Effective communication skills in formal presentations involve preparing content that includes planning, outlining, and understanding the audience. Key elements include recognizing the occasion, defining a clear thesis statement, and selecting appropriate materials to support the message. Successful presenters inspire their audience through clarity, effective delivery, and engaging visual aids.

1. COMMUNICATION SKILLS
FORMAL PRESENTATION

2. Introduction
Successful and inspiring speakers are remembered not only
for their
Eloquence
Humor and
Good style
But also for the message and ideas that cause a change in
their audience’s Actions
Attitudes
Lives or
Made the purpose clear to them
This is true for all types of presentation
Professional presentations
Business speeches
Classroom lectures

3. Important steps to be followed in
preparing a professional presentation
• Planning
• Outlining and structuring
• Choosing the mode of delivery
• Guidelines for effective delivery
• Body language and voice
• Visual aids

4. INTRODUCTION
PLANNING
• OCCASION
• AUDIENCE
• PURPOSE
• THESIS STATEMENT
• MATERIAL

5. Occasion
• The occasion has norms and expectations that a speaker must
recognize.
• Facilities
• Seating, AV aids, sound quality, podium, stage, light, weather
condition, temperature
• Time
• Morning, noon, evening, after dinner,
• Place
• Indoor, Outdoor, a small conference room, an auditorium
• Context
• events and speakers following by or followed by, comprehend the
background, situation or setting

6. Audience
Audience is at the receiving end of our
communication
They may be our
• Friends
• Clients
• Colleagues
• Unfamiliar faces or
• Combination of all these

7. Audience Analysis
• What are their interests ,likes and dislikes?
• Are they familiar with the topic?
• Is their attitude hostile or friendly ?
• What is the size of the group?
• Age Range
• Gender Distribution

8. Purpose
There can be three purposes of a
presentation
• To Inform
• To Analyze
• To Persuade

9. Thesis Statement
The thesis Statement is very important in a presentation.
It spells out the subject and establishes its impact
among the audience. It the central idea of the
presentation.
Simple language should be used to frame a complete,
declarative statement, Using a question, a fragment
phrase should be avoided
For Example
presentation topic: Choosing a reputed university for
higher education
Why should we be carefull in choosing a reputed
university?
Choosing a reputed university for higher education
Choosing a reputed university for higher education has

10. Formulating Thesis Statement
Select topic
Decide on your purpose
Allow yourself enough time to explore and develop
your idea
Steps to arrive at your thesis statement
Topic: Choosing a reputed university for higher
education
Topic area: Advantages of a reputed university
General Purpose: to inform
Specific Purpose : I wish to tell my audience to tell
about the benefits they will reap by choosing a reputed
university

11. Material
After formulating thesis statement, we need
to develop information to elaborate it.
Collecting material requires more research.
For Example, when we are explaining a
process or procedure , the main text of our
presentation will include a series of steps
involved. We consult the library, internet,
magazines, newspapers, organizational
records, statistics and publication, surveys
or interviews.