This document provides guidance on how to make an effective presentation in 3 key steps: planning, preparation, and delivery. In the planning stage, the presenter should determine the purpose, audience, and key messages. Preparation involves rehearsing, developing visual aids, and minimizing notes. For delivery, the presenter should speak clearly, make eye contact, and use body language to engage the audience. Overall, the presentation should have a clear structure, be tailored to the audience, and use visuals and rehearsal to effectively communicate the message.

1. How to make an Effective
Presentation?
By – N.G.Palit
1

2. What is a Presentation?
• ” A structured, prepared and speech-
based means of communicating
information, or ideas to a group of
interested people, in order to inform or
persuade them.”
2

3. Why Presentation Skills
Training?
• To properly structure your presentation.
• To overcome nervousness.
• To develop powerful Body Language.
• To deliver effective presentation.
• To learn what not to do during
presentation
• To design and use visual aids effectively
3

4. Boring Presentation
4

5. Common causes of Ineffective
Presentation
• Failure to motivate
the audience
• Confusing structure
• Execessive details
• Poorly designed
slides
5

6. Steps needed to make an
Effective Presentation
• For delivering an
effective presentation
we need to take the
following steps:
• 1. Planning
• 2. Preparation
• 3. Delivery
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7. 7

8. Planning
• What is the purpose of your
presentation?
• Who will be your audience?
• What are you trying to achieve
through this presentation?
8

9. Planning (cont)
• Design your message
• Organize your
material
• Design the look of
your presentation
• Create the slides.
9

10. Step -1: List your objectives
• Why are you making this
presentation?
• What do you expect to
accomplish?
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11. Step -2: Focus on the
audience
• Who are they?
• Focus on what your audience needs
to know, NOT- what you know.
• Consider audience’s level & interest
• Decide what you want the audience to
do, as a result of your presentation
11

12. Step -3: Determine the
message
• Tailor the points to the audience’s
technical level: information needs
and interest.
• Modify the presentation for each
new audience
12

13. Preparation
• Fundamental rules for presentation
are:
1. Subject of presentation:
a) Decide your message in advance
b) Have a strong conviction on what
you want to talk.
13

14. Preparation
• 2. Organize your points logically:
a) What to say at the begining?
b) What you deal in the middle?
c) How to close?
( May be by summarizing the entire
presentation.)
14

15. Preparation
3. Rehearse in private:
You need to practice
delivery of
presentation.
Because, ’Practice
makes a person perfect’.
15

16. Practice
• Do this infront of a mirror or infront
of a friend.
• Or tape record your presentation, and
listen to it analytically.
• Or get a vodeo recording, and view
it critically.
16

17. Preparation
• 4. Keep notes to a minimum:
--If necessary, use Index Cards.
-- Jot down the main points
17

18. 18
Nervousness

19. 19
•
Fear

20. Conquer Nervousness
20

21. 21
Why
Fear
Public Speaking?

22. 9 Ps of how to overcome Fear of
Public Speaking
”Prior & Proper
• Preparation
• Prevents
• Poor
• Performance of the
• Person
• Putting on the
• Presentation”
22

23. Don’t Be Afraid
• Sometimes an
audience may seem
intimidating
• But always remember
they are also people
like you.
* Imagine that you are
addressing your friends 23

24. Preparation
Try to conquer
nervousness:
* Try to minimize your
stage-fear.
• Take deep breath and try to
relax.
• If required, drink little water. 24

25. Preparation
• Concentrate on topic &
not the audience.
• Remember-” Winners
continue, losers stop.”
25

26. Organizing your Delevery-
General Tips
• Announce your topic clearly
• Give an outline of your presentation
in your introduction
• State your objective upfront
26

27. The Delivery
• The Eyes
• The Voice
• Expression
• The Body
27

28. Organizing your Delivery-
The Opener
”Tell them what you are
going to tell them”
- Set the tone
- Capture your
audience’s attention
- Build rapport
- Tailor your opener to
your 28

29. The Opener
1. Introduction:
a) Start with a bang to get
attention.
Start with an ice-breaker
such as a story, joke or a
suitable quotation.
29

30. The Opener
• Be warm and friendly
• Provide facts & figures
• Throw out a question
30

31. Organizing The Delivery
(Middle)
• ”Say it”
- Organize the
presentation around
main aspects of the
subject.
31

32. Body of Presentation
• 1. Cover the subject in logical order
• 2. Repeat important points
• 3. Use visuals wherever possible
• 4. The voice should not be too fast,
too high or too slow.
32

33. Body Language during
presentation
* Smile
• Make Eye-Contact
• Do not lock your arms
• Knees unlocked, head up,
• Move
• Connect with the audience
• Breathe & Relax
33

34. Organizing- The Close
”Tell them what you
have told them”
- Reiterate the theme
- Summarize message
- Repeat key points
- Ask for action
- End on a positive note
34

35. Time yourself for
Maximum Impact
35
Oops!
I don’t have much time left!

36. The Three Presentation
Essentials
• 1.Use Visual Aids, wherever you can
• 2. Rehearse, Rehearse, & Rehearse
”If you fail to prepare, you are prepared
to fail”
• Rehearse against clock
• 3. Memorize your script
36

37. Designing Effective Power
Point Presentation
37
• Big
Progressive
Consistent
Simple
Clear Summary

38. Design the ”Look” of your
Presentation
* Follow the ’KISS’ rule – Keep it
Short and Simple
• Use short words and short phrases
• The 6 x 7 rules:
- Not more than 7 words per line
- no more than 6 lines per slide
38

39. Why Visuals?
• Visuals are powerful
tools because they:
- increase understanding
- Save time
- Enhance attention
- Help control nervousness
39

40. Make it clear
• Size implies
importance
40

41. Keep it Simple (picture)
Art work may distract your audience
41

42. Make it Big (How to estimate)
• Look at it from 2 meters away
42
2 m

43. Tips & Techniques for
Effective Presentation
• Maintain good eye contact
• Vary your speaking volume
• Use pauses
• Do not read your presentation
• Don’t stand between the audience and
the slides
• Use stories, questions, clips, examples etc
43

44. Tips & Techniques for
delivery
• Do not put both hands in your pockets for
long time
• Speak to the audience. Not to the visuals
• Speak clearly and loudly enough
• Circulate around the room as you speak
• Discuss your objectives at the begining of
the presentation
44

45. Tips on Visual Aids
• Are the Visual Aids
easy to read and easy
to understand?
• Can they be easily seen
from all areas of the
room?
45

46. Some Final Words
• Communication is the key
• Text to support the communication
• Pictures to simplify complex concepts
• Visuals to support, not to distract
46

47. Signs to detect that Audience is
not Listening
• Start to look down
• Touch or rub the face, hand
or hair
• Yawn
• Fidget
• Sigh heavily
• Whiisper
• Tap their feet
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48. 48
A Small Step
can make
A
big
Difference

49. 49
GOOD LUCK!
WISH YOU ALL THE BEST!

50. 50
QUESTIONS

51. 51
A BIG THANK YOU
FOR YOUR
PATIENT LISTENING

52. The End
By –N.G.Palit
52

53. At the End
If you have liked the presentation, please
feel free to send me your valuable
feedback at nandapalit@yahoo.co.in or
through face book.
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