This document provides instructions for modifying messages in Microsoft Outlook 2010. It covers how to use stationery and themes, insert hyperlinks, enhance messages by setting importance, expiration dates, and encryption, and create voting buttons for polls. The document includes step-by-step instructions for each task.

1. ® ®
Microsoft Outlook 2010 Training
Message Modifications
NaveenKumar Namachivayam
Founder - testTalk Academy
http://naveenkumarn.in

2. Course contents
• Use Stationery and Themes
• Insert a Hyperlink
• Enhance Messages with Options
• Create Voting Buttons
• Summary

3. Use Stationery and Themes
• Stationery includes backgrounds and patterns and offers a set of unified design
elements, such as fonts, bullets, colors, and effects that you can apply to messages.
You can also make your own personal stationery.
• Click the File tab.
• Click Options.
• Click Mail.
• Click Stationery and Fonts.
• On the Personal Stationery tab, click Theme.
• Under Choose a theme, click the theme or stationery that you want, and then click
OK.
• Select the font options that you want to use.

4. Insert a Hyperlink
• Click the column heading of your first sorting criterion.
• Hold down the SHIFT key and click the column heading of your next sorting criterion.
• You can continue to sort by additional columns, with each additional criterion sorting within
the earlier criterion.

5. Insert a Hyperlink
• Enter the website address in Address: field and click on OK

6. Enhance Messages with Options
• Creating an email message in Microsoft Outlook 2010 offers you the most options and
configurations of any Outlook feature. No matter what type of message that you are
composing, whether business or personal, you can always find a way to add your unique style.
• Assign the level of importance
• On the Message tab, in the Tags group, click High Importance or Low Importance to switch
the setting on and off. The selected icon will highlight to show it is engaged.

7. Enhance Messages with Options
• Set the expiration date
• When a message expires, the message header remains visible in Outlook folders with a
strikethrough, and the message can still be opened.
• On the Options tab, in the More Options group, click the Message Options Dialog Box
Launcher .
• In the Properties dialog box, under Delivery options, select the Expires after check box, and
then click a date and time.

8. Enhance Messages with Options
• Encrypt a single message
• In message that you are composing, on the Options tab, in the More Options group, click
Message Options Dialog Box Launcher .
• Click Security Settings, and then select the Encrypt message contents and attachments
check box.
• Compose your message, and then click Send.

9. Create Voting Buttons
• It is easy to create a poll in Microsoft Outlook by including voting buttons in an email message that you
are sending. Recipients' votes are delivered to your Inbox.
• Create a new email message, or open a message that you want to reply to or forward.
• On the Options tab, in the Tracking group, click Use Voting Buttons.
• Click one of the following:
• Yes;No When you want only a definite yes or a no, this is the best choice.
• Yes;No;Maybe This voting option offers recipients a third option.
• Custom Click this command to create your own custom voting button names. For example, you can ask your colleagues to
choose among restaurants for a lunch meeting.
• When the Properties dialog box appears, under Voting and Tracking options, select the Use voting buttons check box.
• Use the default button options, or delete the default options and then type the text that you want, and use semicolons to
separate the button names

10. Create Voting Buttons
• It is easy to create a poll in Microsoft Outlook by including voting buttons in an email message that you
are sending. Recipients' votes are delivered to your Inbox.
• Create a new email message, or open a message that you want to reply to or forward.
• On the Options tab, in the Tracking group, click Use Voting Buttons.
• Click one of the following:
• Yes;No When you want only a definite yes or a no, this is the best choice.
• Yes;No;Maybe This voting option offers recipients a third option.
• Custom Click this command to create your own custom voting button names. For example, you can ask your colleagues to
choose among restaurants for a lunch meeting.
• When the Properties dialog box appears, under Voting and Tracking options, select the Use voting buttons check box.
• Use the default button options, or delete the default options and then type the text that you want, and use semicolons to
separate the button names

11. Summary
•Use Stationery and Themes
•Insert a Hyperlink
•Enhance Messages with Options
•Create Voting Buttons