This document provides an overview of key features and functions in Microsoft Excel. It describes options for formatting cells, inserting charts and objects, setting up page layout, using formulas and functions, sorting and filtering data, validating data entry, consolidating worksheets, and customizing the spreadsheet view. The document gives brief explanations and examples of common Excel tasks to help users become familiar with the program's capabilities.

1. Excel

2. NAME BOX FORMULA
BAR
COLUMN
ROW
TAB

3. Excel- Home Wrap text
Wrap text: Makes all content
Merge &
visible in a single cell. Center
Merge & Center: Joins the
selected cells into a single cell
and centers the text.

4. Excel- Home

5. Excel- Home

6. Excel- Home
• To add a formula:
• This option clears the
formats given to the
selected cell(s).
• This option continues (copies)
a pattern from an adjacent cell.

7. Excel- Insert
• After inserting a • Layout: This tab gives you the
Chart, new menus will option of inserting a
picture, shape or text box
appear to format the within the chart.
Design, Layout or Format • You can also format the chart’s
options.
• Design: Choose the type of labels, axes, background and
chart you want to use: the information analysis.
bar, pie, etc.
• Format: Change colors, font
styles, etc.

8. Excel- Page Layout
• The themes and arrange options are similar to those in Word and
Power Point.
• Page setup: Format the margins, page orientation, sheet size, print
area, line breaks, background and titles.
• Scale to fit: This will format the spreadsheet to a certain size.
• Sheet options: View/ Print gridlines and headings.

9. Excel- Formulas
• Don’t be scared! There are plenty of
functions and options to avoid headaches!
• fx= Provides a complete list of formula options
• ∑ = has the same functions found in the HOME
tab.
• Logical:
AND, FALSE, IF, IFERROR, NOT, OR, TRUE.

10. Excel- Formulas
• Tracing options: shows arrows to the dependent cells.
• Calculation Options: Allows you to format calculations
(automatic, manual)

11. Excel- Formulas
• To calculate percentages:
• ADD + 42 correct out of 50 possible correct
• SUBTRACT – questions=
• MULTIPLY * =42/ 50
• DIVIDE / • To calculate
percentages in this
spreadsheet:
Presentation
Research
Review
Importance of
Research
=(F6*1.25/10)
Discussion 1-1 Assignment Mind Map Cell #
Pts Pts Pts Grade weight
Final Final Final
Possible Possible Possible
2% 1.25% 1% Possible points
10 10 10
0 0 10 1.25 10 1
8 1.6 10 1.25 9.5 0.95
0 0 10 1.25 0 0
8 1.6 10 1.25 10 1

12. Excel- Formulas
• Use AVERAGE to obtain data within a range of cells.
• Use COUNTIF function if you want Excel to count cells with specific criteria.
E.g. COUNTIF (blue, >20, etc.)
• SUM: Adds numbers within a range of cells. You can also add scattered
cells by using the + sign.
• HYPERLINK: You can also add hyperlinks in Excel!
• COUNT a range of cells.
• MAX: Gives you the largest/ highest value within a range.
• SUMIF: Similar to COUNTIF, but this function ADDS the values within the
range and according to the specified criteria.
• PMT: You can calculate a payment with this formula.

13. Excel- Data
• Sort: A to Z or Z to A
• Filter your information by colors or text. This option automatically
elaborates a drop-down menu.
• Turn Text to columns- useful when you have names and last names
in a single cell and you want to split that information.
• Remove Duplicates of any information you have within a range of
cells.
• Data Validation gives you the option of filtering or adding
predetermined information to select from a list.
• Consolidate information from several worksheets- this feature
updates the “dependent” information.
• What if allows you to make data “predictions”.

14. Excel- Review
• Proofing and Comments options are similar to
those in Word and Power Point
• You can protect and share a sheet or the entire
workbook.

15. Excel- View
• You can customize how you want to view the
workbook

16. Excel- View
• Zoom to a certain percentage or a selected area.
• Freeze panes when you have a long spreadsheet and
you need to continue viewing information within the top
row, first column or panes.