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How to make an Effective
Presentation?
By – N.G.Palit
1
What is a Presentation?
• ” A structured, prepared and speech-
based means of communicating
information, or ideas to a group of
interested people, in order to inform or
persuade them.”
2
Why Presentation Skills
Training?
• To properly structure your presentation.
• To overcome nervousness.
• To develop powerful Body Language.
• To deliver effective presentation.
• To learn what not to do during
presentation
• To design and use visual aids effectively
3
Boring Presentation
4
Common cause of Ineffective
Presentation
• Failure to motivate
the audience
• Confusing structure
• Execessive details
• Poorly designed
slides
5
Steps needed to make an
Effective Presentation
• For delivering an
effective presentation
we need to take the
following steps:
• 1. Planning
• 2. Preparation
• 3. Delivery
6
7
Planning
• What is the purpose of your
presentation?
• Who will be your audience?
• What are you trying to achieve
through this presentation?
8
Planning (cont)
• Design your message
• Organize your
material
• Design the look of
your presentation
• Create the slides.
9
Step -1: List your objectives
• Why are you making this
presentation?
• What do you expect to
accomplish?
10
Step -2: Focus on the
audience
• Who are they?
• Focus on what your audience needs
to know, NOT- what you know.
• Consider audience’s level & interest
• Decide what you want the audience to
do, as a result of your presentation
11
Step -3: Determine the
message
• Tailor the points to the audience’s
technical level: information needs
and interest.
• Modify the presentation for each
new audience
12
Preparation
• Fundamental rules for presentation
are:
1. Subject of presentation:
a) Decide your message in advance
b) Have a strong conviction on what
you want to talk.
13
Preparation
• 2. Organize your points logically:
a) What to say at the begining?
b) What you deal in the middle?
c) How to close?
( May be by summarizing entire
presentation.)
14
Preparation
3. Rehearse in private:
You need to practice
delivery of
presentation.
Because, ’Practice
makes a person perfect’.
15
Preparation
• 4. Keep notes to a minimum:
--If necessary, use Index Cards.
-- Jot down the main points
16
Conquer Nervousness
17
9 Ps of how to overcome Fear of
Public Speaking
”Prior & Proper
• Preparation
• Prevents
• Poor
• Performance of the
• Person
• Putting on the
• Presentation”
18
Don’t Be Afraid
• Sometimes an
audience may seem
intimidating
• But always remember
they are also people
like you.
* Imagine that you are
addressing your friends 19
Preparation
Try to conquer
nervousness:
* Try to minimize your
stage-fear.
• Take deep breath and try to
relax.
• If required, drink little water. 20
Preparation
• Concentrate on topic &
not the audience.
• Remember-” Winners
continue, losers stop.”
21
Organizing your Delivery-
General Tips
• Announce your topic clearly
• Give an outline of your presentation
in your introduction
• State your objective upfront
22
The Delivery
• The Eyes
• The Voice
• Expression
• The Body
23
Organizing your Delivery-
The Opener
”Tell them what you are
going to tell them”
- Set the tone
- Capture your
audience’s attention
- Build rapport
- Tailor your opener to
your 24
The Opener
1. Introduction:
• a) Start with a bang to get
attention.
Start with an ice-breaker such
as a story, joke or a quotation.
25
The Opener
• Be warm and friendly
• Provide facts & figures
• Throw out a question
26
Organizing The Delivery
(Middle)
• ”Say it”
- Organize the
presentation around
main aspects of the
subject.
27
Body of Presentation
• 1. Cover the subject in logical order
• 2. Repeat important points
• 3. Use visuals wherever possible
• 4. The voice should not be too fast,
too high or too slow.
28
Body Language during
presentation
* SMILE
• Make Eye-Contact
• Do not lock your arms
• Knees unlocked, head up,
• Move
• Connect with the audience
• Breathe & Relax
29
Organizing- The Close
”Tell them what you
have told them”
- Reiterate the theme
- Summarize message
- Repeat key points
- Ask for action
- End on a positive note
30
Time yourself for
Maximum Impact
31
Oops!
I don’t have much time left!
The Three Presentation
Essentials
• 1.Use Visual Aids, wherever you can
• 2. Rehearse, Rehearse, & Rehearse
”If you fail to prepare, you are prepared
to fail”
• Rehearse against clock
• 3. Memorize your script
32
Designing Effective Power
Point Presentation
33
• Big
Progressive
Consistent
Simple
Clear Summary
Design the ”Look” of your
Presentation
* Follow the ’KISS’ rule – Keep it
Short and Simple
• Use short words and short phrases
• The 6 x 7 rules:
- Not more than 7 words per line
- no more than 6 lines per slide
34
Why Visuals?
• Visuals are powerful
tools because they:
- increase understanding
- Save time
- Enhance attention
- Help control nervousness
35
Make it clear
• Size implies
importance
36
Keep it Simple (picture)
Art work may distract your audience
37
Make it Big (How to estimate)
• Look at it from 2 meters away
38
2 m
Tips & Techniques for
Effective Presentation
• Maintain good eye contact
• Vary your speaking volume
• Use pauses
• Do not read your presentation
• Don’t stand between the audience and
the slides
• Use stories, questions, clips, examples etc
39
Tips & Techniques for
delivery
• Do not put both hands in your pockets for
long time
• Speak to the audience. Not to the visuals
• Speak clearly and loudly enough
• Circulate around the room as you speak
• Discuss your objectives at the begining of
the presentation
40
Tips on Visual Aids
• Are the Visual Aids
easy to read and easy
to understand?
• Can they be easily seen
from all areas of the
room?
41
Some Final Words
• Communication is the key
• Text to support the communication
• Pictures to simplify complex concepts
• Visuals to support, not to distract
42
Signs to detect that Audience is
not Listening
• Start to look down
• Touch or rub the face, hand
or hair
• Yawn
• Fidget
• Sigh heavily
• Whiisper
• Tap their feet
43
44
“Make sure you have finished
speaking before your audience
has finished listening.”
-Dorothy Sarnoff
45
QUESTIONS
46
Thank You
The End
By –N.G.Palit
47
At The End
• If you liked this presentation, please feel
free to send your valuable feed-back
to nandapalit@yahoo.co.in
Or through face book @ nandapalit
48

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Presentation skills

  • 1. How to make an Effective Presentation? By – N.G.Palit 1
  • 2. What is a Presentation? • ” A structured, prepared and speech- based means of communicating information, or ideas to a group of interested people, in order to inform or persuade them.” 2
  • 3. Why Presentation Skills Training? • To properly structure your presentation. • To overcome nervousness. • To develop powerful Body Language. • To deliver effective presentation. • To learn what not to do during presentation • To design and use visual aids effectively 3
  • 5. Common cause of Ineffective Presentation • Failure to motivate the audience • Confusing structure • Execessive details • Poorly designed slides 5
  • 6. Steps needed to make an Effective Presentation • For delivering an effective presentation we need to take the following steps: • 1. Planning • 2. Preparation • 3. Delivery 6
  • 7. 7
  • 8. Planning • What is the purpose of your presentation? • Who will be your audience? • What are you trying to achieve through this presentation? 8
  • 9. Planning (cont) • Design your message • Organize your material • Design the look of your presentation • Create the slides. 9
  • 10. Step -1: List your objectives • Why are you making this presentation? • What do you expect to accomplish? 10
  • 11. Step -2: Focus on the audience • Who are they? • Focus on what your audience needs to know, NOT- what you know. • Consider audience’s level & interest • Decide what you want the audience to do, as a result of your presentation 11
  • 12. Step -3: Determine the message • Tailor the points to the audience’s technical level: information needs and interest. • Modify the presentation for each new audience 12
  • 13. Preparation • Fundamental rules for presentation are: 1. Subject of presentation: a) Decide your message in advance b) Have a strong conviction on what you want to talk. 13
  • 14. Preparation • 2. Organize your points logically: a) What to say at the begining? b) What you deal in the middle? c) How to close? ( May be by summarizing entire presentation.) 14
  • 15. Preparation 3. Rehearse in private: You need to practice delivery of presentation. Because, ’Practice makes a person perfect’. 15
  • 16. Preparation • 4. Keep notes to a minimum: --If necessary, use Index Cards. -- Jot down the main points 16
  • 18. 9 Ps of how to overcome Fear of Public Speaking ”Prior & Proper • Preparation • Prevents • Poor • Performance of the • Person • Putting on the • Presentation” 18
  • 19. Don’t Be Afraid • Sometimes an audience may seem intimidating • But always remember they are also people like you. * Imagine that you are addressing your friends 19
  • 20. Preparation Try to conquer nervousness: * Try to minimize your stage-fear. • Take deep breath and try to relax. • If required, drink little water. 20
  • 21. Preparation • Concentrate on topic & not the audience. • Remember-” Winners continue, losers stop.” 21
  • 22. Organizing your Delivery- General Tips • Announce your topic clearly • Give an outline of your presentation in your introduction • State your objective upfront 22
  • 23. The Delivery • The Eyes • The Voice • Expression • The Body 23
  • 24. Organizing your Delivery- The Opener ”Tell them what you are going to tell them” - Set the tone - Capture your audience’s attention - Build rapport - Tailor your opener to your 24
  • 25. The Opener 1. Introduction: • a) Start with a bang to get attention. Start with an ice-breaker such as a story, joke or a quotation. 25
  • 26. The Opener • Be warm and friendly • Provide facts & figures • Throw out a question 26
  • 27. Organizing The Delivery (Middle) • ”Say it” - Organize the presentation around main aspects of the subject. 27
  • 28. Body of Presentation • 1. Cover the subject in logical order • 2. Repeat important points • 3. Use visuals wherever possible • 4. The voice should not be too fast, too high or too slow. 28
  • 29. Body Language during presentation * SMILE • Make Eye-Contact • Do not lock your arms • Knees unlocked, head up, • Move • Connect with the audience • Breathe & Relax 29
  • 30. Organizing- The Close ”Tell them what you have told them” - Reiterate the theme - Summarize message - Repeat key points - Ask for action - End on a positive note 30
  • 31. Time yourself for Maximum Impact 31 Oops! I don’t have much time left!
  • 32. The Three Presentation Essentials • 1.Use Visual Aids, wherever you can • 2. Rehearse, Rehearse, & Rehearse ”If you fail to prepare, you are prepared to fail” • Rehearse against clock • 3. Memorize your script 32
  • 33. Designing Effective Power Point Presentation 33 • Big Progressive Consistent Simple Clear Summary
  • 34. Design the ”Look” of your Presentation * Follow the ’KISS’ rule – Keep it Short and Simple • Use short words and short phrases • The 6 x 7 rules: - Not more than 7 words per line - no more than 6 lines per slide 34
  • 35. Why Visuals? • Visuals are powerful tools because they: - increase understanding - Save time - Enhance attention - Help control nervousness 35
  • 36. Make it clear • Size implies importance 36
  • 37. Keep it Simple (picture) Art work may distract your audience 37
  • 38. Make it Big (How to estimate) • Look at it from 2 meters away 38 2 m
  • 39. Tips & Techniques for Effective Presentation • Maintain good eye contact • Vary your speaking volume • Use pauses • Do not read your presentation • Don’t stand between the audience and the slides • Use stories, questions, clips, examples etc 39
  • 40. Tips & Techniques for delivery • Do not put both hands in your pockets for long time • Speak to the audience. Not to the visuals • Speak clearly and loudly enough • Circulate around the room as you speak • Discuss your objectives at the begining of the presentation 40
  • 41. Tips on Visual Aids • Are the Visual Aids easy to read and easy to understand? • Can they be easily seen from all areas of the room? 41
  • 42. Some Final Words • Communication is the key • Text to support the communication • Pictures to simplify complex concepts • Visuals to support, not to distract 42
  • 43. Signs to detect that Audience is not Listening • Start to look down • Touch or rub the face, hand or hair • Yawn • Fidget • Sigh heavily • Whiisper • Tap their feet 43
  • 44. 44 “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff
  • 48. At The End • If you liked this presentation, please feel free to send your valuable feed-back to nandapalit@yahoo.co.in Or through face book @ nandapalit 48