Power point presentation - MS Word 2007

1. PREPARED BY SIR. KUBALYENDA

2. ICT 111 – PART 2
APPLICATIONS SOFTWARE

3. APPLICATIONS SOFTWARE
 Note:
 Computer hardware VS human body
 Computer operating systems VS human soul
 Computer applications software VS human skills
 Computer applications software is meant to solve problems
of your interest
 The common applications are known as OFFICE
APPLICATIONS
 Word processing
 Spreadsheets
 Database management systems
 PowerPoint presentations

4. APPLICATIONS SOFTWARE …
 Our Focus
 Microsoft Office Word - word processing program
 Microsoft Office Excel - spreadsheet program
 Microsoft Access – database management system program
 Word processing for
 Text processing and management
 Spreadsheets for
 Number manipulations and presentations
 Database management system for
 Electronic filing operations

5. MICROSOFT WORD 2007
 Starting the program
 Click at START (icon/button) Window logo
 Click at ALL PROGRAMS
 Point and click at Microsoft Office
 Point and click at Microsoft Office Word 2007
 Wait!!!
 Initial Microsoft Word 2007 screen
 Ribbon of commands – home, insert, page layout, …
 Main text area with a flashing cursor
 Status bar at the bottom
 Scroll bars
 Rulers

6. CREATING A NEW DOCUMENT
 After starting your program, proceed as follows
 Just begin to type your first word
 Press space bar once before typing the next word
 Put a punctuation mark and then a space, not otherwise
 Press enter key once to begin a new paragraph
 Don’t guess end of line, there is an automatic detection of the
end of the line
 Don’t preconceive format of your document, just type it
 Save your document
 Format your document after finishing the typing work

7. BASIC COMMANDS
 Word processing program, like any other program gives
you opportunities to store your work permanently in the
storage device as follows
 Click at OFFICE BUTTON or FILE icon
 Click at SAVE button
 To the appearing dialog box, provide the necessary information
before you click at save button
 Specify file name
 Specify storage area
 Click at SAVE button of the dialog box
 Check the dialog box in the next screen:

8. SAVE AS DIALOG BOX

9. OTHER BASIC COMMANDS
 CLOSE: used to close the program or a current open
document
 CLOSING A DOCUMENT
 Click at OFFICE button
 Click at CLOSE button
 CLOSING A PROGRAM
 Click at OFFICE button
 Click at EXIT WORD tab/button
 In either case, if you have unsaved document, the system
will prompt you to save or discard changes

10. OTHER BASIC COMMANDS …
 OPENING A DOCUMENT: in order to continue working with
a previous document stored in a disk, you must retrieve it
and put it into RAM
 Click at OFFICE button
 Click at OPEN button
 Specify the place where you stored your file
 Search your file from the specified storage area
 Click at file you want to work with
 Click at OPEN button of the dialog box
 Wait for the file to open
 Check the following dialog box

11. OPEN DIALOG BOX

12. EDITING A DOCUMENT
 We, human beings are not perfect, we do make mistakes
 So, in creating documents we can make mistakes here and
there, hence need for making corrections
 DELETING, INSERTING, OVERWRITING some characters
help us to correct our documents
 Before doing the corrections, we need to know how to
navigate in our documents – moving cursor.
 Use 8 navigation keys on the keyboard, use combination of
the keys and use the mouse

13. SELECTING TEXT TO EDIT
 There are several ways of selecting text:
 Shift Key + Arrow key
 Mouse dragging
 *** These processes selects a letter, word, line, paragraph, etc.
 Moving CURSOR from one point to another
 Use one of the arrow keys
 Use HOME or END keys
 Use mouse
 In order to edit your document, you must position CURSOR
at the right position

14. DELETING CHARACTERS
 There are two keys used for deleting characters
 DELETE: deletes to the right of the cursor
 BACKSPACE: deletes to the left of the cursor
 Deleting an entire sentence or paragraph, proceed as
follows:
 Select the entire sentence or line or paragraph
 Press DELETE or BACKSPACE or SPACEBAR
 Example:
A printer is a software representation of a physical print
device. It must not be confused with the printing device
itself

15. INSERTING CHARACTERS
 Sometimes you just need to insert a missing character
instead of deleting and then typing
 Move cursor where you need to insert a character
 Type in a missing character
 Examples:
 COPORATION – insert R between o and p
 You can insert one character or several characters as
needs may arise
 You can also OVERWRITE characters. Try it on your own.

16. CHECKING SPELLING
 While editing a document by deleting and inserting
characters tries to improve your document, still some words
may be incorrect
 Microsoft Word program helps you to check spelling of your
document as follows:
 Open your document – what does it mean?
 Point and click at REVIEW from the ribbon
 Point and click at SPELLING
 Follow on-the-screen instructions
 You can change, replace, edit, ignore, etc.

17. CHECK SPELLING DIALOG BOX

18. FORMATTING A DOCUMENT
 To format a document is like to improve its appearance
 The following can be done:
 Underline, bold and italicize text
 Change font type, color and size
 Change paragraph alignment
 Change line spacing of a document
 In order to do all these, you must select your text first. Do
you remember how to do it?

19. BASIC FORMATS
 Click at HOME button from the ribbon
 Under FONT you can
 Bold, underline, italicize, change letter case, change font size,
type, color
 Under PARAGRAPH you can
 Change paragraph alignment, change line spacing, change
paragraph indent, insert bullets, numbering, columns and align
text. You can also change text direction
Once you select your text, you
can do all the above operations

20. INSERTING SIMPLE OBJECTS
 We have seen how to insert bullets, numbering and
columns under paragraph of HOME button
 There are other objects that are very important in word
documents – page numbers, headers and footers and
tables
 Click at INSERT button of the ribbon
 Page number: position and alignment
 Header/footer: position and alignment
 Table: decide on number of rows and columns then enter data
 Practice to see how they work and look like

21. PRINTING A DOCUMENT
 After finishing your document, you may need to get a hard
copy – just print it as follows:
 Open your document to print
 Point and click at OFFICE/FILE BUTTON
 Point at PRINT to open print options
 Point and click at PRINT button to get a print dialog box
 Select a printer to use in the printing process
 Select PAGE RANGE – all, current page, pages, selection
 Click at OK button of the dialog box
 Wait for your document to be printed – printer ON?
 Check the following print dialog box …

22. PRINT DIALOG BOX

23. SUMMARY ON COVERED
 How to start the program
 Main features of the initial screen
 Creating a new document
 Saving a document
 Closing a document/program
 Opening a document
 Editing a document
 Formatting a document
 Inserting various objects
 Printing a document