3. TOPICS TO DISCUSS
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Meaning
Preparing a Presentation
Structuring the presentation
Problems of presentation
Preparing Content
Questions & Answers
Handling Problems during a Presentation
Important Presentation Pointers: During and After
4. What is a Presentation?
A presentation is a means of communication which
can be adapted to various speaking situations, such
as talking to a group, addressing a meeting or
briefing a team. To be effective, step-by-step
preparation and the method and means of
presenting the information should be carefully
considered.
5. Preparing a Presentation
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Organizing the Material
Writing Your Presentation
Deciding the Presentation Method
Working with Visual Aids
Managing the Event
Coping with Presentation Nerves
Dealing with Questions
6. Structuring the presentation
2 to 2.5 minutes--- opening/beginning
20 to 21 minutes--- middle section
2 to 3 minutes --- closing/end
5 mins --- questions
9. Podium Panic
For some people, the thought of giving a presentation is more frightening
than falling off a cliff, financial difficulties, snakes and even death.
10. Dealing with Podium Panic
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Audiences are forgiving
Nervousness is usually invisible
Be yourself
Practice deep breathing/ visualization techniques
Begin in your comfort zone
Check out the room in advance
Concentrate on the message
Begin with a slow, well prepared intro; have a confident and clear conclusion
Be prepared and practice
11. Eye Contact
• Never let them out of your sight.
• Looking them in the eye makes them feel that they are influencing what you
say.
• Eye contact allows the presentation to approximate conversation—the
audience feels much more involved.
12. How to Make Eye Contact While Giving an Oral
Presentation
• Prepare your presentation.
• Make note of important points
• When you are speaking to people, look them in the eye.
• Give your entire presentation to yourself, in the mirror
• Go for it!
13. Body Language
NO-NO’s
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Lean on or grip the podium
Rock or sway in place
Stand immobile
Use a single gesture repeatedly
Examine or bite your fingernails
Cross your arms in front of your chest
Use obviously practiced or stilted gestures
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Lean into the microphone
Shuffle your notes unnecessarily
Tighten your tie or otherwise play with your
clothing
Crack your knuckles
Jangle change or key in your pocket
Click or tap your pen, pencil or pointer
Chew gum or eat candy
14. Voice
• Pronunciation
• Vocalized pauses
• Overuse of stock
expressions
• Substandard grammar
• Rate of speech
• Volume
• Pitch or tone
• Emphasis
15. Preparing Content
3 A’s
• Analyze your AUDIENCE.
• Define what ACTION you want them to take.
• Arrange your ARGUMENT to move them.
16. Analyze Your Audience
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What are their names, titles, backgrounds, reasons for attending, etc…?
What are their big concerns?
What are their objectives, fears, hot buttons, and attitudes?
What is their perception of you and your institution?
What are their questions likely to be?
What is personally at stake for them?
How much detail do they need?
17. Define What Action
• What action do you want the audience to take?
• Define it in terms of the audience.
• What will they feel, believe, and do after hearing your talk?
18. Arranging Your Argument
• Shake hands with the audience.
• Get to the point.
• Present your theme.
• Tell ‘Em3.
• Develop your agenda point by point.
• Summarize and recommend.
19. Questions & Answers
• Beginning of a whole new interactive presentation
• Opportunity to make a point
• Most presentations are won or lost here
20. Questions & Answers
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Anticipate lines of questioning
Rehearse
Don’t rank questions
Keep answers brief
Be honest—don’t BS
Avoid negative words
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Don’t repeat negative questions
Clarify question
Defer to experts
Move your eyes off questioner
If negative, end your response focused on
somebody else
21. Handling Problems during a Presentation
• Visual-aid problems
• Distracting noises
• You make a mistake
