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MS Word 2007 insert tables
This document provides instructions for inserting and formatting tables in Microsoft Word 2007. It discusses how to insert tables, format cells and rows, merge and split cells, apply styles, adjust alignment and formatting, and create a sample college timetable with a schedule for Thursday using table features. The instructions are accompanied by screenshots to illustrate the table tools and formatting options in Word 2007.
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MS Word 2007 insert tables
- 1. *MS Word 2007 Copyright© 2008 Pearson Prentice Hall. All rights reserved. - Tables 1
- 2. * Insert atable * Format a table Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2
- 3. Table Click this iconto select the entire table Column Row Cell Cell merged Pearson Prentice Hall. All Copyright © 2008across columns rights reserved. 3
- 4. *Choose the columnsand rows using the grid *Choose the insert table option *Draw a table Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4
- 5. Using the Tab keymoves you from cell to cell * Tab in a table moves you to the next cell * To add a tab character to a cell, use Ctrl+Tab Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5
- 6. * Insert anddelete rows and columns using the buttons provided * To delete only the data in the cells, highlight and use the Delete key from your keyboard Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6
- 7. * Highlight cellsyou would like to merge * Select the Merge Cells button on the toolbar Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7
- 8. Row Height: verticalspace from top to bottom Column Width: horizontal space from left to right Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8
- 9. Cursor changes to adouble arrow when its placed over the column border When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change * When no cell is selected, the entire column’s border will be moved * When a row or a cell is selected, only the will move Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 border in that row
- 10. More arrows * Tablestyles are predefined styles * Click ‘more’ to get additional style choices Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10
- 11. Modify a style Makea new style * Mouse-over previews the style * Click to apply the style * Add your own style using New Table Style Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11
- 12. * Shading: cellbackground color * Border: line style around each cell Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12
- 13. * Choose acolor, no color or get more shading colors Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13
- 14. Click for the properties dialogbox * Use properties dialog to align the table on the page * Position the entire table between margins Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14
- 15. Setting vertical alignment tobottom or center would help the design * Change the alignment of the selected cell(s) using alignment options Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15
- 16. Click to rotate data ina cell One click Two clicks Three clicks *Text direction changes data direction within selected cells *Note: the text rotates each time you click Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16
- 17. Adjust cell margins andcell spacing Adjusting cell margins Adjusting cell spacing * Adjust white space inside of cells (margins) and the spacing between cells Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17
- 18. * Open anew document and make your college Time table /schedule * Format the timetable with borders ,shading * Change the days columns text direction into vertical * Add a row for ‘Thursday ‘ and add your plan or timetable for the Thursday * Use merge or split cells as required for your Thursday schedule
Editor's Notes
- #3 .
- #4 You build a table using columns and rows. The intersection of each column and row is a cell. In a table you can merge cells together eliminating column and row boundaries. Table and spreadsheet titles often use this feature. “Vacation Planner”, the title in this table is actually 4 merged cells. Cells are merged again at the bottom of the table where it reads Total of Expected Expenses.
- #5 To insert a table use one of the following three methods. Click the Insert table button found on the Insert ribbon and choose how many columns and rows need using the displayed grid. Use the Insert Table tool and type the number of columns and rows you would like. Finally, you can draw the table, using the Draw Table tool, but this tool can be difficult to control. When you are finished drawing your table, click the Draw Table tool again to toggle the tool off. You will see that you can also insert an Excel spreadsheet, an excellent choice if formulas are to be part of the table. You can create formulas in a Word table but there are fewer choices and they may prove more difficult. Quick tables provides default table designs. You can add your own table design to the gallery making it readily available whenever you open a new file.
- #6 Use the Tab key to move from cell to cell in a table. When you are in the final cell of a table, typing a Tab will give you an entire new row of cells. If you need to add a tab to your cell, type Ctrl+Tab to insert a tab to a cell. When you use the Enter key, you stay inside of the cell and you begin a new paragraph inside of the cell.
- #7 On the Layout tab, you will find the Insert Rows and Columns tool. The buttons clearly show how the row or column will be inserted. The Insert Above and Delete tools are oversized because these are used most often. To delete a row or column, position your cursor in the row or column you want to delete and click the Delete button on the ribbon. If you want to delete the contents within the cell, highlight the data in the cell and press the Delete on your keyboard.
- #8 Next to the rows and columns area on the ribbon, you will see the Merge area. You merge cells together by first highlighting the cells then click the Merge Cells button. To split a cell into two cells, highlight the cell you want to split, and click the Split Cells button. You can also split tables highlighting the row where the second table should begin and clicking Split Table.
- #9 By default rows and columns are exactly the same width and height when you insert a table. Customizing the column and row sizes makes it easier to read the table. Adjust your columns for the amount of information in them. Give a column that has more information more space. In the Cell Size area, displays the size of cells. You make changes by typing new horizontal and vertical values. The horizontal cell size affects the entire column and the vertical cell size affects the entire row the cell is in the cell. You can also distribute rows or columns equally by clicking the appropriate buttons.
- #10 You can also resize cells by dragging the column or row border. When you place your cursor on a cell border it displays a two-way arrow, your indication that dragging the cursor will resize the column or row. When you size a cell vertically, it will apply to the entire row. When you size a cell horizontally it can either apply to the entire column or only to a single row. To be sure the entire column changes, be sure you do not have any cells selected. If you would like to move the border in only one row, you can either select the row, or you can have the cell to the left of the border you would like to move selected. Most of the time you will want to move the entire row. If you do mistakenly move the border in a single row, use the Ctrl+Z key to undo the move. Deselect the cell or row and move the column a second time.
- #11 In a default table all the cells look the same. Make your table more readable by defining the column and row headings using formatting. On the design tab, you can apply a predefined format to the table. You will see some predefined table styles. Click the down arrow to see more predefined table styles.
- #12 With the table selected, place your cursor on one of the predefined style to see a preview of that style. Click the style to set it. Make changes to a selected style using the Borders and Shadings area to the right of the predefined styles. Use the “Make a new style button” to create a new style and save it to the template so you can use it at a later date. You will see the “create new style from formatting” dialog box.
- #13 Make a style by using the shading button and the border button. This process will simply stylize this table but will not make a new table style for use later. Shading applies to the background of selected cells. If a background is close in color to the font color, change the font color to a more visible color. Borders apply to the edges of the cells. You can add, delete, and change borders between cells or simply around the entire table. To the left of the word “Shading” on the ribbon, there is an icon for each button. Under the icon there is a color line. This line represents the last color used. Click the button to apply that color. To use a new color, click the down arrow to the right of the word “Shading”. Similarly, The icon to the left of the word “Border” shows the last border applied. Click the icon to apply the same border. To change the border, click the arrow to the right of the word “Border”.
- #14 Choose a Shading color from either a theme color, standard color, no color, or use the “More Shading Colors” for the Colors dialog box. The Standard Tab gives you the standard colors for Word. The Custom Colors tab allows you to choose many more colors. Click anywhere in the colors to choose one.
- #15 Within the Word document, the entire table is treated as an object and has options for placement on a page. On the Layout ribbon you will see Properties in the Table area. The table tab gives you properties options for the table itself. Align the table to the left, right or center it between the margins. Additionally, choose text wrapping options to decide how text interacts with the table.
- #16 Data in a cell can be aligned inside of that cell. Select the cells to align. Choose the alignment of the cells content. Each option on the grid contains the horizontal and vertical choice.
- #17 Text direction rotates text inside of the cell. Text direction rotates the text every time you click the button. Options include the normal horizontal direction or two different vertical directions. Use a vertical text direction for headers inside of thin columns.
- #18 Use the Cell Margins button to open the Table Options dialog box. Margins inside of a cell is also known as padding. Cell margins give you space between the edges of the cell and the beginning of the data. Margins give room to the data inside of a cell and may make the information more readable. You can also add space between the cells themselves to add more space between the data.
- #19 Note : Use Quick tables