2. What’s Inside and on the CD? In this chapter, you’ll learn how to: Use different views included with PowerPoint Use formatting techniques Add animation and other visual effects Print presentation script Print handouts Save presentations as a movie Use an overhead projector 2 Practical Microsoft Office 2010
3. How do I use the Normal view? PowerPoint provides different views to build, modify, and display your presentations. Change views by clicking the buttons at the bottom of the PowerPoint window. In Normal view, you can work in any of the three panes: Slide pane Notes pane Outline/slides tab pane 3 Practical Microsoft Office 2010
4. How do I use the Normal view? Normal view is convenient for building the basic structure of your presentation. Use the Outline tab for an overview of the text on all of your slides. The Outline tab is also useful for revising and rearranging the contents. 4 Practical Microsoft Office 2010
5. How do I use the Normal view? Use the Increase List Level button to indent a bullet. Use the Decrease List Level button to return a bullet to its previous level. Use the Slide tab to add graphics or visual effects to one slide at a time. 5 Practical Microsoft Office 2010
6. How do I use the Normal view? You can navigate to other slides by clicking the slide icons. You can also use the scroll bar on the right side of the window to navigate to other slides. 6 Practical Microsoft Office 2010
7. How do I use the Normal view? 7 Practical Microsoft Office 2010
8. How do I use the Slide Sorter view? The Slide Sorter view gives you miniaturized versions of your slides You can delete slides, hide slides, and duplicate slides Slide Sorter view is especially useful for rearranging slides 8 Practical Microsoft Office 2010
9. How do I use the Slide Sorter view? To use the drag-and-drop method to move a slide: select slide drag it to new location a vertical line shows you proposed position before releasing mouse button 9 Practical Microsoft Office 2010
10. How do I use the Slide Sorter view? To delete a slide: Right-click slide Click Delete Slide Or delete slide by: Selecting it Pressing Delete key on keyboard 10 Practical Microsoft Office 2010
11. How do I use the Slide Sorter view? To duplicate slide: Use Copy and Paste buttons on PowerPoint’s Home tab Or right-click slide Select from shortcut menu’s Copy and Paste options Or use Duplicate Selected Slides option from New Slide button on the Home tab 11 Practical Microsoft Office 2010
12. How do I use the Slide Sorter view? You can hide a slide so it won't show during presentation right-click slide in Slide Sorter or Normal view click Hide Slide on shortcut menu repeat process to make slide visible again This technique is handy if you need to shorten your presentation. 12 Practical Microsoft Office 2010
13. How do I use the Slide Sorter view? 13 Practical Microsoft Office 2010
14. How do I add transitions? A transition is an effect that determines how one slide replaces the previous slide. Transitions include: Fades Wipes Other effects Also select sound effects 14 Practical Microsoft Office 2010
15. How do I add transitions? If no transition is specified, the new slide replaces the current slide all at once. The overuse of transitions can take attention away from the content of your presentation. Animation icon indicates applied transition See icon in Slides tab (Normal View) or Slide Sorter View Click icon any time you want to see transition 15 Practical Microsoft Office 2010
16. How do I add transitions? To change a transition by selecting slide, then: Clicking the Transitions tab Selecting a different transition from the Transition to This Slide group 16 Practical Microsoft Office 2010
17. How do I add transitions? In Slide Show View, presentation advances when mouse or key is pressed To advance slides automatically: Click Aftercheck box in Timing group on the Transitions tab use spin box to set amount of time to delay transition to next slide Time is displayed as mm:ss (minutes:seconds) 17 Practical Microsoft Office 2010
18. How do I add transitions? 18 Practical Microsoft Office 2010
19. How do I format text on a slide? For font options: select the text click Font Dialog Box Launcher in the Font group on the Home tab Select the desired font, font style, size, color, and effect Click the OK button 19 Practical Microsoft Office 2010
20. How do I format text on a slide? Use large font size if presentation will be given in large room. In well lit room, use dark font color and light background color. In dark room, use dark background with light font colors. 20 Practical Microsoft Office 2010
21. How do I format text on a slide? The Slide Master is a template you can modify to create a consistent look to your presentation. For example: Click the View tab Click Slide Master from the Master Views group Select the text styles and modify them Click the Close Master View button 21 Practical Microsoft Office 2010
22. How do I format text on a slide? 22 Practical Microsoft Office 2010
23. How do I add animation effects to a bulleted list? The Animations tab provides options for adding animation and sound to items on a slide. Animation effects draw attention to bullets as they appear on a slide For example, each bulleted item can "fly" in from the side when you click the left mouse button Sound can also accompany slide 23 Practical Microsoft Office 2010
24. How do I add animation effects to a bulleted list? Animation effects can be added to: Text Graphics Charts Tables 24 Practical Microsoft Office 2010
25. How do I add animation effects to a bulleted list? Test an effect by clicking the Play Animations icon next to the slide You can also select the slide and then switch to Slide Show view 25 Practical Microsoft Office 2010
26. How do I add animation effects to a bulleted list? Use After animation option to indicate whether object should change to different color or disappear after animation Use sounds sparingly – they can become distracting after a while Make sure presentation equipment contains sound system adequate for audience 26 Practical Microsoft Office 2010
27. How do I add animation effects to a bulleted list? 27 Practical Microsoft Office 2010
28. How do I check spelling in a presentation? PowerPoint's spelling checker is similar to Word’s Inline spell checker indicates possible error with wavy red line Right-click marked word to view correctly spelled alternatives 28 Practical Microsoft Office 2010
29. How do I check spelling in a presentation? Use Spelling button on Review tab to spell check entire presentation Wavy lines do not appear when you view presentation Always check spelling before final version is saved 29 Practical Microsoft Office 2010
30. How do I check spelling in a presentation? PowerPoint does not include grammar checker, so proofread the presentation Automatically correct common typing errors: Click File tab, then Options button Click Proofing tab Click AutoCorrect Options button Select options from dialog box 30 Practical Microsoft Office 2010
31. How do I check spelling in a presentation? 31 Practical Microsoft Office 2010
32. How do I add and print speaker notes? Prepare and print speaker notes to help remember what to say about each slide Speaker notes can be printed or viewed on the computer you use Speaker notes are not projected to the audience Don't include exact text that appears on slide in speaker notes. Use speaker notes for additional comments you want to make. 32 Practical Microsoft Office 2010
33. How do I add and print speaker notes? To print speaker notes: click File Tab click Print select Notes Pages in the Settings section click Print Each slide and its notes will be printed on a page 33 Practical Microsoft Office 2010
34. How do I add and print speaker notes? Use Presenter View to show your speaker notes on the computer screen Windows has to be configured to support two monitors One used to display slide with notes One used to project slides without notes 34 Practical Microsoft Office 2010
35. How do I add and print speaker notes? 35 Practical Microsoft Office 2010
36. How do I print handouts? Handouts help audience to remember content of presentation If presentation is brief, print two or three slides per page for handouts Two-slide layout prints each slide on one-half of page 36 Practical Microsoft Office 2010
37. How do I print handouts? Three-slide layout prints blank lines to right of each slide - this allows audience to write notes You can print four to nine slides per page to save paper Horizontal order prints multiple slides across page Vertical order prints the slides down the page 37 Practical Microsoft Office 2010
38. How do I print handouts? Handouts can be printed in black and white or color Select Pure Black and White option to convert colors to most readable grayscales for black and white printer The Frame slides option draws black line around each slide Select Outline View in Settings to print text-only version 38 Practical Microsoft Office 2010
39. How do I print handouts? 39 Practical Microsoft Office 2010
40. How can I distribute my presentations? Several alternative ways to deliver a presentation: Output slides as overhead transparencies Print slides on paper as distribute as handouts Convert to PDF format to be view on any computer Adobe Reader required Can be displayed using PowerPoint Viewer Can be packaged on a CD with Viewer to distribute Save the presentation as a video and post on web 40 Practical Microsoft Office 2010
41. How can I distribute my presentations? 41 Practical Microsoft Office 2010
