This document provides instructions for importing data from web pages into Excel. It explains how to use the Import feature on the Data ribbon to open a mini-browser and select tables on web pages for import. It describes how the imported data will be placed in the worksheet and how to access properties of the web query. Additional sections cover using comments, showing and tracing formulas, tracking changes made by collaborators, protecting Excel files with passwords, and adding digital signatures to verify the author of changes.

1. By Khaled Al-Sham’aa

2. Import data from the Web (1)
 Data ribbon - Import External Data - From Web
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3. Import data from the Web (2)
 A mini-browser
opens inside of
Excel, use to
navigate to the web
page containing
data that you would
like to download

4. Import data from the Web (3)
 You will notice that there are
many yellow arrows on the
page. These arrows point to
each table on the page.
 Click on a yellow arrow to
select that table. Once you
select the table(s), the yellow
arrow(s) turn to green
checkmarks.
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5. Import data from the Web (4)
 When you click the Import button, the Import Data
dialog is displayed. By default, the data will be
imported at the current cell pointer location. You can
change this.
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6. Import data from the Web (5)
 Click the OK button, after a few seconds, the data from
the web page loads into the worksheet.
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7. Import data from the Web (6)
 Select any cell inside the
imported data range. This
will cause all of the
buttons on the External
Data toolbar to become
enabled. The second
button is the Properties
button. When you choose
this button, you will see
the default settings for
the web query.
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8. Import data from the Web (7)
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9. Using Comments (1)
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10. Using Comments (2)
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11. Show and trace formulas (1)
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12. Show and trace formulas (2)
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13. Show and trace formulas (3)
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14. Show and trace formulas (4)
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15. Show and trace formulas (5)
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16. Track Changes (1)
 Click on the Review ribbon. At the far right, you
should see an option called “Track Changes”
 Click the button and choose Hightlight Changes.
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17. Track Changes (2)
 You’ll get a dialog box where you need to check off the
option “Track change while editing. This also shares
your workbook”
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18. Track Changes (3)
 Any changed cell will show a small blue arrow at the
top left to indicate it was changed, and if you click on a
changed cell (with Highlight changes on screen turned
on), you’ll get a little popup window showing what the
value was changed from and to and who changed it
(account username) at what time.
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19. Track Changes (4)
 So you can now hide the changes on the screen by not
checking the box, then send out your file to everyone
who has to make changes to it, and when you get it
back, just go to Track Changes and Highlight Changes
and recheck the box!
 After this, you’ll need to either approve or reject the
changes. So even though someone has made a change,
it does not necessarily have to be permanent. Simply
click on Track Changes and choose “Accept/Reject
Changes”.
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20. Track Changes (5)
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21. Protect Excel Files (1)
 Click on the office Orb on
the top left
 Select Prepare - Encrypt
document
 Your document shouldn’t
be in shared or read only
mode to implement this
feature
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22. Protect Excel Files (2)
 An Encrypt document dialog box pops up with an
option for you to set password, confirm it, then save it
and close it.
 That is all!!! When you try opening the encrypted and
password protected excel 2007 document, you will be
asked to enter the password.
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23. Digital Signatures (1)
 In Microsoft Office Excel 2003 and in later versions of
Excel, you can digitally sign a workbook. This ensures
that you were the last person to make changes to that
workbook. Note that you have to stop track changes
(Share mode)
 You can view and edit signed Excel workbooks,
although you cannot modify and save a signed
workbook without invalidating the signature.
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24. Digital Signatures (2)
 Click the Microsoft
Office Button, point to
Prepare, and then click
Add a Digital Signature
then click OK.
 You must save the file in
the Excel Workbook
(*.xlsx) format to add
the digital signature.

25. Digital Signatures (3)
 The “Sign” dialog box is displayed. It will select your
account username by default to use, then click “Sign”.
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26. Digital Signatures (4)
 After you complete the necessary steps, your Excel
workbook is now signed.
 When you close and then reopen the signed
workbook, the Excel title bar will display the words
[Read-Only] (in brackets) after the workbook name.
Additionally, the digital ID icon appears in the status
bar, and the Signatures task pane appears to indicate
that a digital signature has been added to the
workbook.
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27. Digital Signatures (5)
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28. Digital Signatures (6)
 If you would like to edit
a signed Excel file you
have to remove final
mark first, please note
that once you change
the content of the file
previous sign will be
invalid.

29. Thank You
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