Ms word 2007 pptx

Introduction to Ms- Word
2007
1 Prepared By:Abenezer A. E-Mail abebeabiti2017@yahoo.com

PreparedBy:-AbenezerA.E-Mailabebeabiti2017@yahoo.com
Part 1
2
Introduction to MSWord 2007
Prepared By:Abenezer A. E-Mail abebeabiti2017@yahoo.com

What is Microsoft Word
3
Microsoft Word is a word processing software package use to
type letters,reports,and other documents.
Ms word comes in version some of the old versions are MS-
Word 2003/2002 or Word 97.

Ms- Word Purpose
4
 Its purpose is to allow users to type and save documents.
 Similar to other word processors, it has helpful tools to make
documents.
 Spelling & grammar checker,word count (this also counts letters
and lines)
 Speech recognition
 Inserts pictures in documents
 Choice of typefaces
 Special codes
 Web pages,graphs,etc.
 Tables
 Displays synonyms of words and can read out the text
 Prints in different ways

Part of Microsoft office word 2007
Environment
5
1. Office button
2. Ribbon
3. Tab Selector button
4. Rulers
5. Document
6. Statues bar
7. Taskbar
8. View shortcut
9. Zoom slide
10.Scroll Bar Horizontal
andVertical
11. View Ruler
12. Screen split button
13. Right indent
14. Group
15. Quick launch bar dialogue box launcher
16. Title bar
17. Quick AccessToolbar
18. Tab
19. First Line Indent
20. Hanging Indent
21. Control Button

6
Screen Split
button
View Ruler
Scroll Bar Horizontal and
Vertical
Control button21

7
1. Office button
2. Ribbon
3. Tab Selector button
4. Rulers
5. Document
6. Statues bar
7. Taskbar
8. View shortcut
9. Zoom slide
10. Scroll Bar Horizontal and
Vertical
11. View Ruler
12. Screen split button
13. Right indent
14. Group
15. Quick launch bar dialogue box
launcher
16. Title bar
17. Quick AccessToolbar
18. Tab
19. First Line Indent
20. Hanging Indent
21. Control Button

8
Word 2007 Environment
Microsoft Office
Button
Title Bar
Status Bar Scroll Bar
Dialog Box Launcher

9
QuickAccessToolbar
Word 2007 Environment
Menu Bar
/Tab Ribbon
View shortcut Zoom slider

Cont…
 Office Button
 Home
 Insert
 Page layout
 References
 Mailings
 Review
 View
10
7 Tabs/ menu bar

The Office Button
11
 Office button is located in the upper-left corner of the following
2007 Microsoft office system programs: word, excel, PowerPoint,
access, and outlook (in the composing and reading windows).
 When you click the Office Button , you see the same basic
commands available on the File menu in earlier releases of
Microsoft Office to open, save, and print your file. However, in the
2007 Office release, more commands are now available, such as
Close and Publish.

The options available in the Office Button menu are: Cont…
12

Ribbon Tabs(Tab)
13
 The RibbonTabs are the access or control portions in
order for a ribbon to be activated or displayed.

Ribbon Tabs(cont…)
14
Three Types of Tabs
1. StandardTabs (Home, Insert, Page Layout, References, Mailings,
Review,View, Help)
2. ContextualTabs (Ex. PictureTools, Drawing, orTable)These are tabs that
appear only when they are needed on the type of task.
3. ProgramTab (Ex. Print Preview)A ProgramTab replaces the standard set
of tabs when you switch to certain views or modes.

Example of Contextual Tabs
15
To do this, let us try the following steps:
1. Click InsertTab in MSWord 2007.
2. Find and click theTable tool underTables group.
3. Select in the displayed drop-down menu the DrawTable tool.
4. Position the pointer in the document and draw a table by
dragging.
 After creating a table in the document, you see that theTableTools
ContextualTabs are displayed.

Program Tab
16
 To do this, let us try the following steps:
1. Click Office Button in MSWord 2007.
2. Select Print in the Office Button menu.
3. Select and click the Print Preview option.
 You see that the StandardTabs were substituted with the Print
Preview tab only.

The Ribbon
17
 The Ribbon replaces the traditional drop-down menus and
toolbars in Microsoft Office.
 Before (MSWord 2003 or earlier) we have menus and
toolbars
 In MSWord 2007 and later no more menus & toolbars;we have the
ribbon

The Ribbon
18
 The Ribbon is designed to help you quickly find the
commands that you need to complete a task.
 Commands are organized in logical groups, which are
collected together under tabs.

There are two ways to minimize the Ribbon.
19
 FIRST (Through the Customize Quick AccessToolbar)
1. Click Customize Quick AccessToolbar.
2. In the list, click Minimize the Ribbon.
3.To use the Ribbon while it is minimized, click the tab you
want to use, and then click the option or command you want
to use.
 SECOND (Double-Clicking the ActiveTab)
1.To quickly minimize the Ribbon, double-click the name of the
active tab. Double-click a tab again to restore the Ribbon.

Advantages vs. Disadvantages of Minimizing the
Ribbon
20
ADVANTAGES
 Bigger document display.
 Less distractions.
DISADVANTAGES
 Difficulty in accessing the tools you want to use.
 Difficulty in controlling the Ribbons.

Cont…
21
 The (Ribbon) Group
 Can contain a number of related tools and commands in
buttons, check boxes, combo boxes, toolbars, menus, and so
on, then, labeled with a name.
 For example, the following Font group organizes related
font commands and contains numerous Ribbon items:

The Home Ribbon TAB
22
 This ribbon contains the most commonly used commands in MS
Word.
Here is the list of “groups” we can find:
 Clipboard :- A group where you can find the Cut, Copy, Paste
& Format Painter and show the Office ClipboardTask Pane.
 Font :-A group where you can find the tools related to the
manipulation of Fonts.

CONT…
23
 Paragraph:- A group where you can find the tools for bullets and
numbering, multi-level lists, tabs, alignments, line spacing, shading
and borders, sort and indentions.
 Styles :- A style is a predetermined set of formats that you can use
repeatedly throughout all your documents.
 Editing :- A group under Home Ribbon where the Find, Replace
and Select commands can be found.

The Insert Ribbon
24
 This ribbon contains the commands normally needed to insert text,
illustrations, symbols, etc. into a document.
Here is the list of “groups” under Insert:
 Pages:This group contains commands to create a pre-formatted cover
page, insert a blank page, or initiate a page break in the current
document.
Tables:- Includes commands to Insert or Draw a new table, or insert an
existing table from an Excel spreadsheet.

Cont…
25
 Illustrations:- Contains the commands needed to insert
pictures, Clip Art, shapes, graphics, or charts into the
document.
 Links:- Provides the ability to insert links and cross-
references to external items or other locations within the
current document.
 Header & Footer:- Allows the user to insert, format,
modify, or delete headers, footers, and page numbers.

Cont….
26
Text:- Contains various options to insert or modify text
fields in the document;
 Symbols:- Includes commands to insert mathematical
equations or predefined symbols

Page Layout Ribbon
27
 This ribbon contains the commands related to the layout and
appearance of the page or pages in the document.

Page Layout Ribbon
28
 Here is the list of groups under Page Layout:
• Themes:- This grouping allows the user to change the overall
design of the entire document, including colors, fonts, and
effects.
• Page Setup:- Includes the commands to change the parameters
(margins, orientation [landscape or portrait], paper size, number
of columns, page and section breaks, line numbers, and
hyphenation) that determine the overall appearance of the page.

Cont…
29
 Page Background:- Provides the ability to insert or change a
watermark, color, or borders for the background of the page.
 Paragraph:-Allows the user to specify the indentation, line spacing
and page breaks.
 Arrange:- This grouping applies primarily to graphics or charts.
Includes commands related to positioning the objects or text on the
page.

The References Ribbon
30
 This ribbon contains a variety of references that can be used
within a document.
 Here is the list of “groups” under References :
 Table of Contents:- Provides ability to add, format, or edit a
Table of Contents.
 Footnotes:- Includes commands to insert, format, and edit
footnotes in a document.
 Citations & Bibliography:- Allows user to cite a book, journal
article, or other source for a segment of information within the
document.Also includes option of adding a bibliography.

Cont….
31
 Captions:- Contains the commands to insert a caption to an
image, a cross reference to a particular item, or a Table of
Figures
 Index:- Provides the ability to insert an index within the
document and mark entries to be included in that index. Also
includes buttons to edit or delete an existing index.
 Table of Authorities:- Includes commands related to a Table of
Authorities, which lists the cases, statutes, and other authorities
cited within the documents. Commands include creating,
editing, or deleting the table, as well as selecting citations to be
included in a table.

The Mailings Ribbon
32
 This ribbon contains the commands commonly used when
creating documents intended to be distributed via email,
printed letters, or web postings.

Cont…
33
 Here is the list of groups found under Mailings:
 Create:- Includes the commands needed to create
address, format, and print envelopes and labels.
 Start Mail Merge:- Allows user to start a mail merge to
create a form letter intended to print or email to multiple
to a number of different recipients
 Write & Insert Fields:- Contains options to add fields
to a Mail Merge document, such as an address or greeting.
 Preview Results:- Allows the user to preview the results
of the mail merge, search for specific recipients, or auto-
check for errors.
 Finish:- Includes options to complete the

The Review Ribbon
34
 This ribbon contains the commands needed to review and
revise an existing document.

The Review Ribbon(cont…)
35
 Here is the list of groups under Review.
 Proofing:-Assists the user with proofing and correcting a
document. Allows the user to check the spelling and grammar,
search references, thesaurus, translate text, enable ScreenTip, set
language, etc…
 Comments:- Provides ability to insert, delete, or navigate
between comments about selected text in the document.

The Review Ribbon(cont…)
36
 Tracking:- Tracks all changes made to the document,
insertions, deletions, & formatting changes.
 Changes :- Allows user to accept, reject, and navigate
between changes to the document.
 Compare :- Provides the ability to compare or combine
multiple versions of a document.
 Protect :- Includes settings to restrict how people can
access and edit the document.

View Ribbon
37
 This ribbon contains settings that affect how the
document appears on the screen.

View Ribbon(cont…)
38
 Here is the list of groups found underView:
 Document Views:- Allows the user to specify whether the document is
displayed as it will appear when printed out, in a full-screen view to
maximize the amount of data displayed on a single screen, as it would
appear on a Web page, in outline form, or as a draft that allows the user to
quickly edit the text.
 Show/Hide :- Provides the user with the ability to display or hide various
features associated with a document, including a ruler, gridlines, a message
bar, document map, or a thumbnails’ pane.

View Ribbon(cont…)
39
 Zoom:- Includes options to specify the zoom level of a
document.
 Window :- Contains settings that allow the user to open and
view multipleWord documents at the same time.
 Macros :- Provides the ability to define a sequence of actions
to perform on a document or multiple documents that can be
executed again and again in one step – by running the macro.

The Dialog Box Launcher
40
 Dialog Box is a type of window used to enable a so-called
“dialog” between the computer and a user through buttons,
check boxes, drop-down menus, combo boxes and others.

Some Groups with Dialog Box Launchers
41
 Clipboard
 Font
 Paragraph
 Styles
 Page Setup
 Footnotes

Quick Access Toolbar
42
 It is a customizable toolbar that contains commands that you
may want to use.
 You can place the quick access toolbar above or below the
ribbon.

Quick Access Toolbar(cont…)
43
 To place the Quick AccessToolbar below the
Ribbon:
1. Click the Drop-DownArrow at the end of the Quick Access
Toolbar.
2. Select and click the Show Below the Ribbon option in the
Customize Quick AccessToolbar.

Zoom Slider
44
 A new interface for setting the view size of your document
by sliding/dragging the arrow slider to Zoom In or Zoom
Out.

View Ruler Button
45
 A small button found right above theVertical Scrollbar and
used to show/hide easily the rulers (Vertical or Horizontal
Rulers) by clicking it.

View Buttons
46
 In Word 2007, you can view your document in one of five
views: Draft, Web Layout, Print Layout, Full Screen Reading, or
Online Layout.
 The View Buttons are located at the bottom of the Word 2007
workspace between the Status Bar and the ZoomTool.

View Buttons(cont…)
47
 DraftView is the most frequently used view.You use Draft view to
quickly edit your document.
 Web Layout view enables you to see your document as it would appear
in a browser such as Internet Explorer.
 Print Layout view shows the document as it will look when it is
printed.
 Full Screen Reading view formats your screen to make reading your
document more comfortable.
 OutlineView displays the document in outline form.You can display
headings without the text. If you move a heading, the accompanying text
moves with it.

Insertion Point
48
 The Insertion Point is also known as Cursor used to indicate the
point where the next characters typed from the keyboard will
appear on the display screen.
 The insertion point is usually represented by a blinking vertical
line.
 You can reposition the insertion point by pressing arrow keys or
by moving the I-beam pointer.

Status Bar
49
 The Status bar appears at
the very bottom of your
window and provides
such information as the
current page and the
number of words in your
document.

Part 2
50
Creating the First Document

Method 1
1. Click the Start button
2. Click All Programs
3. Click Microsoft Office
4. Click Microsoft Office
Word 2007
51
How to Explore Word 2007?
Method 2
1. Click the Start button
2. On the start menu, Click
Microsoft Office
Word 2007
Method 3
1. Right click on the Desktop
2. click New
3. Click Microsoft OfficeWord
2007
4. Double click the file
Method 4
1. Click on start button
2. click RUN
3. Type Winword
4. click ok!

Cont…
52
Method 5
1. Open Existing Document
2. click office button
3. Click on New
4. Click on Create
Method 6
1. Click on start button
2. Then type word 2007 on
Search box
3. Click on Microsoft word 2007
Log + R to Open RUN

To save a document for the first time
1. Click the Office Button
2. Click Save/Save As
3. In the Save As dialog box navigate the location where you
want to save the file
4. In the File name box, type a name for the document
5. Click Save
OR
1. On the Quick AccessToolbar, click the Save button
2. In the Save As dialog box navigate the location where you
want to save the file.
3. In the File name box, type a name for the document
4. Click Save.
53

To open an existing file
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then select the file
4. Click Open
OR
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then Double-click the file
54

To create a new document
2. Click New
3. In the New Document window, Select Blank document
4. Click Create
OR
2. Click New
3. In the New Document window, Double-click Blank document
55

To create a New Folder while saving a document
 Click the Office Button
 Click Save As
 In the Save As dialog box, navigate to the folder where you want to
create the new folder
 On the dialog box’s toolbar, click the New Folder button
 Type the name of the new folder, and then press “Enter”key
 Click Open
 In the File name box, type a name for the document
 Click Save
56

Exercise 1
1. Open Microsoft word 2007 document using the three methods.
2. Save the three word documents using the two methods with a file
name word1, word 2 and word3 on the Desktop, Document
and New Folder on the Desktop respectively.
3. Open the document you saved before by using the two methods.
4. Create a New word document on the opened word document and
save it as word 4 in the Local Disk (D)
57

Part 3
58
Editing the Document

To Select Text
 Word: Double-click the word
 Line: Click in the selection area to the left or right of the line.
 Sentence: Click in the sentence while holding down the “Ctrl" key
 Paragraph: Triple-click in the paragraph
 Document: press “Ctrl + A” (SelectAll)
59

To copy or cut and paste text
1. Select the text
2. On the Home tab, in the Clipboard group, click the Copy or
Cut button
3. Click where you want to paste the text
4. In the Clipboard group, click the Paste button
OR
1. Select the text
2. Right click on the selected text
3. Click Copy or Cut
4. Click where you want to paste the text and then right click
5. click Paste
60

To Delete text
1. Select the text
2. press Delete or Backspace Key
To undo an action
 On the Quick AccessToolbar, click the Undo button
 Ctrl +Z
61

To Find text
1. On the Home tab, in the Editing group, click the Find button
2. On the Find tab of the Find and Replace dialog box, specify
the text you want to find
3. Click Find Next
62

To Replace text
1. On the Home tab, in the Editing group, click the Replace
button
2. On the Replace tab of the Find and Replace dialog box, specify the
text you want to find and the text you want to replace it with
3. Click Find Next.
4. Click
 Replace to replace the first instance of the text,
 Replace All to replace all instances, or
 Find Next to leave that instance unchanged and move to the next one.
63

To change the Font Type
1. Select the text
2. Then on the Home tab, in the Font group, click the Font arrow
3. click the font you want
64
1. Select the text.
2. Then on the Home tab, in the Font group, click the Font Size
arrow
3. click the font size you want.
To change the Font size

To change the Font Style
1. Select the text.
2. Then on the Home tab, in the Font group, click the Font style
arrow
3. click the font style you want
65
To apply Text Effects
1. Select the text
2. then on the Home tab, click the Font dialog box launcher
3. In the Font dialog box, under Effects, select the check box for
the effect you want
4. then click OK.

To change the Color of text
1. Select the text
2. Then on the Home tab, in the Font group, click the Font
Color arrow
3. in the color palette, click the color you want
66

Some Useful shortcuts
67
 From File Menu
 New  Ctrl + N
 Open  Ctrl + O
 Save  Ctrl + S
 Print  Ctrl + P
 From Edit Menu
 Cut  Ctrl + X
 Copy  Ctrl + C
 Paste  Ctrl +V
 SelectAll  Ctrl +A
 Find  Ctrl + F
 Undo  Ctrl + Z

68
Units of Data Representation
When data is stored, processed or communicated
within the computer system, it is packed in units.
Arranged from the smallest to the largest, the units
are called bit, byte, and word. These units are based
on the BINARY NUMBER SYSTEM
H2SO4 = H20 + SO3
1234 = 1*103 + 2*102 + 3*101 + 4*100
Exercise 2

To Align paragraphs
1. Click the paragraph, or select multiple paragraphs
2. Then on the Home tab, in the Paragraph group, click the
 Align Left
 Center
 Align Right or
 Justify button.
69

To indent the first line of a paragraph
1. Click the paragraph
2. Then on the horizontal ruler, drag the First Line Indent marker
to the location of the indent
70
To indent an entire paragraph
1. Click the paragraph, or select multiple paragraphs.
2. Then on the horizontal ruler, drag the Left Indent or Right
Indent marker to the location of the indent

To increase or decrease indenting
1. Click the paragraph, or select multiple paragraphs
2. Then in the Paragraph group, click the Increase Indent or
Decrease Indent button
71
To format paragraphs as a list
1. Select the paragraphs.
2. Then on the Home tab, in the Paragraph group, click the Bullets
or Numbering button

To change the style of a list
1. Select the list paragraphs
2. Then on the Home tab, in the Paragraph group, click the Bullets
or Numbering arrow
3. In the Bullets Library or Numbering Library, click the bullet or
number style you want to use.
72

To sort items in a list
1. Select the list paragraphs.
2. Then on the Home tab, in the Paragraph group, click the Sort
button
3. In the SortText dialog box, click the Type arrow
4. In the list, click the type of text by which to sort
5. Select Ascending or Descending
6. then click OK.
73

74
Computer
Hardware
 Input unit
 Output unit
Software
 System software
 OS
 Driver
 Application software
 MS-Office
 GIS
Midwifery
1. Computer
A. Hardware
 Input unit
 Output unit
B. Software
 System software
i. OS
ii. Driver
 Application software
i. MS-Office
ii. GIS
2. Midwifery
Exercise 3

75

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