Microsoft Access is a relational database management system that allows users to create and manage databases. It has features that help build and view information in databases. Access integrates with Excel and Word. Users can create tables to store and organize data, as well as forms to view and edit table records and reports to present queried data. The document provides steps on getting started with Access, creating databases, tables, forms, and reports.
We use reports in our daily life. Now a days, computer is basic need of every place. MS ACCESS is used to present & analyse the data. Reports provide the most flexible way of viewing and printing summarized information. I hope this presentation will help you to prepare a report in MS Access.
We use reports in our daily life. Now a days, computer is basic need of every place. MS ACCESS is used to present & analyse the data. Reports provide the most flexible way of viewing and printing summarized information. I hope this presentation will help you to prepare a report in MS Access.
Importing MS Word files in AuthorIT is tedious when you want import files with too many images and tables or even bulk files. These slides give you tips to overcome them.
INTRODUCTION TO ACCESSOBJECTIVESDefine th.docxmariuse18nolet
INTRODUCTION TO ACCESS
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OBJECTIVESDefine the terms field, record, table, relational database, primary key, and foreign keyCreate a blank databaseIdentify the components of the Microsoft Access windowCreate and save a table in Datasheet viewEnter field names and records in a table datasheetOpen a table using the Navigation Pane
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OBJECTIVESOpen an Access databaseCopy and paste records from another Access databaseNavigate a table datasheetCreate and navigate a simple queryCreate and navigate a simple formCreate, preview, navigate, and print a simple reportLearn how to manage a database by compacting, backing up, and restoring a database
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ORGANIZING DATAYour first step in organizing data is to identify the individual fieldsThe specific value, or content, of a field is called the field valueA set of field values is called a recordNext, you group related fields together into tables
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DATABASES AND RELATIONSHIPSA collection of related tables is called a database, or a relational databaseYou connect the records in the separate tables through a common fieldA primary key is a field, or a collection of fields, whose values uniquely identify each record in a tableWhen you include the primary key from one table as a field in a second table to form a relationship between the two tables, it is called a foreign key in the second table
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DATABASES AND RELATIONSHIPS
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RELATIONAL DATABASE MANAGEMENT SYSTEMSA database management system (DBMS) is a software program that lets you create databases and then manipulate data in themIn a relational database management system, data is organized as a collection of tables
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EXPLORING THE MICROSOFT ACCESS WINDOW
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CREATING A TABLE IN DATASHEET VIEWClick the Create tab on the RibbonIn the Tables group, click the Table buttonAccept the default ID primary key field with the AutoNumber data type, or rename the field and change its data type, if necessaryDouble-click the Add New Field column heading, and then type the name for the field you are adding to the tablePress the Tab key or the Enter key
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CREATING A TABLE IN DATASHEET VIEWAdd all the fields to your table by typing the field names in the column headings and pressing the Tab key or the Enter key to move to the next columnIn the first row below the field names, enter the value for each field in the first record, pressing the Tab key or the Enter key to move from field to fieldAfter entering the value for the last field in the first record, press the Tab key or the Enter key to move to the next row, and then enter the values for the next record. Continue this process until you have entered all the records for the tableClick the Save button on the Quick Access Toolbar, enter a name for the table, and then click the OK button
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CREATING A TABLE IN DATASHEET VIEW
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ENTERING RECORDS
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SAVING A TABLEClick the Save button on the Quick Access Toolbar. The Save As dialog box opensIn the Table Name text box, type the name for the tableCli.
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Read| The latest issue of The Challenger is here! We are thrilled to announce that our school paper has qualified for the NATIONAL SCHOOLS PRESS CONFERENCE (NSPC) 2024. Thank you for your unwavering support and trust. Dive into the stories that made us stand out!
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2. Microsoft Access
• Microsoft Access is a database software package
• Microsoft Access is a powerful program to create
and manage databases. It has many built in
features to assist you in constructing and viewing
your information.
• Access integrates easily with Excel & Word.
• It is a relational database management
system
3. Database
• A database is a tool for collecting and
organizing information.
• Databases can store information about
people, products, orders etc
• Microsoft Access is a very common program
used to create databases. It is a relational
database, meaning that it can link
information from one section to another
4. Flat-File vs. Relational
• A Flat-file database consists of a
single database file or table which
contains all the information about a
topic. It does not physically link or
point to other files.
• A Relational database consists of
multiple tables linked together by at
least one common field.
5. Distribution of
database
Database file
Table
Field
Data type
Value
6. Getting started with
MS-ACCESS
Click start , programs,
Double click on icon
and then MS-Access
on desktop icon
Or
7. Creating an Access 2007
Database
• At the center of your Access screen
see – Getting Started with Microsoft
Office Access.
• Click the Blank Database button.
8. Creating an Access 2007
Database
• At the center of your
Access screen
see – Getting Started with
Microsoft Office Access.
• Click the Blank Database
button.
After clicking Blank
Database button, the right
side of Access screen will
change and look like the
image on the left
Save your work on a floppy
diskette
9. A New File Database menu screen similar to the one
below will appear when you click the folder
• File New Database appears
• Save file in drive you want to
• Click ok
10. Return to the Getting
Started with Microsoft
Office Access screen.
On the right side of the
screen you will see your
database File Name and
below it, the Drive on
which you will create your
database.
Click the Create button
11. Tables
What is table
• Basic container for data, arranged as a grid of rows and
columns
• Each row contains a single record
• Each column represents a field within the record
Access tables
• Fundamental data objects in Access
– Forms, queries and reports are all based on tables
• Table Wizard provides automated table creation
• Tables can also be created manually for more precise
specification
16. Forms
• A form is graphical representation of table.
• One can add , update delete records in table by using a form.
• Although a form can be named different from a table , they
both still manipulate the same information and the same exact
data
• A form is very good to use when one have numerous fields in
table. This way one can see all the fields in one screen
17. Creating an Access 2007
Form
Open Your Access Select the Table for your
Database Form
20. Report Generation in
Access 2007
• MS Access provides the ability to its users to
present the data queried from any data source in
well-presentable format.