House keeping is a very big part of our each and every job , this slide give you very good awareness about house keeping and Japanese 5 "S" Method ..

1. HOUSE KEEPING
A base for any improvement
Even before you plan the direction you need toEven before you plan the direction you need to
take, you must remove any obstacles to get atake, you must remove any obstacles to get a
clear view of the current situation.clear view of the current situation.
House Keeping enhances the results of otherHouse Keeping enhances the results of other
activities and simplifies every day operations.activities and simplifies every day operations.
House Keeping must become a habit. It must beHouse Keeping must become a habit. It must be
continuous, or at least continual activity.continuous, or at least continual activity.

2. WHAT IS HOUSE KEEPING
Systematic approach to better workplace.Systematic approach to better workplace.
Involves arrangement, cleanliness, discipline andInvolves arrangement, cleanliness, discipline and
maintenance of standards.maintenance of standards.
Assigns a place for every thing and ensuresAssigns a place for every thing and ensures
everything in its place.everything in its place.
Is everybody’s responsibility.Is everybody’s responsibility.
Is the starting point of any improvement activity.Is the starting point of any improvement activity.
Means easy retrieval of information.Means easy retrieval of information.

3. WHY HOUSE KEEPING
LESS EQUIPMENT DOWN TIME.LESS EQUIPMENT DOWN TIME.
MORE USABLE SPACE.MORE USABLE SPACE.
PASSAGE WAYS ARE NEAT AND CLEAN.PASSAGE WAYS ARE NEAT AND CLEAN.
ABNORMALITIES NOTICED AT A GLANCE.ABNORMALITIES NOTICED AT A GLANCE.
ELIMINATES ACCIDENTS.ELIMINATES ACCIDENTS.
PRODUCTIVITY IMPROVEMENT.PRODUCTIVITY IMPROVEMENT.

4. WHY HOUSE KEEPING
EMPLOYEES FEEL GOOD IF THE WORK PLACE ISEMPLOYEES FEEL GOOD IF THE WORK PLACE IS
CLEAN.CLEAN.
SEARCHING IS AVOIDED.SEARCHING IS AVOIDED.
TIME WASTED IN HANDLING REDUCED.TIME WASTED IN HANDLING REDUCED.
NO UNNECESSARY SUPPLIES.NO UNNECESSARY SUPPLIES.
LESS REJECTION/REWORK.LESS REJECTION/REWORK.
BETTER PREVENTIVE MAINTENANCE.BETTER PREVENTIVE MAINTENANCE.

5. THETHE
FOUNDATIONFOUNDATION
OFOF
COMPETITIVECOMPETITIVE
SUCCESS.SUCCESS.
5"S"- House Keeping

6. PRICE
FLEXIBILITY
QUALITY
DELIVERY
SERSERVICE
THE NEED FOR A "5S" STRATEGY

7. SIMPLE BUT IMPORTANT
CONCEPT
A NEAT AND CLEAN FACTORY HAS
HIGHER PRODUCTIVITY.
A NEAT AND CLEAN FACTORY
PRODUCES FEWER DEFECTS.
A NEAT AND CLEAN FACTORY MEETS
DEADLINES BETTER.
A NEAT AND CLEAN FACTORY IS A
MUCH SAFER PLACE TO WORK.

8. THE FUNDAMENTAL TRUTH
 IF WE CANNOT KEEP OURIF WE CANNOT KEEP OUR
WORKPLACESWORKPLACES
 CLEANCLEAN
 ORDERLYORDERLY
 ACCIDENT FREEACCIDENT FREE
 NOBODY WILL BELIEVE WENOBODY WILL BELIEVE WE
CAN PRODUCE QUALITYCAN PRODUCE QUALITY
GOODS OR ATLEAST SERIOUSGOODS OR ATLEAST SERIOUS
ABOUT PRODUCING QUALITY.ABOUT PRODUCING QUALITY.

9. THE CONCEPT OF "5S"
SEIRISEIRI SORTOUT (ORGANIZATION)SORTOUT (ORGANIZATION)
SEITONSEITON SET IN ORDER (ORDERLINESS)SET IN ORDER (ORDERLINESS)
SEISOSEISO SPICK & SPAN (CLEANLINESS)SPICK & SPAN (CLEANLINESS)
SEIKETSUSEIKETSU STANDARDIZE (CLEAN UP)STANDARDIZE (CLEAN UP)
SHITSUKESHITSUKE SUSTAINSUSTAIN (DISCIPLINE)(DISCIPLINE)

10. THE FIRST PILLAR : SORT
Sort Means That YouSort Means That You RemoveRemove AllAll
Items From theItems From the WorkplaceWorkplace ThatThat
AreAre Not NeededNot Needed forfor CurrentCurrent
ProductionProduction OperationOperation..

11. SEIRI - SEGREGATION
THIS STEP DISTINGUISHES NECESSARY ANDTHIS STEP DISTINGUISHES NECESSARY AND
UNNECESSARY ITEMS AND ELIMINATESUNNECESSARY ITEMS AND ELIMINATES
UNNECESSARY ITEMS.UNNECESSARY ITEMS.
SORT THROUGH AND THEN SORT OUTSORT THROUGH AND THEN SORT OUT
SORT THROUGH WHAT YOU HAVE. IDENTIFYSORT THROUGH WHAT YOU HAVE. IDENTIFY
WHAT YOU NEED AND DISCARD WHAT ISWHAT YOU NEED AND DISCARD WHAT IS
UNNECESSARYUNNECESSARY
INDICATOR OF SUCCESS.INDICATOR OF SUCCESS.
AREA OR PERCENTAGE SPACE SAVED.AREA OR PERCENTAGE SPACE SAVED.

12. 1.1. CLASSIFICATION : SORT OUT.CLASSIFICATION : SORT OUT.
2. ELIMINATION : REMOVE UNNECESSARY2. ELIMINATION : REMOVE UNNECESSARY
ITEMS.ITEMS.
3. STORAGE : FREQUENT USE/ RARE USE.3. STORAGE : FREQUENT USE/ RARE USE.
CLOSE/ DISTANT LOCATION.CLOSE/ DISTANT LOCATION.
IDENTIFICATION OF ITEMS &IDENTIFICATION OF ITEMS &
LOCATIONS.LOCATIONS.
4. FIX & SHARE RESPONSIBILITIES.4. FIX & SHARE RESPONSIBILITIES.
5. USE RED TAG SYSTEM.5. USE RED TAG SYSTEM.
6. MONITOR PROGRESS.6. MONITOR PROGRESS.

13. WHY SORT IS IMPORTANT??
A WORK ENVIRONMENT IN WHICHA WORK ENVIRONMENT IN WHICH
 TIMETIME
 MONEYMONEY
 SPACESPACE
 ENERGY &ENERGY &
 EFFECTIVE RESOURCES MANAGMENTEFFECTIVE RESOURCES MANAGMENT
PROBLEMS INPROBLEMS IN WORK FLOWWORK FLOW ARE REDUCED,ARE REDUCED,
CCOMMUNICATIONOMMUNICATION IS IMPROVED, PRODUCTIS IMPROVED, PRODUCT
QUALITYQUALITY IS INCREASED &IS INCREASED & PRODUCTIVITYPRODUCTIVITY ISIS
ENHANCED.ENHANCED.

14. MUDA ELIMINATION
WWASTEASTE
EELIMINATIONLIMINATION
LLEADS TOEADS TO
CCOSTOST
OOPTIMIZATION &PTIMIZATION &
MMANAGEMENTANAGEMENT
EEXCELLENCEXCELLENCE

15. THE WASTES IN THE SHOP
FLOOR
INVENTORYINVENTORY
RELATED COSTSRELATED COSTS
TRANSPORTATIONTRANSPORTATION
QUANTITY HARDER TO SORTOUTQUANTITY HARDER TO SORTOUT
DESIGN OBSOLESCENCEDESIGN OBSOLESCENCE
QUALITY DEFECTS FROM WIPQUALITY DEFECTS FROM WIP
MACHINE BREAKDOWNSMACHINE BREAKDOWNS

16. SEIRI
FACTORY OFFICE HOUSE
•SCRAPPED MACHINES/
EQUIPMENTS
•USED/BROKEN PENS •BROKEN TOYS
•REJECTED MATERIALS •USELESS PAPERS/FILES •OLD CLOTHES
•EXPIRED GOODS •OLD DIARIES •BROKEN SUITCASE
•SCRAPPED/BORKEN
TOOLS, PALLETS, BINS,
TROLLEYS, ETC
•BROKEN FURNITURE •OLD SHOES
•EXCESS PARTS •OLD NOTICES/ LEAFLETS •OLD LETTERS/MAGAZINES
•UNUSED UTENSILS

17. SEIRI
FREQUENCY ACTION
•NOT USED FOR A
YEAR OR MORE
CONSULT & DECIDE
DISPOSAL. SEND TO SOME
OTHER
PLACE/SELL/SCRAP
•USED ONLY ONCE
IN LAST 6-12
MONTHS
STORE AT A DISTANCE / IN
RECORDS ROOM
•USED ONLY ONCE
IN LAST 2-6 MONTHS
STORE AT A CENTRAL
PLACE IN THE WORK AREA
•USED MORE THAN
ONCE A MONTH
STORE NEAR WORK
PLACE
•USED WEEKLY /
DAILY / HOURLY
STORE NEAR WORK
PLACE

18. THE SECOND PILLAR : SET IN
ORDER
Set in Order Can BeSet in Order Can Be
Defined AsDefined As ArrangingArranging
NeededNeeded Items So ThatItems So That
They AreThey Are Easy to UseEasy to Use
andand LabellingLabelling Them SoThem So
That They AreThat They Are Easy toEasy to
FindFind and Put away.and Put away.

19. SEITON --ARRANGEMENT
THIS STEP ENABLES DETERMINATION OF THETHIS STEP ENABLES DETERMINATION OF THE
TYPE OF STORAGE SYSTEM AND LAYOUT THATTYPE OF STORAGE SYSTEM AND LAYOUT THAT
WILL GUARANTEE THAT REQUIRED AMOUNTSWILL GUARANTEE THAT REQUIRED AMOUNTS
OF NECESSARY ITEMS WILL BE EASILYOF NECESSARY ITEMS WILL BE EASILY
ACCESSIBLE.ACCESSIBLE.
SET THINGS IN ORDER BY CREATING PLACESET THINGS IN ORDER BY CREATING PLACE
FOR EVERYTHING .FOR EVERYTHING .
PUT EVERYTHING IN IT’S PLACEPUT EVERYTHING IN IT’S PLACE ..

20. SEITON --ARRANGEMENT
KEEPING ACCESSIBILITY AS EASY ASKEEPING ACCESSIBILITY AS EASY AS
POSSIBLE .POSSIBLE .
USE THE PRINCIPLE OF WIDE RANGEUSE THE PRINCIPLE OF WIDE RANGE
AND SHALLOW DEPTH FOR STORAGE.AND SHALLOW DEPTH FOR STORAGE.
TIME SAVED IN SEARCHING.TIME SAVED IN SEARCHING.
TIME SAVED IN HANDLING MATERIAL.TIME SAVED IN HANDLING MATERIAL.

21. PROBLEMS AVOIDED BY
IMPLEMENTING SET IN ORDER
WASTE OFWASTE OF
MOTIONMOTION
SEARCHINGSEARCHING
HUMAN ENERGYHUMAN ENERGY
EXCESS INVENTORYEXCESS INVENTORY
DEFECTIVE PRODUCTSDEFECTIVE PRODUCTS
UNSAFE CONDITIONSUNSAFE CONDITIONS

22. HOW TO IMPLEMENT SET IN
ORDER
DECIDING APPROPRIATE LOCATIONSDECIDING APPROPRIATE LOCATIONS
 LOCATE ITEMS IN THE WORKPLACE ACCORDINGLOCATE ITEMS IN THE WORKPLACE ACCORDING
TO THEIRTO THEIR FREQUENCYFREQUENCY OF USEOF USE
 PLACE FREQUENTLY USED ITEMSPLACE FREQUENTLY USED ITEMS NEARNEAR THETHE
WORKPLACEWORKPLACE
 STORE INFREQUENTLY USED ITEMSSTORE INFREQUENTLY USED ITEMS AWAYAWAY FROMFROM
THE PLACE OF USE.THE PLACE OF USE.
 AA LET GOLET GO ARRANGEMENT FOR TOOLS SO THATARRANGEMENT FOR TOOLS SO THAT
THEY GO BACK TO ORIGINAL PLACE OF STORAGETHEY GO BACK TO ORIGINAL PLACE OF STORAGE

23. HOW TO PROMOTE GOOD
ORDER
Seldom used, enclose in a separate designatedSeldom used, enclose in a separate designated
place.place.
THINGS NOT NEEDED:THINGS NOT NEEDED:
No potential use, immediate disposal after carefulNo potential use, immediate disposal after careful
analysis.analysis.
Potentially useful, move to a separatePotentially useful, move to a separate designateddesignated
place.place.
Require special arrangement disposal.Require special arrangement disposal.

24. THE THIRD PILLAR : SHINE
Shine Means SweepingShine Means Sweeping
Floors, Whipping offFloors, Whipping off
Machinery, andMachinery, and
Generally Making SureGenerally Making Sure
That Everything in theThat Everything in the
Factory Stays Clean.Factory Stays Clean.

25. SEISO - CLEANING
This step eliminates Dirt, Dust and other foreignThis step eliminates Dirt, Dust and other foreign
matter to make the workplace clean.matter to make the workplace clean.
Clean Equipment,Furniture,Notice BoardsClean Equipment,Furniture,Notice Boards
Records Etc.Records Etc.
Keep the workplace Spotless.Keep the workplace Spotless.
Sweeping,wiping,polishing,painting Etc.Sweeping,wiping,polishing,painting Etc.

26. THE FOURTH PILLAR :STANDARDIZE
Standardize Is TheStandardize Is The
Result That ExistsResult That Exists
When the First ThreeWhen the First Three
Pillars - Sort, Set inPillars - Sort, Set in
Order and Shine AreOrder and Shine Are
Properly Maintained.Properly Maintained.

27. STANDARDIZATION
Set in Order
Machinery
Where
Things
Are Kept
OPERATION
Critical
Processes
Communication
Inventory

28. STANDARDIZATIONSTANDARDIZATION
 PROVIDE OBJECTIVES AND
INDICATE TRAINING GOALS.
 PROVIDE A BASIS FOR TRAINING
 CREATE BASIS FOR AUDIT AND
DIAGNOSIS.
 PROVIDE A MEANS FOR
PREVENTING RECURRENCE OF
ERRORS AND MINIMIZING
VARIABILITY.

29. SEIKETSU - STANDARDISATION
 TO ESTABLISH STANDARDS TOTO ESTABLISH STANDARDS TO
MAINTAIN THE IMPROVEMENTSMAINTAIN THE IMPROVEMENTS
 CREATING RULES FOR CHECKING &CREATING RULES FOR CHECKING &
COUNTERMEASURES.COUNTERMEASURES.
 VISUAL CONTROLS FOR STANDARDSVISUAL CONTROLS FOR STANDARDS
AND TO REVEAL ABNORMALITIESAND TO REVEAL ABNORMALITIES
 TO PREPARE CHECKLISTS ANDTO PREPARE CHECKLISTS AND
ADHERE TO AVOID MISTAKESADHERE TO AVOID MISTAKES

30. EXAMPLE OF STANDARDIZATION

31. HOW TO IMPLEMENT
STANDARDIZE
 VISUAL 5SVISUAL 5S
 ANYONE SHOULDANYONE SHOULD
 DISTINGUISH NORMAL &DISTINGUISH NORMAL &
ABNORMAL CONDITIONS.ABNORMAL CONDITIONS.
 AT A GLANCEAT A GLANCE
 FIVE MINUTE 5SFIVE MINUTE 5S

32. HOW TO IMPLEMENT
STANDARDIZATION
AUDIT THE SHOP FLOORAUDIT THE SHOP FLOOR
5S PROJECTS5S PROJECTS
REVIEWREVIEW

33. THE FIFTH PILLAR : SUSTAIN
Sustain means makingSustain means making
a habit of properlya habit of properly
maintaining correctmaintaining correct
procedures.procedures.

34. SHITSUKE - DISCIPLINE
THIS STEP IS TO ENSURE THAT EVERYONETHIS STEP IS TO ENSURE THAT EVERYONE
STICKS TO THE RULES SCRUPULOUSLY ANDSTICKS TO THE RULES SCRUPULOUSLY AND
MAKES IT A HABITMAKES IT A HABIT
CREATE GENERAL AWARENESS ABOUT 4S.CREATE GENERAL AWARENESS ABOUT 4S.
TRAINING TO EVERYONE.TRAINING TO EVERYONE.
DEVELOP NORMS AND MONITOR SUCCESS.DEVELOP NORMS AND MONITOR SUCCESS.

35. SHITSUKE - DISCIPLINE
High employee Morale.High employee Morale.
Involvement of People in the Movement.Involvement of People in the Movement.

36. SEIKETSU - TRAINING &
DISCIPLINE
EVERY ONE IS STICKING TO THEEVERY ONE IS STICKING TO THE
RULES AND STANDARDSRULES AND STANDARDS
PRACTISE BY EVERY ONE - MAKESPRACTISE BY EVERY ONE - MAKES
PERFECTPERFECT
GOOD TRAINING FOR BASIC,GOOD TRAINING FOR BASIC,
HABITUAL MOVEMENTS & ACTIVITIESHABITUAL MOVEMENTS & ACTIVITIES

37. 5S IMPLEMENTATION
CONTINUING TO LEARN MORE ABOUTCONTINUING TO LEARN MORE ABOUT
THE 5STHE 5S
HELPING TO EDUCATE YOUR CO-HELPING TO EDUCATE YOUR CO-
WORKERS ABOUT 5SWORKERS ABOUT 5S
BEING ENTHUSIASTIC ABOUT 5SBEING ENTHUSIASTIC ABOUT 5S
IMPLEMENTATION.IMPLEMENTATION.
HELPING TO PROMOTE 5SHELPING TO PROMOTE 5S
IMPLEMENTATION EFFORTSIMPLEMENTATION EFFORTS..
5S
TRAINING

38. 1.1. THERE CAN BE NO TQM WITHOUT 5 S.THERE CAN BE NO TQM WITHOUT 5 S.
2. A DIRTY FACTORY OR OFFICE CANNOT2. A DIRTY FACTORY OR OFFICE CANNOT
PRODUCE QUALITY PRODUCTS ORPRODUCE QUALITY PRODUCTS OR
SERVICE.SERVICE.
3. CLUTTER HIDES THE PROBLEM. A NEAT3. CLUTTER HIDES THE PROBLEM. A NEAT
WORKPLACE PROMOTES EASYWORKPLACE PROMOTES EASY
DISCOVERY OF ABNORMALITIES.DISCOVERY OF ABNORMALITIES.

39. 5S IS THE STARTING POINT FOR ALL5S IS THE STARTING POINT FOR ALL
WORKPLACE IMPROVEMENTS,WORKPLACE IMPROVEMENTS,
PRODUCTIVITY, QUALITY, COST,PRODUCTIVITY, QUALITY, COST,
DELIVERY, SAFETY, SERVICE andDELIVERY, SAFETY, SERVICE and
MORALE.MORALE.