The document provides instructions for using Microsoft Outlook 2010 for managing contacts. It describes how to access and add contacts to the address book, sort contacts, search for specific contacts, edit or delete existing contacts, and print the contact list. The address book contains names, email addresses, phone numbers, and distribution lists from the Global Address List, Outlook Address Book, and Personal Address Book. Contacts can be sorted by name or other fields and searched by name, email, or other fields.

1. ® ®
Microsoft Outlook 2010 Training
Contacts
NaveenKumar Namachivayam
Founder - testTalk Academy
http://naveenkumarn.in

2. Course contents
• Address Book
• Sort and Find Contacts
• Edit and Delete Contacts
• Print the Contact List
• Summary

3. Address Book
• The Address Book is where you can access the names and
email addresses of your contacts.
• The collection of address books that you can use to store
names, e-mail addresses, fax numbers, and distribution lists.
The Address Book may contain a Global Address List, an
Outlook Address Book, and a Personal Address Book.
• If you use Outlook with a Microsoft Exchange Server
account, your Address Book list will include the Global
Address List (GAL).

4. Add an address book
• Click the File tab.
• Click Account Settings, and then click Account Settings.
• On the Address Books tab, click New.

5. Sort Contacts
• Right on the column in Contacts
• Select Arrange By to sort

6. Find Contacts
• In Contacts, do one of the following:
• In the Search Contacts box, type the name or other contact
information.
• Keyboard shortcut To search for a contact, in Contacts, press
CTRL+E.
• You can search on complete or partial information. For example, you
can enter a part of a business name or a phone number.
• In any of the card views such as Business Cards or Address Cards, click
a letter in the alphabetical index displayed next to the cards.
• In any table view, such as Phone List or By Company, click a column
heading to sort the contacts by the criteria that are associated with the
column. Some examples of column headings are Full Name, Job Title,
Company, and Categories.

7. Find Contacts
• On the Home tab, in the Find group, in the Find a Contact
box, type the name of the contact.
• You can enter a partial name, such as NaveenKumar N, a
first or last name, an e-mail address, a display name, or a
company name.

8. Refine your Contacts search
• When you click the Search Contacts box, the Search Tools tab appears.
The search commands enable you to refine your search to help you find
a contact.
• Scope Change which Outlook folders are included in your search.
• Refine Search items based upon categorization, or only entries with
phone numbers, addresses, or contacts fields that you choose.
• Options Review and reuse previous searches or change advanced
search options.

9. Edit Contacts
• Click on "Contacts"
• All of your contacts will be displayed in alphabetical order.
• Choose the contact you want to modify, when you click on the name of
the person or company, the contact box will open
automatically, allowing you to make changes. Else, simply double click
on the contact.
• Modify any information that has changed with your contact person.
• Click on the "Save and Close" button.

10. Delete Contacts
• Click on "Contacts"
• All of your contacts will be displayed in alphabetical order.
• Choose the contact you want to delete, else, simply double click on the
contact.
• Click on the “Delete" button.

11. Print the Contact List
• In Contacts, in the Navigation Pane, click the contacts
folder that you want to print.
• Click the File tab.
• Click Print.
• Do one of the following:
• Click Print.

12. Summary
• Address Book
• Sort and Find Contacts
• Edit and Delete Contacts
• Print the Contact List