates bookmarks to assign a name to a specific point in a document. You can
make jump directly to a bookmarked location
HEADER & FOOTER
Header
These are used to insert any text in top of each and every page in the document.
Footer
These are used to insert any text in bottom of each and every page in the
document.
Page numbers
Insert the page numbers in Top/Bottom that page numbers automatically update
when you add or delete pages.
TEXT
Text box
Inserts preformatted text box.
Word art
Insert decorative text in your document.
Drop cap
Can create large capital letter at the Beginning of the paragraph. That to minimum
3 lines occupied.
Date & Time
To inset system current date & time in different formats.
Object
Inserts’ an object such as a drawing, WordArt text effect, or an equation at the
insertion point.
SYMBOLS
Symbols
Insert symbols that are not on your key board, such as copy right symbols, trade
mark, symbols, paragraph marks and Unicode characters.
MS-WORD
[MS-OFFICE MATERIAL]
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PAGE LAYOUT
THEMES
Change the overall design of the entire document, including colors, fonts and
effects. Change the colors for the current theme, Fonts.
Page set up
It is used to set the page margins, page orientation paper size etc…
TO SET THE PAGE MARGINS IN 2003
Top, bottom ---- 1inch
Left, right ------ 1.25inch
TO SET THE PAGE MARGINS IN 2007
Top, bottom ---- 1inch
Left, right ------ 1inch
To divide page in to columns
 Page layout—Columns
 Select – two
 Click OK button
To move cursor first to second column
 Page layout – Breaks
 Select columns
 Click OK button
PAGE BACKGROUND
Page color
Choose a color for the back ground of the page.
Water Mark
Insert ghosted text behind the content on the page. This is often used to indicate
that a document is to be treated specially, such as Confidential or Urgent.
To apply the Paragraph borders
 Page layout – Page background
 Select Page borders
 Select Borders (Paragraph)
 Select any style of borders
 Click OK button
To apply the Page borders
 Page layout – Page background
 Select Page borders
 Select Page Borders (page)
 Select any style of borders
 Click OK button
To apply background color of the text
 Page layout – Page background
 Select Page borders
 Select shading
 Select any color
 Click OK button
MS-WORD
[MS-OFFICE MATERIAL]
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PARAGRAPH
Indent
Move in the left side of the paragraph by a certain amount. To change the margins for
the whole document, click the margins button and Move in the right side of the
paragraph by a certain amount. To change the margins for the whole document, click
the margins button.
Spacing
Change the space between the paragraphs by adding space above the selected
paragraphs. Change the space between the paragraphs by adding space below the
selected paragraphs.
REFERENCES
Footnotes
Add a Footnote to the document. Foot notes are automatically renumbered as you
move text around the document. Add an Endnote to the document. Endnotes are
placed at the end of the document.
To Insert the Foot Note
 Place cursor after completion of required word
 Reference menu Footnotes
 Type any text
 Press ctrl + home key
MAILINGS
Mail Merge
Distribute the latter in different address in same subject on the document.
Steps for Mail Merge
 MailingsStart Mail Merge Step by Step Mail Merge Wizard
 Select Letters
 Click on next button
 Click on next button
 Select a type a new list ---- create
 Insert an address fields
 Save the data source document & click ok button
 Go to Insert Merge FieldInset the address fields
 Go to Finish & MergeEdit Individual documents
 Click OK button
REVIEW
Proofing
Spelling and grammar
Cheek the spellings and grammar of text on the document.
Thesaurus
Suggests other words with a similar meaning to the word you have selected.
Word Count
Find out the number of Words, Characters, Paragraphs, and Lines in the current
document.
Comments
Comments are text which gives brief remarks about an object or word.
MS-WORD
[MS-OFFICE MATERIAL]
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Protect Document
Restrict people from making certain types of editing or formatting to the document by
specifying a password.
Set the password
 Review Product document
 Restrict formatting & editing
 Click on Allow only this type of editing in the document
 Select any option
 Click yes start enforcing protection
 Give the password
 Click OK button
VIEW
DOCUMENT VIEWS
Print lay out
It displays page in print layout style. It displays page margins, page breaks, picture on
the document.
Full screen Reading
View the document in full screen Reading view in order to maximize the space
available for reading or commenting on the document.
Web lay out
It display page in normal layout style. It does not display page breaks, margins on the
document.
Draft view
It display page in normal layout style. It does not display page breaks, margins on the
document.
SHOW / HIDE
Rulers
View the rulers, used to measure and line up objects in the document.
Gridlines
Turn on gridlines to which you can align objects in the document.
Document map
Open the Document map, which allows you to navigate through a structural view of
the document.
Thumbnails
Open the thumbnails pane, which you can use to navigate a long document through
small pictures of each page.
ZOOM
Zoom
Open the zoom dialog box to specify the zoom level of the document. In most cases,
you can also use the zoom controls in the status bar at the bottom of the window to
quickly zoom the document.
100%
Zoom the document to the % of the normal size.
Page width
Zoom the document so that an entire page fits in the window.
Two pages
Zoom the document so that two pages fit in the window.
Page width
Zoom the document so that the width of the page matches the width of the window.
MS-WORD
[MS-OFFICE MATERIAL]
Siva Naga Durga Prasad.Mmsndurgaprasad@gmail.com
SHORT CUT KEYS IN MS-OFFICE
Ctrl + A Select All
Ctrl + B Bold
Ctrl + C Copy
Ctrl + D Font window
Ctrl + E Center Alignment
Ctrl + F Find window
Ctrl + G Goto Window
Ctrl + H Replace Window
Ctrl + I Italic
Ctrl + J Justify
Ctrl + K Insert Hyperlink
Ctrl + L Left Alignment
Ctrl + M New Slide (Power point)
Ctrl + N New Document
Ctrl + O Open Document
Ctrl + P Print Document
Ctrl + R Right Alignment
Ctrl + S Save Document
Ctrl + U Under Line
Ctrl + V Paste
Ctrl + W Close Document
Ctrl + X Cut
Ctrl + Y Redo
Ctrl + Z Undo
Ctrl + 1 One Line Spacing
Ctrl + 2 Double line Spacing
Ctrl + 5 1.5 Line Spacing
F1 Help
F2 Rename (Excel)
F4 Repeat last Action
F5 Goto Window
F7 Spelling & Grammar
F12 Save As Window
Ctrl + F1 Hide/Show Task Pane (2003,2007 & 2010 Version)
Ctrl + F4 Close Document
Shift + F3 Change Case
Alt + F4 Close Window
Ctrl+  (Enter) Page Break
Alt + F3 Insert Auto Text (2003 Version)
Shift + F7 Thesaurus
SHORT CUT KEYS
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( Windows) +E My Computer
( Windows) +R Run
( Windows) +D Show on Desktop
( Windows) +M Minimize Task bar Programs
( Windows) +F Search (Find)
Alt +Tab Open Task bar Programs
Alt+Space+N Minimize Window
Alt+Space+X Maximize Window
Alt+Space+C Close Window
Alt+Space+R Restore Window
Alt+Space+M Move the Window
Alt+Space+S Window Size Increase/Decrease
Shift +Ctrl+ > Increase the Font Size
Shift +Ctrl+ < Decrease the Font size
Ctrl + ] Increase the Font Size
Ctrl+ [ Decrease the Font size
Ctrl + Shift+ = Super Script
Ctrl + = Sub Script
SHORT CUT KEYS
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MS-EXCEL
An excel work sheet consists rows and columns.
Rows-----65536 (1, 2, 3, -----)
Columns----256 (A, B----Z, AA, AB-----AZ, ----IA, IB, -----IV) in 2003 Version
Rows ----- 1048576 (1, 2, 3, -----)
Columns --- 16384 (A, B, ----, XFD) in 2007 & 2010 Version.
Start ProgramsMS-OfficeMS-Excel
Start RunExcel
SHORT CUT KEYS
Ctrl +--------- Last row
Ctrl + -------- First row
Ctrl + ------- Last column
Ctrl + ------- First column
Ctrl + home – First cell
Ctrl + page down Next sheet
Ctrl + page up--- Previous sheet
TO COPY AND PASTE ANY ITEM REPEATEDLY
 Type any item
 Press Enter
 Press up arrow
 Move mouse on cell pointer (+) and drag it to any direction
TO RESIZE WIDTH OF ANY COLUMN
 Move mouse in between the partition of column
 Drag and resize the width
TO GENERATE CONTINUOUS NUMBERS
 Type any number
 Press Enter
 press up arrow
 Hold ctrl key and move mouse over the cell pointer and drag the numbers up to
required value
EX-1
Answers
Total :
Average :
MS-EXCEL
[MS-OFFICE MATERIAL]
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TO INCREASE/DECREASE DECIMAL PLACES
 Select all values
 Click on decrease/increase tool at Home tool bar
EX-2
Answers
Amount :
Dis. Amt :
Net Amt :
PRINT PREVIEW
Display preview of the current work sheet
To view preview
 File menu Print Print Preview
TO ATTACH GRID LINES WHILE PRINTING
 Office button PrintPrint Preview
 Click on ―SETUP‖ Button
 Click on ―SHEET‖ Tab
 Click on Grid lines (to attach lines)
or Unclick Grid lines (to remove lines)
 Click ok button
FIND
It is used to search for a particular word in the specified column
TO SEARCH FOR ANY WORD
 Place cursor on required column
 Home menu EditingFind
 Type any text
 Click on find next button
 Close the find window
Automatically your cursor located at search item
GO TO
Moves cursor to specified cell address
TO MOVE CURSOR
 Home menuEditingGo to
 Cell reference ----- Type any cell address
 Click ok button
MS-EXCEL
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TO RENAME ANY SHEET
 Right click on sheet name at bottom of the window
 Select rename
 Type any name and press enter
TO INSERT NEW SHEET
 Right click on sheet name at bottom of window
 Select Insert
 Click ok button
TO DELETE ANY SHEET
 Right click sheet name which you want to delete
 Select delete
 Click ok button
EX-3
PAGE BREAK PREVIEW
Display current work sheet in multiple pages view style
TO VIEW PAGE PREVIEW
 View MenuPage break Preview
NORMAL
Display current work sheet in normal style
TO VIEW NORMAL
 View MenuNormal
HEADER & FOOTER
It is used to attach any text in top/bottom of each and every page in the work sheet
TO INSERT HEADER & FOOTER
 Page Layout Page SetupHeader & Footer
 Click on custom header & custom footer button
 Click on left/center/right section
 Click ok button
TO VIEW HEADER & FOOTER
 Office button Print Print preview
TO INSERT AN EMPTY CELL
 Place cursor on required cell to insert an empty cell
 Home menu InsertInsert cells
 Select shift cells down / shift cells right
 Click ok button
MS-EXCEL
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TO INSERT ANY ROW
 Place cursor on required row
 Home menu InsertInsert rows
TO INSERT ANY COLUMN
 Place cursor on required column
 Home menu InsertInsert columns
TO DELETE ANY CELLS
 Place cursor on cell which you want to delete
 Home menu DeleteDelete Cells
 Select shift cells up / shift cells left
 Click ok button
TO DELETE ANY ROW / COLUMN
 Place cursor on required row / column
 Home menu DeleteDelete Cells
 Select entire row (or) entire column
 Click ok button
TO CREATE A CHART
 Select the required data
 Insert menu Charts
 Select first model on the chart window
 Click OK
Chart Move to Sheet
 Select Design Menu
 Click on Move chart button
 Select New Sheet
 Click OK
To Give Chart Title & XY Axis
 Select Design Menu
 Click on Chart Layout
 Select Layout9
MS-EXCEL
[MS-OFFICE MATERIAL]
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FUNCTIONS
STARTING ADDRESS: ENDING ADDRESS WE CALLED AS RANGE,
REFERENCE
SUM
It is used to add a group of values in a specified range.
Procedure
=Sum(Starting address : Ending address)
Eg:-
=Sum(C2:E2) ----- It adds values up to C2:E2 cell address
PRODUCT
It is used to multiply a group of values in given range.
Procedure
=PRODUCT(STARTING ADDRESS : ENDING ADDRESS)
AVERAGE
It is used to find the average values of a given range.
Procedure
=AVERAGE(STARTING ADDRESS : ENDING ADDRESS)
MINIMUM
It is used to find the smallest number in the given range.
Procedure
=MIN(STARTING ADDRESS : ENDING ADDRESS)
MAXIMUM
It is used to find the biggest number in the given range.
Procedure
=MAX(STARTING ADDRESS : ENDING ADDRESS)
COUNT
It is used to count the number of value cell in the given range.
Procedure
=COUNT(STARTING ADDRESS : ENDING ADDRESS)
MS-EXCEL
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COUNTA
It is used to count the number of cell in the given range.
Procedure
=COUNTA(STARTING ADDRESS : ENDING ADDRESS)
COUNTBLANK
It is used to count the number of blank cell in the given range.
Procedure
=COUNTBLANK(STARTING ADDRESS : ENDING ADDRESS)
TODAY
It is used to display the system current date
Procedure
=TODAY()
CONCATENATE
The function is used to add a cell
Procedure
= CONCATENATE(CELL ADDRESS1, CELL ADDRESS2,---)
UPPER
The function is change the cell text in capital letters
Procedure
=UPPER(―TEXT‖) or =UPPER(CELL ADDRESS)
LOWER
The function is change the cell text in small letters
Procedure
=LOWER(―TEXT‖) or =LOWER(CELL ADDRESS)
POWER
The function is calculated the power values.
Procedure
=POWER(NUMBER,POWER)
DATEDIF
The function is calculated of age.
Procedure
=DATEDIF(NUMBER,TODAY(),‖Y‖) Y for Years
=DATEDIF(NUMBER,TODAY(),‖YM‖) YM for Years of Months
=DATEDIF(NUMBER,TODAY(),‖MD‖) MD for Month of days
Comparison operators
= Equal to
> Greater than
< Less than
>= Greater than or equal to
<= Less than or equal to
<> Not Equal to
MS-EXCEL
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COUNTIF
It is used to find the repetitions of a particular item in the given range.
Procedure
=COUNTIF(STARTING ADDRESS : ENDING ADDRESS,‖TEXT‖)
Answer :
SUMIF
It is used to add a repetition of a particular item in the given range.
Procedure
=SUMIF(FINDING RAGE,‖TEXT‖,SUMRANGE)
Answer :
IF
It is used to check the given condition and print a result. If the given condition is
true, then executes true part otherwise it executes false part.
Procedure
=IF(CONDITION, ―TRUE‖,‖FALSE‖)
Grade Ans :
MS-EXCEL
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Calculate the answers of below 50000 & above 50000 by using IF CONDTION
Ans: Below 50000
Above 50000
AND OPERATOR
It is used to check the multiple conditions ―IFFUNCTION‖
Procedure
=IF(AND(CONDITION1,CONDITION2,---),‖TRUE‖,‖FALSE‖)
Find the result if the student has got above 35 in all subjects then PASS otherwise FAIL
Result Ans:
NESTED IF
If function within the if function is known as nested if.
Procedure
=IF(CONDITION,IF(CONDITION,‖TRUE‖,‖FALSE‖),‖FAIL‖)
Find the grade, if the student is PASS and student got above 180 total then FIRST otherwise
SECOND. If the student is FAIL then FAIL.
Grade Ans:
MS-EXCEL
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Calculate Net Salary (Salary Statement)
Answers
Gross Salary :
PF :
ESI :
PT :
Tot. deduction :
Net Salary :
Calculate Incentive
Calculate the Incentive in difference of Achieve and Target.
Incentive Ans:
RANK
Rank is given highest total of first.
=RANK(NUMBER, REFERENCE)
Answer:
MS-EXCEL
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Sort
Arranging records in alphabetical or numerical order
To sort any data
 Place cursor on first cell
 Data menu ---- sort
 Sort by ------ select any column heading
 Select order A to Z or Z to A
 Click ok button
Filters
These are used to filter required portion from a large list of data
TO FILTER ANY DATA
 Place cursor on first column heading
 Data menu ---- Filter
To Remove filter any data
 Place cursor on first column heading
 Data menu ---- Filter
SUB TOTALS
It is used to find the sub totals and grad totals for the required information
 While applying subtotals data must be in ―SORTED ORDER‖
 Data menu  Subtotal
 At each change in ----- Select any required column heading
 Use function ---Select ―SUM‖ function
 Add subtotal to ---Check ―Subtotal Column‖
 Click ok button
TO REMOVE SUBTOTAL
 Data menu Subtotal
 Click on remove all button
TO FREEZE ANY PORTION ON WINDOW
 Place cursor after row / column to freeze
 View menu ---- Freeze PanesFreeze Panes
TO REMOVE FREEZE PANES
 View menu ---- Freeze PanesUnfreeze panes
MS-EXCEL
[MS-OFFICE MATERIAL]
Siva Naga Durga Prasad.Mmsndurgaprasad@gmail.com
MS-POWERPOINT
PowerPoint is a complete presentation graphics package. It gives you
everything you need to produce different types of presentation.
SELECT THE SLIDE LAYOUT
 Home menu
 Under Slides
 Select layout Option
 Click on Select any layout slide
CREATE NEW SLIDE
 Home menu
 Under Slides
 Select New Slide Option
 Click on Select any layout slide
TO APPLY BACKGROUND DESIGN
 Design Menu
 Under Themes
 Select Background Style
TO APPLY BACKGROUND STYLE OWN DESIGN
 Design menu
 Under Background
 Background styles
 Select Fill Option
 Select our own design for background
TO ANIMATE THE TEXT
 Select the Text (our slide)
 Animation menu
 Under animation
 Select our animation style
TO APPLY THE EFFECT OPTIONS FOR ANIMATED TEXT
 Select our animated text
 Under Animations
 Select Effect options
 Select our Styles
TO VIEW THE SLIDE SHOW
 Slide Show Menu
 Under Start Slide Show
 Click on From Beginning
TO ANIMATED TEXT WITHOUT MOUSE CLICK
 Select our animated text
 Animations menu
 Under Timing
 Select Start: With previous/After Previous
MS-POWERPOINT
[MS-OFFICE MATERIAL]
Siva Naga Durga Prasad.Mmsndurgaprasad@gmail.com
TO ANIMATE THE SLIDE BACKGROUND
 Trainsitions menu
 Under trainsition to this slide
 Select any animation style
TO APPLY THE EFFECT FOR SLIDE BACKGROUND
 Trainsitions menu
 Under trainsition to this slide
 Select effect options
 Select the effect style
TO ANIMATED THE SLIDE BACKGROUND WITHOUT MOUSE CLICK
 Trainsitions menu
 Under timings
 Unclick On Mouse Click
TO INSERT HYPERLINK BUTTONS
 Insert menu
 Under Illustrations
 Select shapes option
 Select actions buttons
 Select any button
 Give the hyperlink slide
 Click OK button
MS-POWERPOINT

MS-OFFICE

  • 1.
    MS-OFFICE MATERIAL WINDOWS, WORD, EXCEL& POWERPOINT Prepared By M.S.N.D.Prasad m s n d u r g a p r a s a d @ g m a i l . c o m
  • 2.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com INTRODUCTION Block Diagram of Computer Input Device Operator to give the information to system that called input devices. There are keyboard, mouse, joy stick, light pen, scanner etc… Output Device Operator to get the result that called output devices. Theare are monitor and printer, inkjet printer, laser printer, thermal printer. etc…. CPU(Central Processing Unit) To process the data which is entered by the Input Flow and Output Flow. It consists of three parts They are: ALU, CU, MU. ALU (Arthemetic Logical Unit) Process is done in an Arthemetic and Logical unit. Ex: + , - , *, %,^,/,<,>..Etc… CU (Control unit) This is used to control all devices which are helpful for processing. It controls the Inflow and Outflow of data. MU (memory unit) Storage unit is used to store any kind of information. They are two types Ram & Rom. Ram (random access memory) It is a type of memory which access randomly. All the values are not stored sequentially. This type of memory is also called as read / write memory. Rom (read only memory) In this the files are stored Permanently. The contents in this memory is mainly used for reading purpose. Storage device It is used to store the contents or the values. It consists of two types. a. Primary storage device b. Secondary storage device Primary storage device The values, programs or the contents in the files are basically stored in the Primary device called Hard disk (or) Local disk. WINDOWS
  • 3.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Secondary storage device This type of storage devices used to store the values. They are also used for the transportation of Data. Cd’s, DVD’s, Floppy, Pen drives Etc… Computer Memory measurements 8 bits = 1 byte 1024 bytes = 1 KB (Kilobyte) 1024 KB = 1 MB (Megabyte) 1024 MB = 1 GB (Gigabyte) 1024 GB = 1 TB (Terabyte) Operating system It is an essential component of computer. It works as a media between the computer and the user. It organizes the software and the hardware to work. It makes easier to use the computer. Friendly nature Ex: MS-Dos (Disk Operating System), Windows, Linux etc. File formats a) Secondary file name for the Notepad  *.TXT b) ― ― ― ― ―MSpaint‖  *.BMP c) ― ― ― ― ―Images or Photos‖  *.JPG d) ― ― ― ― ―WordPad‖  *.RTF e) ― ― ― ― ―MsWord‖  *.DOCX f) ― ― ― ― Template files in MsWord  *.DOTX g) ― ― ― ― ―MsExcel‖  *.XLSX h) ― ― ― ― ―MsPowerPoint‖  *.PPTX i) ― ― ― ― ―Ms Access‖  *.ACCDB Creation of Folder on desktop  Click on Mouse right click  Select ―NEW‖ option  Select ―Folder‖ option  Give the Folder name  Click Enter Change the desktop background & Screen Saver  Click on Mouse right click  Select Properties option  Select desktop Tab or Screen Saver  Select your options  Click OK button WINDOWS
  • 4.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com MS-WORD It is used to various types of documentation works Adv. of work over notepad 1) Spell check 2) No. of pages, margins, justify 3) Hyperlink, Mail merge etc… 4) Multiple document interface as over notepad as single document. Start  Programs MS-OfficeMS-Word Start Run  WinWord OFFICE/FILE BUTTON New It creates a new document. That documents blank documents, xml documents, web documents etc… Open It opens an existing document in system. That documents is word documents only (.doc, .docx) Save Save the current document. In this save format document format, template format etc… Save as Create a duplicate copy of an exciting document with a different name. Print preview It display preview of the current document. Using this we can view single page preview or multiple page mode. To view preview  Office Button—Print – Print Preview. To close preview  Press esc key or close button at preview window Print It sends current document to printer to print any document. Send Send a copy of document in mail or Fax through attachment. Close Close the current using document. Undo It reverses the last action. Redo It repeats the last action. MS-WORD
  • 5.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com HOME CLIPBOARD Cut It cuts the selected portion on the current document. Copy It copies the selected portion on the document in to the clipboard (buffer: temporary storage) Paste It gets the cut / copied the text in the document. FONT Font It is used to set the font size font color under line style character etc… PARAGRAPH To Apply/change the bullets (numbering) style any text  Select the items on the document  Home—Paragraph bullets & numbering  Select any number format / bullet format  Click ok button To set the spacing between the paragraph  Select the paragraph  Home—paragraph  Under Spacing—give the Before/After spacing  Click OK button To set the Paragraph Indentation  Select the paragraph  Home—paragraph  Under Indentation—give the Left/Right and Special  Click OK button To set the spacing between the lines  Select the paragraph  Home—paragraph  Line spacing --- click & select single / double  Click OK button EDITING Select all It selects entire text in the document. Find It is used to search for the specified string on the document. Replace It is used to replace any exiting word with the new word. Go to It moves cursor to the specified page number or line number in the current document. MS-WORD
  • 6.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com INSERT PAGES Cover Page Insert a fully – formatted cover page. You fill in the title, author, date, and other information. Blank Page Insert a new blank page at the cursor position Page Break Inserts a manual page break at the insertion point TABLES To insert a new table  Insert –table  Select No. of columns, No. of rows  Click ok button To delete any table  Place cursor inside the table  Layout -- delete table To resize the width of any column  Move cursor on the required ruler partition  Drag & resize the width of column To delete any row  Place cursor on any row to delete  Layout --delete row To delete any column  Place cursor on any column to delete  Layout--delete column To merge any portion on table  Select required rows, columns  Layout--merge cells To split any portion on table  Place cursor on required row/column  Layout --split cells  No. of columns, No. of rows  Click ok button ILLUSTRATIONS Picture To insert the picture Clip art Insert clip art into the document including drawing movies, sound or stock photography to illustrate a specific concept. Shapes Insert ready – made shapes, such as rectangles and circles, arrows, lines, flowchart symbols, and callouts. Smart arts Insert a Smart art graphic to visually communicate information. Smart art graphics range from graphical lists and process diagrams to more complex graphics, such as Venn diagrams and Organization charts. MS-WORD
  • 7.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Chart Insert a chart Illustrate and compare data. Bar, Pie, Line, Area and Surface are some of the available types. LINKS Hyperlink It is used to jump from one file to another file. Hyperlink Create a link to a web page, a picture, on e-mail address, or a program. To insert hyperlink  Type any text  Select the text  Insert –Links—Hyperlink  Brose for file –Select the file which you want to connect  Click ok button To remove hyperlink  Select the text  Insert –Links—Hyperlink  Click on remove link button Book mark Creates bookmarks to assign a name to a specific point in a document. You can make jump directly to a bookmarked location HEADER & FOOTER Header These are used to insert any text in top of each and every page in the document. Footer These are used to insert any text in bottom of each and every page in the document. Page numbers Insert the page numbers in Top/Bottom that page numbers automatically update when you add or delete pages. TEXT Text box Inserts preformatted text box. Word art Insert decorative text in your document. Drop cap Can create large capital letter at the Beginning of the paragraph. That to minimum 3 lines occupied. Date & Time To inset system current date & time in different formats. Object Inserts’ an object such as a drawing, WordArt text effect, or an equation at the insertion point. SYMBOLS Symbols Insert symbols that are not on your key board, such as copy right symbols, trade mark, symbols, paragraph marks and Unicode characters. MS-WORD
  • 8.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com PAGE LAYOUT THEMES Change the overall design of the entire document, including colors, fonts and effects. Change the colors for the current theme, Fonts. Page set up It is used to set the page margins, page orientation paper size etc… TO SET THE PAGE MARGINS IN 2003 Top, bottom ---- 1inch Left, right ------ 1.25inch TO SET THE PAGE MARGINS IN 2007 Top, bottom ---- 1inch Left, right ------ 1inch To divide page in to columns  Page layout—Columns  Select – two  Click OK button To move cursor first to second column  Page layout – Breaks  Select columns  Click OK button PAGE BACKGROUND Page color Choose a color for the back ground of the page. Water Mark Insert ghosted text behind the content on the page. This is often used to indicate that a document is to be treated specially, such as Confidential or Urgent. To apply the Paragraph borders  Page layout – Page background  Select Page borders  Select Borders (Paragraph)  Select any style of borders  Click OK button To apply the Page borders  Page layout – Page background  Select Page borders  Select Page Borders (page)  Select any style of borders  Click OK button To apply background color of the text  Page layout – Page background  Select Page borders  Select shading  Select any color  Click OK button MS-WORD
  • 9.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com PARAGRAPH Indent Move in the left side of the paragraph by a certain amount. To change the margins for the whole document, click the margins button and Move in the right side of the paragraph by a certain amount. To change the margins for the whole document, click the margins button. Spacing Change the space between the paragraphs by adding space above the selected paragraphs. Change the space between the paragraphs by adding space below the selected paragraphs. REFERENCES Footnotes Add a Footnote to the document. Foot notes are automatically renumbered as you move text around the document. Add an Endnote to the document. Endnotes are placed at the end of the document. To Insert the Foot Note  Place cursor after completion of required word  Reference menu Footnotes  Type any text  Press ctrl + home key MAILINGS Mail Merge Distribute the latter in different address in same subject on the document. Steps for Mail Merge  MailingsStart Mail Merge Step by Step Mail Merge Wizard  Select Letters  Click on next button  Click on next button  Select a type a new list ---- create  Insert an address fields  Save the data source document & click ok button  Go to Insert Merge FieldInset the address fields  Go to Finish & MergeEdit Individual documents  Click OK button REVIEW Proofing Spelling and grammar Cheek the spellings and grammar of text on the document. Thesaurus Suggests other words with a similar meaning to the word you have selected. Word Count Find out the number of Words, Characters, Paragraphs, and Lines in the current document. Comments Comments are text which gives brief remarks about an object or word. MS-WORD
  • 10.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Protect Document Restrict people from making certain types of editing or formatting to the document by specifying a password. Set the password  Review Product document  Restrict formatting & editing  Click on Allow only this type of editing in the document  Select any option  Click yes start enforcing protection  Give the password  Click OK button VIEW DOCUMENT VIEWS Print lay out It displays page in print layout style. It displays page margins, page breaks, picture on the document. Full screen Reading View the document in full screen Reading view in order to maximize the space available for reading or commenting on the document. Web lay out It display page in normal layout style. It does not display page breaks, margins on the document. Draft view It display page in normal layout style. It does not display page breaks, margins on the document. SHOW / HIDE Rulers View the rulers, used to measure and line up objects in the document. Gridlines Turn on gridlines to which you can align objects in the document. Document map Open the Document map, which allows you to navigate through a structural view of the document. Thumbnails Open the thumbnails pane, which you can use to navigate a long document through small pictures of each page. ZOOM Zoom Open the zoom dialog box to specify the zoom level of the document. In most cases, you can also use the zoom controls in the status bar at the bottom of the window to quickly zoom the document. 100% Zoom the document to the % of the normal size. Page width Zoom the document so that an entire page fits in the window. Two pages Zoom the document so that two pages fit in the window. Page width Zoom the document so that the width of the page matches the width of the window. MS-WORD
  • 11.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com SHORT CUT KEYS IN MS-OFFICE Ctrl + A Select All Ctrl + B Bold Ctrl + C Copy Ctrl + D Font window Ctrl + E Center Alignment Ctrl + F Find window Ctrl + G Goto Window Ctrl + H Replace Window Ctrl + I Italic Ctrl + J Justify Ctrl + K Insert Hyperlink Ctrl + L Left Alignment Ctrl + M New Slide (Power point) Ctrl + N New Document Ctrl + O Open Document Ctrl + P Print Document Ctrl + R Right Alignment Ctrl + S Save Document Ctrl + U Under Line Ctrl + V Paste Ctrl + W Close Document Ctrl + X Cut Ctrl + Y Redo Ctrl + Z Undo Ctrl + 1 One Line Spacing Ctrl + 2 Double line Spacing Ctrl + 5 1.5 Line Spacing F1 Help F2 Rename (Excel) F4 Repeat last Action F5 Goto Window F7 Spelling & Grammar F12 Save As Window Ctrl + F1 Hide/Show Task Pane (2003,2007 & 2010 Version) Ctrl + F4 Close Document Shift + F3 Change Case Alt + F4 Close Window Ctrl+  (Enter) Page Break Alt + F3 Insert Auto Text (2003 Version) Shift + F7 Thesaurus SHORT CUT KEYS
  • 12.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com ( Windows) +E My Computer ( Windows) +R Run ( Windows) +D Show on Desktop ( Windows) +M Minimize Task bar Programs ( Windows) +F Search (Find) Alt +Tab Open Task bar Programs Alt+Space+N Minimize Window Alt+Space+X Maximize Window Alt+Space+C Close Window Alt+Space+R Restore Window Alt+Space+M Move the Window Alt+Space+S Window Size Increase/Decrease Shift +Ctrl+ > Increase the Font Size Shift +Ctrl+ < Decrease the Font size Ctrl + ] Increase the Font Size Ctrl+ [ Decrease the Font size Ctrl + Shift+ = Super Script Ctrl + = Sub Script SHORT CUT KEYS
  • 13.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com MS-EXCEL An excel work sheet consists rows and columns. Rows-----65536 (1, 2, 3, -----) Columns----256 (A, B----Z, AA, AB-----AZ, ----IA, IB, -----IV) in 2003 Version Rows ----- 1048576 (1, 2, 3, -----) Columns --- 16384 (A, B, ----, XFD) in 2007 & 2010 Version. Start ProgramsMS-OfficeMS-Excel Start RunExcel SHORT CUT KEYS Ctrl +--------- Last row Ctrl + -------- First row Ctrl + ------- Last column Ctrl + ------- First column Ctrl + home – First cell Ctrl + page down Next sheet Ctrl + page up--- Previous sheet TO COPY AND PASTE ANY ITEM REPEATEDLY  Type any item  Press Enter  Press up arrow  Move mouse on cell pointer (+) and drag it to any direction TO RESIZE WIDTH OF ANY COLUMN  Move mouse in between the partition of column  Drag and resize the width TO GENERATE CONTINUOUS NUMBERS  Type any number  Press Enter  press up arrow  Hold ctrl key and move mouse over the cell pointer and drag the numbers up to required value EX-1 Answers Total : Average : MS-EXCEL
  • 14.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com TO INCREASE/DECREASE DECIMAL PLACES  Select all values  Click on decrease/increase tool at Home tool bar EX-2 Answers Amount : Dis. Amt : Net Amt : PRINT PREVIEW Display preview of the current work sheet To view preview  File menu Print Print Preview TO ATTACH GRID LINES WHILE PRINTING  Office button PrintPrint Preview  Click on ―SETUP‖ Button  Click on ―SHEET‖ Tab  Click on Grid lines (to attach lines) or Unclick Grid lines (to remove lines)  Click ok button FIND It is used to search for a particular word in the specified column TO SEARCH FOR ANY WORD  Place cursor on required column  Home menu EditingFind  Type any text  Click on find next button  Close the find window Automatically your cursor located at search item GO TO Moves cursor to specified cell address TO MOVE CURSOR  Home menuEditingGo to  Cell reference ----- Type any cell address  Click ok button MS-EXCEL
  • 15.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com TO RENAME ANY SHEET  Right click on sheet name at bottom of the window  Select rename  Type any name and press enter TO INSERT NEW SHEET  Right click on sheet name at bottom of window  Select Insert  Click ok button TO DELETE ANY SHEET  Right click sheet name which you want to delete  Select delete  Click ok button EX-3 PAGE BREAK PREVIEW Display current work sheet in multiple pages view style TO VIEW PAGE PREVIEW  View MenuPage break Preview NORMAL Display current work sheet in normal style TO VIEW NORMAL  View MenuNormal HEADER & FOOTER It is used to attach any text in top/bottom of each and every page in the work sheet TO INSERT HEADER & FOOTER  Page Layout Page SetupHeader & Footer  Click on custom header & custom footer button  Click on left/center/right section  Click ok button TO VIEW HEADER & FOOTER  Office button Print Print preview TO INSERT AN EMPTY CELL  Place cursor on required cell to insert an empty cell  Home menu InsertInsert cells  Select shift cells down / shift cells right  Click ok button MS-EXCEL
  • 16.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com TO INSERT ANY ROW  Place cursor on required row  Home menu InsertInsert rows TO INSERT ANY COLUMN  Place cursor on required column  Home menu InsertInsert columns TO DELETE ANY CELLS  Place cursor on cell which you want to delete  Home menu DeleteDelete Cells  Select shift cells up / shift cells left  Click ok button TO DELETE ANY ROW / COLUMN  Place cursor on required row / column  Home menu DeleteDelete Cells  Select entire row (or) entire column  Click ok button TO CREATE A CHART  Select the required data  Insert menu Charts  Select first model on the chart window  Click OK Chart Move to Sheet  Select Design Menu  Click on Move chart button  Select New Sheet  Click OK To Give Chart Title & XY Axis  Select Design Menu  Click on Chart Layout  Select Layout9 MS-EXCEL
  • 17.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com FUNCTIONS STARTING ADDRESS: ENDING ADDRESS WE CALLED AS RANGE, REFERENCE SUM It is used to add a group of values in a specified range. Procedure =Sum(Starting address : Ending address) Eg:- =Sum(C2:E2) ----- It adds values up to C2:E2 cell address PRODUCT It is used to multiply a group of values in given range. Procedure =PRODUCT(STARTING ADDRESS : ENDING ADDRESS) AVERAGE It is used to find the average values of a given range. Procedure =AVERAGE(STARTING ADDRESS : ENDING ADDRESS) MINIMUM It is used to find the smallest number in the given range. Procedure =MIN(STARTING ADDRESS : ENDING ADDRESS) MAXIMUM It is used to find the biggest number in the given range. Procedure =MAX(STARTING ADDRESS : ENDING ADDRESS) COUNT It is used to count the number of value cell in the given range. Procedure =COUNT(STARTING ADDRESS : ENDING ADDRESS) MS-EXCEL
  • 18.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com COUNTA It is used to count the number of cell in the given range. Procedure =COUNTA(STARTING ADDRESS : ENDING ADDRESS) COUNTBLANK It is used to count the number of blank cell in the given range. Procedure =COUNTBLANK(STARTING ADDRESS : ENDING ADDRESS) TODAY It is used to display the system current date Procedure =TODAY() CONCATENATE The function is used to add a cell Procedure = CONCATENATE(CELL ADDRESS1, CELL ADDRESS2,---) UPPER The function is change the cell text in capital letters Procedure =UPPER(―TEXT‖) or =UPPER(CELL ADDRESS) LOWER The function is change the cell text in small letters Procedure =LOWER(―TEXT‖) or =LOWER(CELL ADDRESS) POWER The function is calculated the power values. Procedure =POWER(NUMBER,POWER) DATEDIF The function is calculated of age. Procedure =DATEDIF(NUMBER,TODAY(),‖Y‖) Y for Years =DATEDIF(NUMBER,TODAY(),‖YM‖) YM for Years of Months =DATEDIF(NUMBER,TODAY(),‖MD‖) MD for Month of days Comparison operators = Equal to > Greater than < Less than >= Greater than or equal to <= Less than or equal to <> Not Equal to MS-EXCEL
  • 19.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com COUNTIF It is used to find the repetitions of a particular item in the given range. Procedure =COUNTIF(STARTING ADDRESS : ENDING ADDRESS,‖TEXT‖) Answer : SUMIF It is used to add a repetition of a particular item in the given range. Procedure =SUMIF(FINDING RAGE,‖TEXT‖,SUMRANGE) Answer : IF It is used to check the given condition and print a result. If the given condition is true, then executes true part otherwise it executes false part. Procedure =IF(CONDITION, ―TRUE‖,‖FALSE‖) Grade Ans : MS-EXCEL
  • 20.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Calculate the answers of below 50000 & above 50000 by using IF CONDTION Ans: Below 50000 Above 50000 AND OPERATOR It is used to check the multiple conditions ―IFFUNCTION‖ Procedure =IF(AND(CONDITION1,CONDITION2,---),‖TRUE‖,‖FALSE‖) Find the result if the student has got above 35 in all subjects then PASS otherwise FAIL Result Ans: NESTED IF If function within the if function is known as nested if. Procedure =IF(CONDITION,IF(CONDITION,‖TRUE‖,‖FALSE‖),‖FAIL‖) Find the grade, if the student is PASS and student got above 180 total then FIRST otherwise SECOND. If the student is FAIL then FAIL. Grade Ans: MS-EXCEL
  • 21.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Calculate Net Salary (Salary Statement) Answers Gross Salary : PF : ESI : PT : Tot. deduction : Net Salary : Calculate Incentive Calculate the Incentive in difference of Achieve and Target. Incentive Ans: RANK Rank is given highest total of first. =RANK(NUMBER, REFERENCE) Answer: MS-EXCEL
  • 22.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com Sort Arranging records in alphabetical or numerical order To sort any data  Place cursor on first cell  Data menu ---- sort  Sort by ------ select any column heading  Select order A to Z or Z to A  Click ok button Filters These are used to filter required portion from a large list of data TO FILTER ANY DATA  Place cursor on first column heading  Data menu ---- Filter To Remove filter any data  Place cursor on first column heading  Data menu ---- Filter SUB TOTALS It is used to find the sub totals and grad totals for the required information  While applying subtotals data must be in ―SORTED ORDER‖  Data menu  Subtotal  At each change in ----- Select any required column heading  Use function ---Select ―SUM‖ function  Add subtotal to ---Check ―Subtotal Column‖  Click ok button TO REMOVE SUBTOTAL  Data menu Subtotal  Click on remove all button TO FREEZE ANY PORTION ON WINDOW  Place cursor after row / column to freeze  View menu ---- Freeze PanesFreeze Panes TO REMOVE FREEZE PANES  View menu ---- Freeze PanesUnfreeze panes MS-EXCEL
  • 23.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com MS-POWERPOINT PowerPoint is a complete presentation graphics package. It gives you everything you need to produce different types of presentation. SELECT THE SLIDE LAYOUT  Home menu  Under Slides  Select layout Option  Click on Select any layout slide CREATE NEW SLIDE  Home menu  Under Slides  Select New Slide Option  Click on Select any layout slide TO APPLY BACKGROUND DESIGN  Design Menu  Under Themes  Select Background Style TO APPLY BACKGROUND STYLE OWN DESIGN  Design menu  Under Background  Background styles  Select Fill Option  Select our own design for background TO ANIMATE THE TEXT  Select the Text (our slide)  Animation menu  Under animation  Select our animation style TO APPLY THE EFFECT OPTIONS FOR ANIMATED TEXT  Select our animated text  Under Animations  Select Effect options  Select our Styles TO VIEW THE SLIDE SHOW  Slide Show Menu  Under Start Slide Show  Click on From Beginning TO ANIMATED TEXT WITHOUT MOUSE CLICK  Select our animated text  Animations menu  Under Timing  Select Start: With previous/After Previous MS-POWERPOINT
  • 24.
    [MS-OFFICE MATERIAL] Siva NagaDurga Prasad.Mmsndurgaprasad@gmail.com TO ANIMATE THE SLIDE BACKGROUND  Trainsitions menu  Under trainsition to this slide  Select any animation style TO APPLY THE EFFECT FOR SLIDE BACKGROUND  Trainsitions menu  Under trainsition to this slide  Select effect options  Select the effect style TO ANIMATED THE SLIDE BACKGROUND WITHOUT MOUSE CLICK  Trainsitions menu  Under timings  Unclick On Mouse Click TO INSERT HYPERLINK BUTTONS  Insert menu  Under Illustrations  Select shapes option  Select actions buttons  Select any button  Give the hyperlink slide  Click OK button MS-POWERPOINT